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EAD  October 2002

EAD October 2002

Subject:

Re: The <accessrestrict> tag

From:

Bill Landis <[log in to unmask]>

Reply-To:

Encoded Archival Description List <[log in to unmask]>

Date:

Mon, 14 Oct 2002 11:20:20 -0700

Content-Type:

text/plain

Parts/Attachments:

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text/plain (49 lines)

Alison;

In the soon-to-be-released EAD 2002, <admininfo> has been unbundled and you will be able to use <accessrestrict> (and other former <admininfo> subelements) anywhere you can now use <did>, <scopecontent>, etc.

In EAD 1.0, though, it seems to me that you *can* do what you seem to want to do, which if I read your message correctly is to get an <accessrestrict> statement in your
<archdesc level="recordgrp">, you just have to wrap <accessrestrict> as follows:

<admininfo>
  <accessrestrict>
    <head>Restrictions on Access</head>
    <p>Blah, blah, blah.</p>
  </accessrestrict>
</admininfo>

<admininfo> is repeatable, so you can put this access restriction statment anywhere you want it after you close the </did> and before you open the <dsc>. Download Michael Fox's fonds.xml (Appendix A), in the section labelled "Download special sections of the EAD Cookbook" at <http://jefferson.village.virginia.edu/ead/cookbookhelp.html>. You'll see how Michael has repeated <admininfo> several times within <archdesc> to allow flexibility in where the varous <admininfo> subelements are placed within the encoding.

Bill

Alison Hinderliter wrote:

> Hello everyone,
>
> Why is it that the <accessrestrict> tag is only available in the
> <admininfo> section of the finding aid? I have a collection wherein only
> one record group has sensitive material that I need to restrict for 40
> years. I've included wording in the <admininfo> section, but I'd also like
> to add an <accessrestrict> tag within the finding aid, at the record group
> level. Right now I've just added a <note> to the <scopecontent> field at
> that level.
>
> Thanks for any and all <insight>,
> Alison
>
> ************************************************
> Alison Hinderliter - [log in to unmask]
> Project Archivist, Illinois Central Railroad Archives
> The Newberry Library
> 60 W. Walton St.
> Chicago, IL 60610-7324
> (312) 255-3694

--
| Bill Landis
| Manuscripts Librarian, Special Collections and Archives
| The UCI Libraries, University of California
| P.O. Box 19557, Irvine, CA 92623-9557
| 949 824.3113 Voice | 949 824.2472 Fax
| [log in to unmask]

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