UCLA is currently we are using a somewhat customized version of
qualified Dublin Core to describe these resources, in which the
collection information is added to the Relation.isPartOf field. This
field would normally map to a 773 field in a MARC record.
I'm really glad that Renette raised this interesting question!
Claudia Horning
E-Resource Specialist
UCLA Library Cataloging & Metadata Center
-----Original Message-----
From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On
Behalf Of Kate Harcourt
Sent: Thursday, October 23, 2008 10:58 AM
To: [log in to unmask]
Subject: Re: [PCCLIST] 730 vs 830 for Digital Collections
At Columbia, we stretched the definition of 773 and use it in our
records
for this purpose. Could we consider indexing 773 and revising the
definition for the digital age?
Kate
On Thu, 23 Oct 2008, Renette Davis wrote:
> Thank you everyone who responded (both on list and off list) to my
email of Oct. 14 with subject Digital collections. I thought I would
summarize what the responses were and see if anybody else has comments.
The original questions and the responses were as follows:
>
> 1. Do you think it is important to provide access for the name of the
digital collection in the records for the individual items in the
collection?
>
> Everybody said yes
>
> 2. If it is important to provide access for the name of the digital
collection, do you think the access should be only in the local record
or should it also be in the national record?
>
> Everybody said national record
>
> 3. If it is important to provide access for the name of the digital
collection, should it be a series added entry, a title added entry, or
something else? (If something else, what?)
>
> The following fields were suggested: 730, 740, 773, and 830.
>
> I looked at the MARC guidelines for 740 and they say, "This field is
used for added entries for uncontrolled related titles and uncontrolled
analytical titles. Uncontrolled means that the title is not controlled
through an authority file or another bibliographic record." Since there
is a bibliographic record for the collection itself, I don't think 740
would be correct.
>
> The MARC guidelines for 773 say, "This field contains information
concerning the host item for the constituent unit described in the
record (vertical relationship). This field is provided in order to
enable the user to locate the physical piece that contains the component
part or subunit being described." We could possibly stretch the
definition to include "virtual resource" as well as "physical piece",
but it seems like this is not really the field to use, especially since
773 is not indexed in either OCLC or our local catalog.
>
> That leaves 730 and 830. The MARC guidelines for 730 say, "Uniform
title, a related or an analytical title that is controlled by an
authority file or list, used as an added entry. Added entries are
assigned according to various cataloging rules to give access to the
bibliographic record from headings which may not be more appropriately
assigned as 630 (subject Added Entry - Uniform Title) or 830 (Series
Added Entry - Uniform Title) fields."
>
> Now the question is whether the name of a digital collection would
more appropriately be assigned an 830. The AACR2 definition of series
includes, "1. A group of separate items related to one another by the
fact that each item bears, in addition to its own title proper, a
collective title applying to the group as a whole. The individual items
may or may not be numbered." Our digital collections seem to fit that
definition since the title of the digital collection appears, in
addition to the title of the item, when each item is viewed online.
>
> I searched OCLC using "digital collections" as title, Internet as
limit, and dates 2008, 2007, and 2006. I found 3 collections where the
name of the digital collection is in 730, 4 collections where it is in
830, and 1 collection where it is in 773. I also have one record from a
PCC response where the name of the digital collection is in 740.
>
> So now my question for this group is whether this is a decision that
each institution should be making on its own or whether we need a
national policy. If we need a national policy, what group should be
making it?
>
> Thanks,
>
> Renette
>
>
Kate Harcourt
Director, Original and Special Materials Cataloging
102 Butler Library
Columbia University Libraries
phone: 212.854.2714
fax: 212.854.5167
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