LISTSERV mailing list manager LISTSERV 16.0

Help for EAD Archives


EAD Archives

EAD Archives


EAD@LISTSERV.LOC.GOV


View:

Message:

[

First

|

Previous

|

Next

|

Last

]

By Topic:

[

First

|

Previous

|

Next

|

Last

]

By Author:

[

First

|

Previous

|

Next

|

Last

]

Font:

Proportional Font

LISTSERV Archives

LISTSERV Archives

EAD Home

EAD Home

EAD  June 2008

EAD June 2008

Subject:

Re: EAD and finding aid databases

From:

"Fox, Michael" <[log in to unmask]>

Reply-To:

Encoded Archival Description List <[log in to unmask]>

Date:

Thu, 12 Jun 2008 09:13:25 -0500

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (93 lines)

1.  I am puzzled by the comparison of EAD to ISAD(G) in the last paragraph as they occupy completely different information spaces. ISAD(G)- and DACS, RAD, MAD, AACR, ISAAR(CPF), ISDF, etc.-  are all data content and structure standards that have nothing (or at least very little) to do with the how the information is physically stored in some data format, such as a relational database, as an EAD instances in an XML file system, or as an XML file embedded in a relational database or the relative technical performance of such systems.

2.  The suggestion that one consider ISAAR(CPF) instead of ISAD(G) for a content standard that might wrap up your indexes is an interesting one.  While you probably didn't think of these indexes as authority files of the sort that ISAAR(CPF)was created to support, the data structure of individual records supporting a single entity with a name and relationships to records is certainly a better match in ISAAR that ISAD.

3.  As to the best data format standard for storing and manipulating this information, you have several options.  Clearly relational databases area choice.   In XML, the EAD element <index> was created to support this sort of data but given the size of your indexes this might not be practical, esp. if there is just one big index to multiple collections.  EAC, with its close support for ISAAR, might then be a better fit though be warned that, as I understand it, the EAC Working Group is in the process of making significant changes in the next draft of the schema, so don't commit yourself too far to the earlier draft that is currently available.

Michael



-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Gijsbert Kruithof
Sent: Thursday, June 12, 2008 2:07 AM
To: [log in to unmask]
Subject: Re: EAD and finding aid databases

Thanks for your reactions!
In fact I did refer to both situations Kate mentions below. Mostly our indexes refer to a specific recordgroup, but sometimes across a number of record groups and even across a number of inventories! These are really awful in terms of EAD ;-) But maybe the EAC-CPF option Michelle proposes offers a solution ...

I quess we in the Netherlands have a lot of really old archives with indexes made long ago and then later typed over or (partly) digitized.
So this is very similar to the example with the card index.

However the Lowell inventory is a good typical example of the difficulties in EAD. (I would be interested in seeing the actual XML. I imagine it to be quite large and hard to handle ...) Sometimes the size of the EAD XML file is simply getting too big to handle for stylesheets. Especially if the names are all on one level. We have an inventory that is essentially a long list stating all commercial corporations registered by the state in a certain period. This is an XML file with the size of 20 MB. Our pdf-stylesheet can't make a pdf and the browser using the HTML stylesheet can't load the page.

So I think the use of EAD has limitations just because it is a XML file format, whereas ISAD(G) in principle poses no problems in incorporating these large indexes. A solution could be like Elizabeth Perkes describes in Utah: storing and handling the data in a database and only producing EAD XML when needed




-----Oorspronkelijk bericht-----
Van: Kate Bowers [mailto:[log in to unmask]]
Verzonden: woensdag 11 juni 2008 14:59
Aan: Encoded Archival Description List; Gijsbert Kruithof
CC: [log in to unmask]
Onderwerp: Re: EAD and finding aid databases

My experience is that EAD does not accommodate indexes created prior to ead very well, if at all.

For record groups or collections to which we had a specific index but no inventory, such as:
http://nrs.harvard.edu/urn-3:HUL.ARCH:hua03003 and
http://nrs.harvard.edu/urn-3:HUL.ARCH:hua21001
We managed to derive an inventory of sorts, and add the index text to the document, although such indexes cannot be <index> in EAD because they do not make reference to a specific part of an inventory.  I think with Lowell (hua03003) we ended up using <c> even though these are not really components.

We have a very different situation, however, with a card index that indexes persons and topics across a number of record groups of University records up to 1850.  I think this latter scenario is the one you are asking about.  I have not attempted to encode this.  The cards are handwritten and thus do not lend themselves easily to transcription.

