Renette,
Leaving aside the question of whether this information belongs in the
national or local record, another possible way to tag such an added
entry would be as a 710 corporate name.
I've seen quite a few bib records in OCLC for digitized materials that
have a 710 tracing for the digital library project or program name
(e.g. the "Making of America Project").
Also, in special collections cataloging for individual items that form
part of a collection, you often see a 710 tracing for the name of the
library collection (with $5 at the end). For example, search LC's
catalog under the corporate heading "Yudin Collection (Library of
Congress)" or "American Almanac Collection (Library of Congress)".
I think the relevant rules are:
21.30H. Other relationships:
... Make an added entry under the heading for any other name that
would provide an important access point unless the relationship
between the name and the work is purely that of a subject. For
example, make added entries under the heading for the name of a
collection from which reproductions of art works have been taken or
under the heading for a collection of books upon which a bibliography
is based.
When possible, formulate headings for such names by analogy with
corporate name headings.
LCRI 21.30H. ... Added Entries for the Name of a Collection: ... On
bibliographic records created for items within a particular archival
collection, an added entry for that archival collection may be made.
--
Manon Theroux
Head, Cataloging & Metadata Services
George Mason University
Fairfax, Va.
On Thu, Oct 23, 2008 at 11:18 AM, Renette Davis <[log in to unmask]> wrote:
> Thank you everyone who responded (both on list and off list) to my email of
> Oct. 14 with subject Digital collections. I thought I would summarize what
> the responses were and see if anybody else has comments. The original
> questions and the responses were as follows:
>
>
>
> 1. Do you think it is important to provide access for the name of the
> digital collection in the records for the individual items in the
> collection?
>
>
>
> Everybody said yes
>
>
>
> 2. If it is important to provide access for the name of the digital
> collection, do you think the access should be only in the local record or
> should it also be in the national record?
>
>
>
> Everybody said national record
>
>
>
> 3. If it is important to provide access for the name of the digital
> collection, should it be a series added entry, a title added entry, or
> something else? (If something else, what?)
>
>
>
> The following fields were suggested: 730, 740, 773, and 830.
>
>
>
> I looked at the MARC guidelines for 740 and they say, "This field is used
> for added entries for uncontrolled related titles and uncontrolled
> analytical titles. Uncontrolled means that the title is not controlled
> through an authority file or another bibliographic record." Since there is a
> bibliographic record for the collection itself, I don't think 740 would be
> correct.
>
>
>
> The MARC guidelines for 773 say, "This field contains information concerning
> the host item for the constituent unit described in the record (vertical
> relationship). This field is provided in order to enable the user to locate
> the physical piece that contains the component part or subunit being
> described." We could possibly stretch the definition to include "virtual
> resource" as well as "physical piece", but it seems like this is not really
> the field to use, especially since 773 is not indexed in either OCLC or our
> local catalog.
>
>
>
> That leaves 730 and 830. The MARC guidelines for 730 say, "Uniform title, a
> related or an analytical title that is controlled by an authority file or
> list, used as an added entry. Added entries are assigned according to
> various cataloging rules to give access to the bibliographic record from
> headings which may not be more appropriately assigned as 630 (subject Added
> Entry - Uniform Title) or 830 (Series Added Entry - Uniform Title) fields."
>
>
>
> Now the question is whether the name of a digital collection would more
> appropriately be assigned an 830. The AACR2 definition of series includes,
> "1. A group of separate items related to one another by the fact that each
> item bears, in addition to its own title proper, a collective title applying
> to the group as a whole. The individual items may or may not be numbered."
> Our digital collections seem to fit that definition since the title of the
> digital collection appears, in addition to the title of the item, when each
> item is viewed online.
>
>
>
> I searched OCLC using "digital collections" as title, Internet as limit, and
> dates 2008, 2007, and 2006. I found 3 collections where the name of the
> digital collection is in 730, 4 collections where it is in 830, and 1
> collection where it is in 773. I also have one record from a PCC response
> where the name of the digital collection is in 740.
>
>
>
> So now my question for this group is whether this is a decision that each
> institution should be making on its own or whether we need a national
> policy. If we need a national policy, what group should be making it?
>
>
>
> Thanks,
>
>
>
> Renette
>
>
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