Hi Michelle,
This is how I would encode the information you have below.
<c01>
<did>
<container type="box">Box 1</container>
<container type="folder">Folder 1</container>
<unittitle>Inventory</unittitle>
</did>
</c01>
You could use <physdesc> to indicate how many folders there are (the
extent), but if you want to indicate which folder something is in, then
<container type="folder"> is more appropriate. I would not use <physloc> to
indicate where something is within the collection being described, but
rather where it is housed at your repository (or elsewhere). For example,
if something is stored offsite, I might note that with <physloc>Stored
offsite.</physloc>.
I never use the <head> tag within a <c0#> tag. If I understand you
correctly, "Inventory" is the name of the folder you are trying to describe
in EAD. In which case, you should use <unittitle>, which is the appropriate
way to indicate the title of the chunk of records you are describing. If,
however, you are trying to provide a heading for the section of the finding
aid you are writing, it would be more appropriate to encode
<head>Inventory</head> as a child of <dsc> and a preceding sibling of <c01>.
I often use multiple <container> tags with different type attributes, but I
do not use the parent attribute. I see no compelling reason to use it
unless your stylesheet or search engine makes use of it somehow.
I hope this helps,
Mike
____________________________________________
Michael Rush
Manuscript Processor and EAD Coordinator
Massachusetts Historical Society
[log in to unmask] - http://www.masshist.org
(617)646-0553 - (617)859-0074 (fax)
> -----Original Message-----
> From: Encoded Archival Description List [mailto:[log in to unmask]]On Behalf Of
> MicheleR
> Sent: Tuesday, October 26, 2004 10:56 AM
> To: [log in to unmask]
> Subject: confusion with representing physical arrangement
>
>
> Hi all --
>
> I'm struggling a bit with the function and relationship of c01, container,
> physdesc, physloc. As far as I can see, if I have a folder in Box 1
> labelled "inventory" I can see at least four ways right off the bat to
> represent it (and there are probably more):
>
> <c01><did><head>Inventory</head>
> <container>Box 1 Folder 1</container></did></c01>
>
> <c01><did><head>Inventory</head>
> <container label="box">1</container>
> <physdesc>1 folder</physdesc>
> <physloc>AKC Box 1</physloc></did></c01>
>
> <c01><did><head>Inventory</head>
> <container>Box 1</container>
> <physloc>Folder 1</physloc></did></c01>
>
> <c01><did><head>Inventory</head>
> <physdesc>1 folder</physdesc>
> <physloc>AKC Box 1</physloc></did></c01>
>
>
> Can somebody help me understand what the difference is, and/or which way
> most closely aligns with what the various tags are intended to describe?
> The EAD tag library at loc.gov gives an example where the box is one
> container, and the folder is another container but you specify the box
> container in the "parent" attribute. This seems really awkward
> and unwieldy
> (not to mention a pain to tag). Does anyone actually do it this way??
>
> Michele
>
>
> ---
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