VIDEO CATALOGUING CHEAT SHEET
J. McRee Elrod 28 August 2000
First examine the video to determine if it is drama or educational,
and if the title gives you a clear indication of the subject. If at all
possible, use the title screen rather than the container as your source
of information. It helps to have a VCR in the cataloguing area.
The MARC field tags make a good checklist because they are more exact
than terms would be.
The current version of MARC used in North America and Australia is
MARC21, a harmonization of CANMARC and USMARC.
MARC records are composed of fixed (same place, same length) and
variable fields. Fixed fields are in a Leader, and in fields 006, 007,
and 008. In bibliographic utilities and local systems these fixed
fields are broken out into named fields for ease of entry. At first
fixed fields seem abstruse. Soon the more common ones will become
second nature.
See the bibliographic utility's coding manual or MARC21 for codes not
included here.
Fixed Fields
Type (LDR/06):
g = audiovisual material
Bib lvl (LDR/07):
m = monograph
s = serial (see Serials Cataloguing Cheat Sheet)
Enc lvl (LDR/17):
0 = full record video in hand
1 = full record video not in hand (e.g., using container)
2 = less than full record
I = OCLC full record
K = OCLC less than full
Desc (LDR/18)
a = AACR
[Many libraries do not use field 007, physical characteristics. Some
use it for DVDs in order to distinguish them from VHS cassettes.]
007/00
v = videorecording
007/01
c = videocartridge
d = videodisc (DVD)
f = videocassette
007/02
r = reproduction (often left black as NA)
007/03
b = black and white
c = colour
007/04
a = Beta
b = VHS
g = laser optical (DVD)
007/05
a = sound on medium
007/06
h = sound on videotape
i = sound on videodisc (DVD)
007/07
o = 1/2 in
z = other (no codes for size of disc) (DVD)
007/08
m = monaural
3 = sterophonic
[Almost all libraries on the other hand code 008. In bibliographic
utilities and local cataloguing systems, the fixed fields in 008 are
usually represented by abbreviations as mentioned above.]
Date type (008/06)
s = single
m = multiple
Date one (008/07-10)
Single date (s) or beginning date (m)
Date two (008/11-14)
Ending date (m)
Country (008/15-17)
at = Australia
enk = England
fr = France
gw = Germany
it = Italy
ja = Japan
sp = Spain
States (U.S.):
alu aku azu aru cau cou ctu deu dcu flu gau
hiu idu ilu inu iau ksu kyu lau mau mdu meu
miu mnu mou msu mtu nbu ncu ndu nhu nju nmu
nvu nyu ohu oku oru pau riu scu sdu tnu txu
utu vau vtu wau wiu wiu wvu wyu
xxu = United States, state unknown
Provinces (Canada):
abc bcc mbc nfc nkc nsc ntc nuc onc pic quc snc ykc
xxc = Canada, province unknown
Time (008/18-20)
Give in minutes, e.g., 090 = ninety minutes
Target audience (008/22)
e = adult
l = young adult
j = children
Accompanying material (008/23-27)
blank = none
a = printed text
Government publication (008/28)
f = federal
s = state or provincial
i = international
Technique (008/34)
a = animation
c = combined animation & live action
l = live action
u = unknown
Language (008/35-37)
eng = English
fre = French
ger = German
ita = Italian
jpn = Japanese
spa = Spanish
Variable Fields
010
LC card order number; not usual for a video; key in MARC
record with three blank spaces in front, and 0's as needed
replacing "-" to equal 8 spaces.
020
International Standard Bibliographic Number (ISBN); not usual for
a video; key in MARC record without hyphens.
050
Library of Congress call number (LCC); in MARC record key as
050 2nd indicator 0 (assigned at LC) or 4 (local), e.g.: 050 4
$aAB1234.5$b.D78 1998, or if two Cutters, 050 4 $aAB123.5.C6$bD78
1999. Note period for first Cutter, $b for second, both for one
Cutter, but only one of each.
060
National Library of Medicine call number.
082
Dewey Decimal call number (DDC); 2nd indicator 0 if assigned
by LC, 4 if local. Omit Cutter. Use " / " to indicate natural
breaks. On OCLC locally assigned DDC numbers plus Cutter are keyed
in 092.
090
Local call number; MARC tag number varies with system. At SLC
coded with slashes for line breaks, e.g.:
090 0 $aAB/1234.5/C6/D78/1998$bMAIN$c1-2$d1-2 ($b = location,
$ccopies, $dvolumes)
On OCLC keyed like 050 and used for locally assigned LCC numbers.
092
See 082.
100
Author; enter surname first, e.g., 100 1 $aJones, Tom. Most
videos are of mixed responsibility and are entered under title.
110
If the work is the annual report of a corporate body, the report of a
task force, or some such, the corporate body is the author.
Most videos are of mixed responsibility and are entered under
title.
111
If what you have is conference proceedings, the name of the conference
is the author. In a MARC record the name is followed by
$d(number :$ddate :$cPlace), or if no number, $d(date :$cPlace).
BUT 110$aCorporate Name.$bConference$n( ...