Kate
Collections Services Archivist
Harvard University Archives


Quoting Gijsbert Kruithof <[log in to unmask]>:

>
> Apart from our finding aids in EAD the National Archive in the
> Netherlands also has about 300 indexes, cardboxes and databases.
> They contain information about persons and places and other content
> not specifically described in the inventories. Some databases contain
> more than 100.000 items on which information can be found in an
> archive. (See for instance http://databases.tanap.net/vocrecords/)
> Because of their size and complexity these indexes and databases are
> difficult to incorporate in the EAD inventories. Maybe we are
> confronted here with the limitations of EAD as an XML file format ...
>
> Does anyone has experience in dealing with these 'finding aid
databases'?
>
> We plan to create a Database Management System containing all the
> databases. This DBMS will be complementary to the EAD inventories and
> contain links to the inventorynumbers.
> But maybe there are other options. We would be very interested.
>
> We would especially like to know if someone has experience setting up
> such a system with regard to:
> - functionality for staff and volunteers
> - choice of DBMS and software: MySQL/PHP or SQL-server/ASP or
> something else
> - datamodel
> - linking functionality to EAD inventories
> - digitizing typoscript cards from cardboxes
>
> We appreciate all suggestions
>
> Gijsbert Kruithof
> Senior archivist
> Nationaal Archief
> The Netherlands
>



----------------------------------------------------------------
This message was sent using IMP, the Internet Messaging Program.

Top of Message | Previous Page | Permalink

Advanced Options


Options

Log In

Log In

Get Password

Get Password


Search Archives

Search Archives


Subscribe or Unsubscribe

Subscribe or Unsubscribe


Archives

June 2020
May 2020
April 2020
March 2020
February 2020
January 2020
December 2019
November 2019
October 2019
September 2019
August 2019
July 2019
May 2019
April 2019
March 2019
February 2019
January 2019
December 2018
October 2018
September 2018
August 2018
July 2018
June 2018
May 2018
April 2018
March 2018
February 2018
January 2018
December 2017
November 2017
October 2017
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
April 2016
March 2016
February 2016
January 2016
December 2015
November 2015
October 2015
September 2015
August 2015
July 2015
June 2015
May 2015
April 2015
March 2015
February 2015
January 2015
December 2014
November 2014
October 2014
September 2014
August 2014
July 2014
June 2014
May 2014
April 2014
March 2014
February 2014
January 2014
December 2013
November 2013
October 2013
September 2013
August 2013
July 2013
June 2013
May 2013
April 2013
March 2013
February 2013
January 2013
December 2012
November 2012
October 2012
September 2012
August 2012
July 2012
June 2012
May 2012
April 2012
March 2012
February 2012
January 2012
December 2011
November 2011
October 2011
September 2011
August 2011
July 2011
June 2011
May 2011
April 2011
March 2011
February 2011
January 2011
December 2010
November 2010
October 2010
September 2010
August 2010
July 2010
June 2010
May 2010
April 2010
March 2010
February 2010
January 2010
December 2009
November 2009
October 2009
September 2009
August 2009
July 2009
June 2009
May 2009
April 2009
March 2009
February 2009
January 2009
December 2008
November 2008
October 2008
September 2008
August 2008
July 2008
June 2008
May 2008
April 2008
March 2008
February 2008
January 2008
December 2007
November 2007
October 2007
September 2007
August 2007
July 2007
June 2007
May 2007
April 2007
March 2007
February 2007
January 2007
December 2006
November 2006
October 2006
September 2006
August 2006
July 2006
June 2006
May 2006
April 2006
March 2006
February 2006
January 2006
December 2005
November 2005
October 2005
September 2005
August 2005
July 2005
June 2005
May 2005
April 2005
March 2005
February 2005
January 2005
December 2004
November 2004
October 2004
September 2004
August 2004
July 2004
June 2004
May 2004
April 2004
March 2004
February 2004
January 2004
December 2003
November 2003
October 2003
September 2003
August 2003
July 2003
June 2003
May 2003
April 2003
March 2003
February 2003
January 2003
December 2002
November 2002
October 2002
September 2002
August 2002
July 2002
June 2002
May 2002
April 2002
March 2002
February 2002
January 2002
December 2001
November 2001
October 2001
September 2001
August 2001
July 2001
June 2001
May 2001
April 2001
March 2001
February 2001
January 2001
December 2000
November 2000
October 2000
September 2000
August 2000
July 2000
June 2000
May 2000
April 2000
March 2000
February 2000
January 2000
December 1999
November 1999
October 1999
September 1999
August 1999
July 1999
June 1999
May 1999
April 1999
March 1999
February 1999
January 1999
December 1998
November 1998
October 1998
September 1998
August 1998
July 1998
June 1998
May 1998
April 1998
March 1998
February 1998
January 1998
December 1997
November 1997
October 1997
September 1997
August 1997
July 1997
June 1997
May 1997
April 1997
March 1997
February 1997
January 1997
December 1996
November 1996
October 1996
September 1996
August 1996
July 1996
June 1996
May 1996
April 1996
March 1996
February 1996
December 1995

ATOM RSS1 RSS2



LISTSERV.LOC.GOV

CataList Email List Search Powered by the LISTSERV Email List Manager