Sound Archive Librarian, Archive of Recorded Sound
Job Location Braun Music Center
Job Category Library
Classification: Assistant Librarian or Associate Librarian. This
position is double posted at the 3P1/3P2 levels. Compensation and rank
will be based on relevant qualifications and experience.
Appointment Date: As soon as possible.
Responsible to: Head Librarian, Music Library and Archive of Recorded Sound
The Stanford University Libraries and Academic Information Resources
(SULAIR) invite applications and nominations for the Sound Archives
Librarian. This is an Academic Staff continuing appointment. Applicants
should apply via: http://jobs.stanford.edu. Please supply a cover
letter, a complete statement of qualifications, a full resume of
including education and relevant experience, and the names and addresses
of three references with knowledge of one’s professional qualifications
for this position.
The person in this position has a wide variety of responsibilities for
providing access to materials, assisting the public in use of the
collection, transferring archival recordings to digital form for patron
use, preserving the Archive’s physical collections, and supervising
staff and student assistants. The librarian will actively manage the
collection of historical recordings acquired by the Archive. The
position provides an opportunity for exploring and implementing creative
solutions to providing access to large numbers of recordings and an
equally creative approach to public service in one of the world’s most
important sound archives at a leading research institution.
* Using existing and emerging metadata schemas (MODS, Dublin Core, MARC,
etc.), together with traditional cataloging standards (RDA, LCSH),
techniques and EAD archival finding aids, supports creation,
organization, and maintenance of various forms of metadata to facilitate
discovery and access to historical audio recordings, in their original
and digitized formats as appropriate.
Collaborates with Music and ARS staff to evaluate, select and apply
metadata schemas and techniques, standards, data elements and thesauri
to provide description and access to audio recordings. Actively pursues
innovative discovery techniques as they emerge and adapts them to local
Responsible for associated authority work and quality control as defined
for particular schemas and according to local procedures. Searches
authority files, creates and updates name, name-uniform title and series
Answers reference questions from patrons regarding the ARS collections
and related public service duties.
Digitizes individual audio recordings for preservation, personal
research, or class use. Maintains audio room in Archive of Recorded
Sound. In collaboration with technicians and expert partners, keeps
software up to date, and performs routine maintenance & repair. Manages
scheduling of use of audio room. Supervises operations manager in audio
Collaborates with Media Preservation lab to create discovery/content
metadata for digitized audio collections and to manage digitization
Maintains the ARS website by revising and writing new text using Drupal.
Supervises the Operations Manager and student assistants in the Archive
of Recorded Sound.
Oversees inventory control of ARS collections performed by the
operations manager and student assistants including barcoding, shelving,
and paging materials to and from remote storage.
Assists the Head Librarian in the review and assessment of gift
collections as necessary.
Assists the Head Librarian in conducting tours, class and public
presentations, and other outreach activities.
Assists in the preparation and writing of grant proposals.
MLS/MLIS degree from an ALA-accredited graduate school is required or
work in progress toward the degree.
B.A. in music or equivalent or work in progress toward the degree is
required with demonstrated subject knowledge of music history and
theory. A graduate degree in music is highly desirable.
Knowledge of reference materials and research tools in music and audio
recordings; knowledge of audio recording history; and knowledge of
discography is required.
Knowledge of audio archives principles and practices is required. At
least 2 years of experience working in a sound archive is required.
Theoretical and practical knowledge of current cataloging/metadata
procedures and principles as defined in RDA, MARC21, Dublin Core, MODS,
METS, DACS, and EAD. Ability to provide mapping between different
metadata standards in a dynamic environment. Knowledge of XML and XSLT.
Ability to rapidly learn and implement new cataloging procedures,
principles, schemas and relevant thesauri or ontologies, as required.
Experience with Sirsi Symphony, Archivists’ Toolkit, and Drupal is
desired. The ability to learn these systems rapidly is required.
Theoretical and practical knowledge of digitization principles and
practices or the ability to rapidly learn audio digitization, preferably
with specific experience in media digitization and with audio equipment.
Proficiency with WaveLab or other audio digitization applications
desirable. Basic knowledge of audio preservation best practices.
High level of proficiency using PC-based applications (Windows, word
processing, spreadsheets) and other computer applications (email,
Internet); high level competency kept up to date through continuous
Ability to manage staff positions and student assistants. Excellent
written and verbal communication skills.
Sound working knowledge of at least one modern European language,
German, French or Italian strongly preferred; working knowledge of other
The libraries of Stanford University consist of over nine million
volumes and over 400 staff members and include the University Libraries
system and five “coordinate” (school or institution) libraries. The
Stanford University Libraries consist of a main research library (Green
Library) and twelve research branch libraries serving the sciences,
social sciences and humanities.
The Archive of Recorded Sound was established in 1958 and is one of the
largest sound archives in the United States. It was one of the first
major collections devoted to the acquisition, preservation, and
dissemination of historically and artistically significant sound
recordings. The Archive’s holdings number over 350,000 ranging from
early cylinder recordings to the latest digital files and includes a
comprehensive reference collection on recording history and discography.
The staff of the Archive work closely with the staff of the Music
Library which together consists of 4 FTE professional staff and 4 FTE
support staff plus student assistants.
The Archive of Recorded Sound is part of the Collections and Services
Program that report to the Assistant University Librarians for Public
Services and Collection Development.
Stanford is committed to the principles of diversity and encourages
applications from women, members of ethnic minorities, and individuals
Music Library and Archive of Recorded Sound
President, Music Library Association
Braun Music Center, Room 104
541 Lasuen Mall
Stanford, CA 94305-3076