130
Uniform title as main entry. If the work is an anonymous classic
like the Bible, Arabian Nights, or Chicken Little, that common title
(known as a uniform title) goes in 130. Most videos are of mixed
responsibility and are entered under title. For the Bible you
give language and date. For parts of the Bible you start with
Bible, e.g.: 130 $aBible.$pO.T.$pGenesis$lEnglish$f1995.
240
Uniform title as filing title; only after a 100 or 110, therefore
rare for a video. (Both 130 and 240 being called uniform title
shows how MARC works as a check list better than words.)
245
The title as in the title frame; follow the title proper with
$h[videorecording]; use a ":$b" before subtitle; "=" (or "=$b"
if $b not already used) before a title in another language. Some
libraries follow with "/$c" and responsible persons. SLC instead
uses 508 for producers, directors, etc. If the persons mentioned
in 245 /$c or 508 did different things, use a ";", e.g. Produced by
John Smith ; directed by Tim Jones.
In 245 only the first word and proper names are capitalized.
All German nouns are capitalized. Use 1st indicator 0, (or 1 for
title added entry if there is a 1XX), 2nd indicator for number of
spaces to be skipped in filing, e.g., A = 2, An = 3, and The - 4,
because of the space following the initial article, e.g.: 245 04
$aThe story of Tom Jones.
For 245$p see 440.
246
Alternate title which represents the whole work, e.g.:
246 31 $aParallel title
246 1 $iContainer title:$a<Title as on container>
1st indicator 3 means added entry, no note; 1st indicator 1
means added entry and note.
250
Edition, e.g., 2nd ed., Rev. ed., English ed., Student ed. Not
common for videos.
260
Imprint, e.g.:
260 $aNew York :$bHome Video,$c1995.
300
Collation, e.g.:
300 $a1 videocassette (90 min.) :$bsd., col. ;$c1/2 in. (VHS)
300 $a1 videodisc (120 min.) :$bsd., col. ;$c12 in. (DVD)
[Most libraries enter the VHS or DVD in 538 instead. Rule change
discussions may result in at least DVD moving to the smd.]
440
Series. 2nd indicator is filing indicator (same as 245). If it has
a number or year, that goes after ;$v. Many videos are issued in
series. Some libraries catalogue these with the series title in
245$a, ending with a period, and the part title in 245$p. This is
particularly common for popular TV series. In that case, do a 246
for the $p title. SLC prefers 440 for series, and wound catalogue
a popular TV series as an open entry rather than cataloguing each
episode.
490
Series differing from the way it is entered in the catalogue.
1st indicator 1 in the MARC record means traced form is in 830.
Don't use 490 0, untraced series; instead quote in 500. A series
with a subject word would be 440 or 490 1, without such a word in a
quoted 500.
[SLC's software, and all systems we support on a regular basis,
arrange all MARC fields in tag number order. No other arrangement is
possible. Some libraries have systems which allow 5XX to be out of
tag order. Some such libraries feel the following order more
correctly reflects AACR2. SLC feels on the other hand that CONSER
was on the right track when it adopted tag order for notes.]
500
General notes. There are also specific notes. As a beginner, if
you see something which seems helpful on the title frame or
container, just quote it.
505
Contents, e.g., side 1. Title one -- side 2. Title two.
508
Persons responsible for the production.
511
Performers
520
Summary of subject content, or of the plot in case of drama.
538
Requirements for use, e.g., VHS if not given at end of 300.
Subjects. In MARC records, subject subdivisions have subfield codes
$xTopic$zPlace$yPeriod$vGenre.
600
Person as subject, in same format as person as author.
610
Corporate body as subject (including governments).
611
Conference as subject.
630
Uniform title as subject.
650
Topic as subject, e.g.:
650 0 $aChemistry$vVideorecordings.
[Some libraries use the gmds as $v form subdivisions.]
651
Place as subject (but not governments), e.g.:
651 0 $aCanada$xHistory$y1755-1763.
655
Genre heading, e.g., 655 $aVideocassettes.
700
Person as added entry, e.g., the producer, director, leading
actors.
710
Corporate body as added entry. Many libraries under the company
from 260$b.
711
Conference as added entry.
740
Title added entries. (Now in MARC titles which represent the whole
work are coded 246, while titles which represent part of the work
or a related work, are here.)
830
Series entered in catalogue differently than on item. Series as on
item is in 490 1st indicator 1, and series as entered in the
catalogue is here.
For a motion picture on DVD, the the following fields differ from a
motion picture on a videocassette:
007 vd cgaizs
008 {No changes needed.}
041 {The DVD often has a greater variety of language tracks and/or
subtitles}
245 $h[videorecording] {No change}
300 $a1 videodisc (120 min) :$bsd. col. ;$c12 in. (DVD) +$e1 booklet
(or whatever). {The "(DVD)" is not standard, but a rule change is in the
works}
501 $aWith: ... all of the "special features" on the disc.
538 $aDVD. Dolby digital.
{"DVD" would be omitted if in the 300}
546 Languages, e.t., $aIncludes English, French and Spanish language
tracks; French and Spanish subtitles.
546 Captioning, e.g., $aClosed-captioned for the hearing impaired.
{The AACR2 example has just "Closed-captioned".
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