Melissa,

I had recently examined a systematic sample of finding aids and very, very
few institutions are encoding <controlaccess> in componenet levels--less
than 4% if I recall correctly. While there is certainly no harm in
encoding information in this way, the ability to search on or use
those fields would therefore be highly dependent on local software or
customization.


Chris Prom
Assistant University Archivist
University of Illinois Archives
Room 19 Library (MC-522)
1408 W. Gregory Drive
Urbana, IL 61801

web: http://www.library.uiuc.edu/ahx/
e-mail: [log in to unmask]
phone: 217 333 0798
fax: 217 333 2868

On Mon, 9 Sep 2002, Melissa L. Finley wrote:

> Greetings all!
>
> Here's a question...
>
> Is anyone out there providing <controlaccess> at the series level in
> addition to the collection level? The argument for doing so was for ease
> in creating MARC records from the encoded EAD document. The collection I
> am working on is quite large and has multiple series, so I can understand
> how it would be helpful. But... Seems like maybe it's more work than
> necessary...
>
> Does anyone have any thoughts or comments?
>
> Thanks!
>
> Melissa Finley
> Project Archivist
> Clemson University Librariues
>