LISTSERV mailing list manager LISTSERV 16.0

Help for NLS-REPORTS Archives


NLS-REPORTS Archives

NLS-REPORTS Archives


[email protected]


View:

Message:

[

First

|

Previous

|

Next

|

Last

]

By Topic:

[

First

|

Previous

|

Next

|

Last

]

By Author:

[

First

|

Previous

|

Next

|

Last

]

Font:

Proportional Font

LISTSERV Archives

LISTSERV Archives

NLS-REPORTS Home

NLS-REPORTS Home

NLS-REPORTS  August 2003

NLS-REPORTS August 2003

Subject:

Network Bulletin No. 03-27

From:

National Library Service for the Blind <[log in to unmask]>

Reply-To:

NLS Documents for Network Libraries <[log in to unmask]>

Date:

Tue, 5 Aug 2003 11:29:49 -0400

Content-Type:

TEXT/PLAIN

Parts/Attachments:

Parts/Attachments

TEXT/PLAIN (186 lines)

Network Bulletin  No: 03-27

 Date:      August 1, 2003

Subject:  Excess and redistribution program (XESS)
Index term:  Fall 2003 cycle announced


__Procedures for submitting lists to XESS have changed.  Please read carefully.__

The excess (XESS) system described in this directive enables network libraries to remove
unneeded copies of recorded and braille books from their collections and to forward them to
other libraries that may need them.  This directive provides information on how to add selected
 ("weeded") items to the consolidated list prepared by NLS and on how to request items for your
collections from the other participating libraries.

Please observe the following deadlines and instructions for the fall 2003 XESS cycle:

1.  Initial submission of XESS  list
Changes affecting deliveries to the United States Postal Service have resulted in the delay of first
 class mail to NLS.  Do not send XESS lists to NLS.  Please send your lists of offered books directly
to Data Management at the following address:

Rose Anderson
Data Management
3225 Jordan Boulevard
Malabar, FL 32950

We suggest that you send these lists by a commercial carrier or by the USPS in a way that will
ensure a tracking number is assigned to the package so it can be retrieved should it go astray.
 __ Whether you send the list by mail or UPS,  notify Dorothy Moore at NLS by e-mail
<[log in to unmask]> or telephone   (202) 707-0775 of the date it was sent, the number of pages
 in  the list, and the number of entries.__
 __You also have the option of submitting this list electronically as an attachment to an e-mail
message.  If you choose to submit the list electronically, contact Dorothy Moore and she will
arrange for Data Management to contact your library to discuss file structure.__

Deadlines observed
Libraries must observe the initial deadline for submitting lists of offered books. __ The deadlines
will remain the same regardless of how the lists are submitted.__  Book lists that arrive at
Data  Management after the deadline of March 31 or August 31 for each cycle will not be processed
but  will be held for the next cycle.  NLS will then notify individual libraries that their lists are being
held.

ID numbers and format codes required
Libraries must write their identification (ID) code and the format code at the top of each sheet of
offered books.  Lists on which the library's ID code or   the format (medium) code (BR, FD, RC, RD,
or TB) are omitted cannot be processed.  Such lists will be returned to the offering library, which
should  add the information and resubmit to NLS for the next cycle.

Condition of materials
Other libraries will be requesting the books you are weeding.  These books must be in good
condition.  Books that are not usable are to be discarded.  See Network Library Manual section
6.11.

2. Review of consolidated lists
The contractor will input the data, prepare the consolidated lists, and send all libraries a
consolidated  list within four full weeks after the start of the cycle.  Libraries are given four
 weeks from the date of shipping by the contractor to review and return marked sheets from the
consolidated list of offered books.  This schedule should allow sufficient time for transit both
ways with time to select books.  Data Management cannot process returned sheets from the
consolidated list if they arrive after the cutoff date or if the library fails to mark its ID code on
each  returned sheet.  Sheets received late or incomplete will be returned to the library with an
explanation.

