Caroline,

I have been using Access for many years.  Our files are currently in
Access 97 but I have loaded Access 2000 in order to do what I believe is
the same thing.  We might use a query and or report to move it into EAD.
I had planned to try it at the component levels in order to give a file
level record.  This has been applied primarily to correspondence but I
have sub files for manuscripts and other formats.

I would be pleased to know more of your procedures.


Gene K. Rinkel
Curator of Special Collections
Rare Book and Special Collections Library
University of Illinois at Urbana-Champaign
Ph. (217) 333-8126 or 333-3777.
Email: [log in to unmask]

On Wed, 17 Apr 2002, carOline wrote:

> Hi, list,
> 
> John Rees was kind enough to share his Access2000 tool with me but I must admit 
> that I haven't yet had time to look at it. I'm posting simply to share that I, 
> too, have been using Access for at least three years for both retrospective 
> encoding of databases as well as for creating and encoding new collections 
> (container lists). Like others on this list who use Access, the encoding 
> happens through various manipulations of the Report function. The output is 
> then exported to Notetab to plop into our frontmatter templates. I've tried 
> to make the thing user-friendly so that people don't need to have any knowledge 
> of either Access or encoding. 
> 
> I'd be happy to share.
> 
> Caroline Cubé
> UCLA Library Dept. of Special Collections
> 
> 
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> 
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> is first an act of destruction.
>                                            ---  picasso
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