It seems to me that this is a perfect example of a reason to not encode to
the item level, even though some old finding aids did so in the past. One
could keep the old paper copy and post a simplified version, eh?
Chatham Ewing <[log in to unmask]>@loc.gov> on 08/29/2002
Please respond to Encoded Archival Description List <[log in to unmask]>
Sent by: Encoded Archival Description List <[log in to unmask]>
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Subject: Tables and Levels
Here's a question that's been pestering me for a while.
Many of the WU collections were indexed all the way to the item level.
However, the format of the indexes, when treated as information can have
odd ramifications for conversion and EAD tagging and I'm curious to see
how others might respond.
See the tagged example of a portion of a <dsc> at the end of the message
for the foundation for
1) At the c04 level I have an entry that indexes and gathers physical
descriptions easily together for human reference. The file is arranged
chron, and the alpha name entry (the first in a sequence) is simply there
for human reference purposes. It's not really a file (physically) though
it might be considered one intellectually. What attribute should I use? Or
is the use of this c04 a problem?
2) At the c05 level the file is actually titled using a year date. Within
that c05 are different c06's with month dates and physical descriptions
of individual items.
Ok. So given time and money constraints, that was the best kludge I could
do at the time we converted the finding-aids from paper. However, I'm
beginning to think that the c04 through c06 might better be done in an
<add> within an <index> or a <list>. But then what do I do about the
information describing the physical object?
Are there more or less standard solutions that
would address this puzzle?
<head>Box and Folder Listing</head>
<unittitle>I. Correspondence. </unittitle>
<physdesc>ca. 11,662 items.</physdesc>
<p>Consists of personal, professional and business correspondence,
into two subseries for personal and professional correspondence and
<unittitle>I. 1. General correspondence. </unittitle><unitdate>1935-1984
<p>Consists of personal and professional correspondence,
divided into subseries for itemized personal and professional
well as unitemized miscellaneous, family and children's
<unittitle>I. 1. a. Personal and Professional
<p>Consists of itemized correspondence arranged
with undated latters in Box 7/29-33.</p>
<physdesc>1 item (ALS, 2p)</physdesc></did>