Adam Schiff wrote:

> We can't export OCLC #39477127 because the Elvl is set to value E.
> Apparently, from looking at this record in the LC database, it was
> originally a PCC record from the University of Chicago, which LC copy
> cataloged.  Can someone at OCLC explain what the error is that caused
> the
> Elvl to get changed to E?  I'm wondering if this is a unique case or
> whether there are going to more of these we find.
>
<snip>

My response:

Records which are processed via batchload and added to the OCLC database
go through a series of validation checks.  The rules used are not
necessarily the same as the validation rules utilized when you do a
"val" command when working online.  Some errors are automatically
corrected in batchload processing, others require manual intervention.
The batchload software flags problem records with encoding level E, and
adds those records to a list for OCLC staff to review.  Problems with
E-level records are normally resolved by OCLC staff within a couple
weeks after the record is added to the database, so that users should
not typically find many of these records.  If you do, I would recommend
reviewing the record, fixing any problems you see, and changing the
encoding level before exporting or updating on the record.

Record #39477127 appeared on our E-level listings as containing
incorrect data in field 040.  The batchload software used to process
records received from the Library of Congress looks for a valid USMARC
library (NUC) symbol in 040 subfield $c.  Because of the OCLC system
design, that symbol must match up to a corresponding OCLC symbol.  Field
040 subfield $a is left as is.  In this particular case, the record
received from LC did not contain the recognizable NUC symbol "ICU" for
University of Chicago in 040 subfield $c, but instead contained the OCLC
symbol "CGU" which the batchload software could not match up against our
tables of NUC symbols.  Consequently, the 040 subfield $c was changed to
a default "DLC" symbol.  We periodically sent these error reports back
to the Library of Congress so that they can change and redistribute
their records as needed.

Robert Bremer
[log in to unmask]