On that note, I might recommend your contacting the Berkeley Art
Museum/Pacific Film Archive regarding their work toward digital assets
management and their DAMD tool. You may find some insight and application
San Francisco, CA 94116
Archivist/Librarian (on contract)
Oakland Museum of California
[log in to unmask]
San Jose State University
School of Library and Information Science
One Washington Square
San Jose, CA 95192
On 4/23/02 5:39 PM, "L.H. Grant" <[log in to unmask]> wrote:
> Thank you for your reply. Your answers along with those of Wm. Kevin Cawley
> greatly clarified my perception of the EAD and its application. I now see
> that the EAD's use is far more specific than I had originally thought.
> My primary interest in archiving is the development of a simple universal
> method to encode information onto individual digital documents and other
> material such as audio, visual and multimedia files. These digital
> documents and material could then be easily accessed and retrieved according
> to a criteria which includes subject and file type.
> It seems to me that there could be a role for the EAD in such a method given
> the growing importance of digital material in archives. Wm. Kevin Cawley
> said, the EAD is "designed specifically for a kind of archival finding aid
> called an inventory or a register." Imagine, if you well, a system where the
> inventory or register is updated automatically as material is added to the
> Research and Development
> IconFind, Inc.
> 4849 El Cemonte Ave., #169
> Davis, CA 95616 USA
> tel: (530) 756-6477
> on 4/23/02 11:15 AM, Elizabeth Shaw at [log in to unmask] wrote:
>> EAD is used for the encoding of archival finding aids -descriptive guides
>> to collections of materials -not general purpose web pages.
>> One can imagine that finding aids for collections of digital objects might
>> be encoded in EAD but the objects themselves might be images, word files,
>> pdf or what ever.
>> Perhaps the reason your last posting didn't receive an answer is your
>> final paragraph. EAD is *not* a general purpose encoding scheme like HTML
>> or XHTML but is a document type designed to encode very specific types of
>> information. EAD is really only of interest to those who work
>> with archival collections or other cultural heritage materials.
>> EAD encodes the metadata about a collection (ie information about a
>> collection) not the collection itself. It seems unlikely that anyone but
>> those who are developing web sites for archives or cultrural institutions
>> would adopt EAD.
>> Descriptions of collections that are encoded in EAD are generally
>> prioritized by an individual archive based on factors such as the
>> importance of the collection to the institution, the level of existing
>> descriptive metadata about the collection, the likelihood that the
>> collection would be of broad general interest. Each institution has chosen
>> its own way.
>> While it is true that large institutions are disproportionately
>> represented in the ranks of those who have adopted EAD this may reflect a
>> variety of things - the relative immaturity of XML tools, the steep
>> learning curve to implement, the resources available in an institution,
>> the usefulness of making one's finding aids available beyond the
>> institution's doors.
>> Many EAD encoded finding aids are migrated from pre-existing paper based
>> finding aids. The are enhanced with the EAD encoding in order to provide
>> additional structure so the XML transformation and search/retrieval tools
>> can be utilised to access precise information within an individual or
>> collection of finding aids.
>> Hope that points you in the right direction.
>> Liz Shaw
>> Visiting Lecturer
>> Room 626 IS Building
>> Department of Library and Information Sciences
>> School of Information Science
>> University of Pittsburgh
>> Pittsburgh, PA 15260
>> Phone: (412)624-9455
>> Fax: (412)648-7001
>> On Tue, 23 Apr 2002, L.H. Grant wrote:
>>> I am new to the list so please forgive me if this topic has already been
>>> discussed. Essentially, I would like to know how people knowledgeable in
>>> this area view the practical scope or influence of the EAD particularly as
>>> it relates to Web pages and other digital material such as PDF, WORD and
>>> other similar types of files.
>>> Do many of you view the EAD as having limited reach and application ? For
>>> instance, given the nature of the EAD, do most see it as a tool for use by
>>> government and academic institutions? I perused some of the listserv's
>>> archive and surmised from what I read that most institutions that have
>>> adapted the EAD were those with substantial resources and the ability to
>>> designate and train one or more in the use of the EAD. Does this make the
>>> use of the EAD impractical with smaller institutions, groups or individuals?
>>> Also, given the effort required to use the EAD, I wonder what guidelines are
>>> used in selecting the digital material for EAD inclusion. Is it only what
>>> is considered the most important documents?
>>> Finally, there are over 2 million Web pages added every day and many
>>> thousands of pdf and word files as well. Is it practical to even consider
>>> using the EAD for a fraction of this amount? Other than a few select
>>> institutions, have webmasters incorporated the EAD into their sites on any
>>> appreciable level?
>>> Thank you,
>>> Research and Development
>>> IconFind, Inc.
>>> 4849 El Cemonte Ave., #169
>>> Davis, CA 95616 USA
>>> tel: (530) 756-6477