3.  Revised XESS instructions
For your convenience NLS has attached separate instructions for preparing XESS lists.  These
include all information now covered in Network Library Manual section 6.8.5 as well as the
 information given above.  NLS will send updated directions with each future XESS cycle.
 Announcement of fall 2003 XESS cycle
Cycle two of the 2003 XESS book redistribution program will begin September 1, 2003.
Northern and Midlands libraries must submit their lists of offered books so as to reach Data
Management no later than August 31, 2003 (or August 29, 2003, for electronic files).

Southern and Western libraries that need to offer books out of cycle must first discuss this with the
head of the Network Services Section (NSS) or the XESS coordinator.

All libraries may request titles from the consolidated list of books offered.
Libraries participating in XESS that receive mailing cards to send books to other libraries should
send the books before the next XESS cycle.  Otherwise, the requesting library may assume that they
are not available and request them again.

The cutoff numbers for books that can be offered in the fall 2003 cycle are as follows:

BR 12246            FD 39885
RC 50270            RD 24200



Attachment: Instructions for Preparing XESS Lists



For further information contact:

Stephen Prine
Head, Network Services Section

______________________________________________________________________________________


__Instructions for Preparing XESS Lists__


 1.  Forms to use:  List weeded copies in usable condition on the Excess Materials
List (Form 73-L-122aA).  See sample attached.  You may photocopy this blank form
or order copies from your multistate center as MSC stock number FR 122A.

 2.  Arrangement for book lists:  Use separate sheets to list items that are different
formats.  Use the two-character book-number prefixes:

BR   -      Braille
TB   -      Talking books (numbers 1-4815 only)
RD   -      Rigid disc
FD   -      Flexible disc
RC   -      Recorded cassette (15/16 ips)

Libraries are required to offer flexible-disc (FD) books through XESS.

 3.  Data required on each page:

  On the first sheet for each book format, include:

  your library identification (ID) code as used in the Comprehensive Mailing
List System (CMLS)
  date
  address of your library

  On successive sheets for each book format, include:

  library ID code and
  two-character book-number prefix designating the book  format
(It is not necessary to list your library address on every successive sheet, but your
library ID code and the two-character book-number prefix must be listed on each
sheet or your list will be returned to your library with a request that the information
be added and the list returned to NLS for the next XESS cycle.)

4.  Copies to be offered:  Mark the number of usable copies being offered for
each book.  List only books in the NLS union catalog.  The NLS automated catalog
is used to create a basic list of book numbers with abbreviated author's name and
book title.  Libraries that offer books not present in the automated catalog will not
 receive mailing cards or disposal instructions for those books.

 5.  Multipart books:  For multipart books, do not add two-part designations such as
12345-A or 12345-2.  Offer only complete multipart books and mark only the numeral
 of the book number, not the suffix.

 6.  Cutoff numbers:  The cutoff numbers for books that can be offered in the 2003
fall cycle are:

BR 12246
RC 50270
FD 39885
RD 24200

Books that are numbered higher than the cutoff numbers listed above should not be
listed unless production dates prior to August 2001 appear on the title page or
 container.  Do not list books with a production date of August 2001 or later.

7.__Deadline for receipt at Data Management:__  After compiling your XESS lists,
 send them in sufficient time to arrive at Data Management before the cutoff dates:
__March 31 and August 31. __ Lists received after those dates will be held until the
next cycle.

Send lists to:

Rose Anderson
Data Management
3225 Jordan Boulevard
Malabar, FL  32950
  8. Storage of weeded copies:  Libraries are strongly advised to store weeded copies
where they can be quickly retrieved.  Copies left in place should be marked to distinguish
them as weeded or shelved separately by medium in numerical sequence.  When books
are stored in mail bags or tubs, it is difficult to retrieve copies requested by other
libraries and to sort out copies authorized for disposal.

 9. Questions about XESS:  Libraries that have questions about XESS or these
instructions should contact the head of the Network Services Section (NSS) at the
NLS toll-free number 1-800-424-8567 or (202) 707-9245.




[Attachment:  Form 73-L-122aA (Excess Materials List) : A print attachment of
Form 73-L-122aA was sent to the network on August 1, 2003.]

