Network Bulletin No: 03-16
Date: April 11, 2003
Subject: Readership and circulation
Index term: Reporting procedures and forms October 1, 2002 - March 31, 2003
For the first time in over twenty-five years NLS is requesting a more expansive
reporting of readership and circulation statistics. The information being collected
is based on discussions with a group representing each of the four conferences, each
of the four major automated circulation systems, and vendor representatives from the
four systems. A draft of the information to be collected was
shared with the network and discussed at the 2001 regional conference meetings, through
Network Bulletin 02-26, and through handouts at the 2002 national conference in Richmond,
Beginning with the semiannual reports for October 1, 2002 - March 31, 2003, reporting
procedures will be as follows:
1. Network libraries will maintain statistics of the total number of active readers
served during each federal fiscal year. Statistics will be reported to NLS
2. The total number of active readers will include all individuals and institutions
registered and receiving services from a network library at any time during the
reporting period. Network libraries will maintain a complete file of applications for
service for all registered readers reported to NLS.
3. To remain active, registered readers must receive materials or services from a
network library at least once each federal fiscal year. After one year of inactivity,
reader accounts will be closed and library materials retrieved when possible.
4. An active reader will be reported to NLS if, during the course of the reporting
period, the reader uses any of the following materials or services:
NLS recorded books or magazines
NLS braille books or magazines
Volunteer-recorded books or magazines
Volunteer-brailled books or magazines
Network-provided newsletters (any format)
Domestic and international interlibrary loan
Other service categories such as those described in detail in item 5
of Network Bulletin 02-26 and incorporated into the online form; see
Specifically excluded are materials which patrons receive directly from other
agencies such as The Matilda Ziegler, Choice Magazine Listening, American Printing
House for the Blind, and Recording for the Blind and Dyslexic.
5. Network libraries will use the definition and clarifications above to submit
readership and reader statistics to NLS in the categories identified in the attached
"Readership" pages that mirror the online form.
6. Network libraries will collect and report circulation statistics in the categories
listed in the attached "Circulation" page that mirrors the online form.
7. NLS tracks TBT and BBR circulation and includes it in direct-mail magazine circulation
statistics, which are documented annually in Library Resources for the Blind and
Physically Handicapped. Beginning with this reporting period, the quantity of annual
catalogs sent to readers (through CMLS) will be compiled by NLS and also reported.
8. Network libraries have the option of reporting statistics on the following items
distributed at the network library level:
Item LP BR RC Computer Diskette
Sample NLS magazines
The screen for entering statistics will be available as of May 1, 2003. Network
librarians are expected to submit their Readership and Circulation reports by May 23,
2003. Remember, regional librarians should submit information only for their own
libraries and not in combination with their subregionals, as in the past. Subregional
librarians should enter their own reports. Regional librarians that have subregionals may
use the network library database to view the data from their subregionals at any
__Reporting and Forms__
Attached are copies of the reporting forms that will be available online on May 1.
After NLS has completed testing and releases the online forms, we will provide
instructions on entering data. These draft online reporting forms are provided in
hard copy so that you can review the statistics that you are keeping and be sure you have
the new data that you will report. Please direct any questions about interpretation to
your network consultant.
For this six month reporting period, NLS is requesting that cooperating libraries submit
these readership and circulation statistics both online and in hard copy to assure parallel
collection and accuracy. After you submit your report online, please fax the hard copy to
NLS at (202)707-0712. Please do not mail these reports.
[Enclosures: This bulletin contained print enclosures that were mailed to the network
on April 11, 2003.]
For further information on the formulation contact:
Head, Network Services Section
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For further information on entering data contact:
Head, Reference Section
[log in to unmask]