Diana, you asked:
>I have some questions about how to do citations (670 fields) in authority
>records for digital image databases.
>Here at the UW we are involved in creating databases of digital images,
>most often scanned photographs. We would like to create authority records
>for some of the proper names we need for the metadata for these images.
>Say we have a series of images of an important early Seattle pioneer named
>Joe E. Blow. We can look in various reference sources (city directories,
>etc.) to get some information on him, but how do we cite the "work cat"?
>1. The databases will eventually be available via WWW, but they will not
>be at the time the authority record will be created.
>2. The name is not in the database yet, we are creating the heading for
>the purpose of putting it in the database, where it will eventually be
>found. (Some databases could be in production for months or more than a
>year.) All we have are images of someone we know to be Joe E. Blow.
>670 Early Seattle photographs, via WWW, July 16, 2002 |b (Joe E. Blow)
>(kind of misleading, since we didn't find the name in the database, and
>the database is not yet on WWW for others to search)
>OR
>670 Early Seattle photographs, via WWW, July 16, 2002 |b (name needed
>for database)
OR
>670 Early Seattle photographs, in production for WWW, July 16, 2002 |b
>images of Joe E. Blow (name not given yet)
>Should a date be given?? What should go in subfield b?? Any suggestions
>would be appreciated. Thank you.
If the name is not given in the work being catalogued, I would think
"name not given" would be appropriate for the 670 |b.
See:
NACO Participants' Manual
670 Field (Sources Found)
I. Introduction and Basic Format
Example for "Name not given" in the 670
"Occasionally, the name being established is not given in the work
cataloged.
If this occurs, use the phrase "name not given" in the first 670. One or
more
additional 670s will be necessary in order to justify the heading."
If you have a cse where the name is given in full in the title of the
database
(hypothetical example: "Family photographs of Geoffrey Smith, 1860-1913"),
then
you would not need to include |b
See:
NACO Participants' Manual
670 Field (Sources Found)
VII. Citing the Data
A. General Information
"7. If the entire heading (1XX) appears exactly the same in the title of the
work cited, it is not necessary to repeat the heading in parentheses. "
This leaves the question of whether the work you are cataloguing is the
database in production, or the photographs that comprise it (if indeed this
distinction can be made). It might be arguable that what you are cataloguing
is is the collection of images (in this case of Joe E. Blow), rather than
the
database that will eventually include both the images and metadata relating
to them. If this is the case
Hope this is of some help.
Regards
Richard
*****************************************************************
Richard Moore The British Library
Authority Control Team Manager Boston Spa
Acquisitions and Cataloguing Wetherby
West Yorkshire
Tel.: +44 (0)1937 546806 LS23 7BQ
E-mail: [log in to unmask] UNITED KINGDOM
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