Top of Message | Previous Page | Permalink

Advanced Options


Options

Log In

Log In

Get Password

Get Password


Search Archives

Search Archives


Subscribe or Unsubscribe

Subscribe or Unsubscribe


Archives

March 2024
February 2024
January 2024
December 2023
November 2023
October 2023
September 2023
August 2023
July 2023
June 2023
May 2023
April 2023
March 2023
February 2023
January 2023
December 2022
November 2022
October 2022
September 2022
August 2022
July 2022
June 2022
May 2022
April 2022
March 2022
February 2022
January 2022
December 2021
November 2021
October 2021
September 2021
August 2021
July 2021
June 2021
May 2021
April 2021
March 2021
February 2021
January 2021
December 2020
November 2020
October 2020
September 2020
August 2020
July 2020
June 2020
May 2020
April 2020
March 2020
February 2020
January 2020
December 2019
November 2019
October 2019
September 2019
August 2019
July 2019
June 2019
May 2019
April 2019
March 2019
February 2019
January 2019
December 2018
November 2018
October 2018
September 2018
August 2018
July 2018
June 2018
May 2018
April 2018
March 2018
February 2018
January 2018
December 2017
November 2017
October 2017
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
April 2016
March 2016
February 2016
January 2016
December 2015
November 2015
October 2015
September 2015
August 2015
July 2015
June 2015
May 2015
April 2015
March 2015
February 2015
January 2015
December 2014
November 2014
October 2014
September 2014
August 2014
July 2014
June 2014
May 2014
April 2014
March 2014
February 2014
January 2014
December 2013
November 2013
October 2013
September 2013
August 2013
July 2013
June 2013
May 2013
April 2013
March 2013
February 2013
January 2013
December 2012
November 2012
October 2012
September 2012
August 2012
July 2012
June 2012
May 2012
April 2012
March 2012
February 2012
January 2012
December 2011
November 2011
October 2011
September 2011
August 2011
July 2011
June 2011
May 2011
April 2011
March 2011
February 2011
January 2011
December 2010
November 2010
October 2010
September 2010
August 2010
July 2010
June 2010
May 2010
April 2010
March 2010
February 2010
January 2010
December 2009
November 2009
October 2009
September 2009
August 2009
July 2009
June 2009
May 2009
April 2009
March 2009
February 2009
January 2009
December 2008
November 2008
October 2008
September 2008
August 2008
July 2008
June 2008
May 2008
April 2008
March 2008
February 2008
January 2008
December 2007
November 2007
October 2007
September 2007
August 2007
July 2007
June 2007
May 2007
April 2007
March 2007
February 2007
January 2007
December 2006
November 2006
October 2006
September 2006
August 2006
July 2006
June 2006
May 2006
April 2006
March 2006
February 2006
January 2006
December 2005
November 2005
October 2005
September 2005
August 2005
July 2005
June 2005
May 2005
April 2005
March 2005
February 2005
January 2005
December 2004
November 2004
October 2004
September 2004
August 2004
July 2004
June 2004
May 2004
April 2004
March 2004
February 2004
January 2004
December 2003
November 2003
October 2003
September 2003
August 2003
July 2003
June 2003
May 2003
April 2003
March 2003
February 2003
January 2003
December 2002
November 2002
October 2002
September 2002
August 2002
July 2002
June 2002
May 2002
April 2002
March 2002
February 2002
January 2002
December 2001
November 2001
October 2001
September 2001
August 2001
July 2001
June 2001
May 2001
April 2001
March 2001
February 2001
January 2001
December 2000
November 2000
October 2000
September 2000
August 2000
July 2000
June 2000
May 2000
April 2000
March 2000
February 2000
January 2000
December 1999
November 1999
October 1999
September 1999
August 1999
July 1999
June 1999
May 1999
April 1999
March 1999
February 1999
January 1999
December 1998
November 1998
October 1998
September 1998
August 1998
July 1998
June 1998
May 1998
April 1998
March 1998
February 1998
January 1998
December 1997
November 1997
October 1997
September 1997
August 1997
July 1997
June 1997
May 1997
April 1997
March 1997
February 1997
January 1997

ATOM RSS1 RSS2



LISTSERV.LOC.GOV

CataList Email List Search Powered by the LISTSERV Email List Manager