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NLS-REPORTS  October 2008

NLS-REPORTS October 2008

Subject:

Network Bulletin no. 08-41 (Machines--NLS Digital Distribution Policy)

From:

NLSBPH <[log in to unmask]>

Reply-To:

NLS Documents for Network Libraries <[log in to unmask]>

Date:

Fri, 17 Oct 2008 10:29:43 -0400

Content-Type:

TEXT/PLAIN

Parts/Attachments:

Parts/Attachments

TEXT/PLAIN (81 lines)

Network Bulletin No.:    08-41

Date:       October 17, 2008

Subject:    Machines                                                  
Index term: NLS Digital Distribution Policy
            


Attached is the final NLS Digital Player Distribution Policy.  A __Network
Library Manual__ entry will be distributed soon. 
                              
Network libraries and machine-lending agencies are encouraged to begin formalizing
their own digital player distribution policies, based on this model, with input from their
consumer advisory committees and cooperating units.

Attachment       

For further information contact:   

Stephen Prine
Assistant Chief, Network Division
[log in to unmask]


____________________________________________________________________________________
 DIGITAL PLAYER DISTRIBUTION POLICY
 
 
 The National Library Service for the Blind and Physically Handicapped gives preference in the
 distribution of digital talking-book players to veterans first and then to members of the 102
 Talking-Book Club (registered patrons who are one hundred years of age or older).
 
 After first meeting the needs of eligible veterans, cooperating libraries and machine-lending
 agencies (MLAs) shall next address the needs of persons belonging to or eligible for the NLS
 centenarian group, the 102 Talking-Book Club, before meeting the needs of other readers served
 by the agency.
 
 Applicable Document
 
 Public Law 89-522.  An Act: To amend the Acts of March 3, 1931, and October 9, 1962, relating
 to the furnishing of books and other materials to the blind so as to authorize the furnishing of such
 books and other materials to other handicapped persons.  This law provides that eligible persons
 honorably discharged from the U.S. Armed Forces shall have preference in borrowing library
 materials produced by NLS. The text of P.L. 89-522 states:
                                    
 In the lending of such books, recordings, reproducers, musical scores, instructional
 texts, and other specialized materials, preference shall at all times be given to the needs
 of the blind and of the other physically handicapped persons who have been honorably
 discharged from the Armed Forces of the United States. 
 
 Procedure
 
 NLS will assign digital talking-book players to each MLA in the same way that cassette players
 are currently assigned.  NLS calculates a percentage of national audio readership served by each
 MLA and applies that percentage to the total number of new machines to be produced under
 annual contracts.  The quantity of machines to be assigned annually is then divided by twelve to
 determine the monthly allotment of machines for each MLA.
 
 It will be several years after the launch of the digital talking-book system before enough players
 are available for every eligible reader.  In the interim, MLAs will have to prioritize their
 distribution.  After the needs of veterans and centenarians have been met, MLAs may set their
 own priorities for early requesters and new patrons.
                                
 Consulting with its parent library, each MLA can develop its own plan for player distribution to
 veterans and centenarians who request digital service.  In addition to relying on local records of
 claims for veterans' and seniors' preferences, libraries should verify this information through
 direct communication with borrowers.  MLAs should contact all patrons identified as veterans or
 centenarians to inquire whether they want to receive a digital player.  Alternatively, MLAs may
 publicize the availability of digital players in their newsletters and then provide them to eligible
 patrons upon request.
 
 Veterans indicating they are not interested in receiving digital players should have their responses
 noted in their machine files.  Veterans who later choose to request digital players should be
 moved to the waiting list behind other veterans already on the list.
 
 Once the needs of these groups have been met, libraries shall assign machines to those on their
 waiting lists.  If no one remains on the waiting lists, machine assignment shall be at the library's
 discretion. 
 

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