At the University of New Mexico we often have similar situations with lists
of separated materials. We handle it by noting that there are separated
materials in the <separatedmaterial> element, with a <ref> link from there
to the list . The list itself is encoded in an <add> after the end of the
<dsc>. For an example see http://elibrary.unm.edu/oanm/NmU/nmu1%23mss673bc/
CSWR, Zimmerman Library
University of New Mexico
Albuquerque, NM 87131-0001
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--On Thursday, September 25, 2003 7:58 AM -0400 "Jennie A. Levine"
<[log in to unmask]> wrote:
> Hello! I think this is the first time I've posted to this list. I've
> searched the archives, but can't seem to find what I'm looking for.
> At the University of Maryland, we are nearing the end of figuring out
> how encode our finding aids. We've run into one sticky problem.
> Several of our finding aids have appendices attached to them that
> contain valuable information. Sometimes the appendices are really just
> "Related Materials" in more detail, sometimes they're family trees,
> lists of related publications, etc.
> We've decided that we are going to try as much as possible to return
> these appendices to their proper homes, and in some cases, tags such as
> <separatedmaterial> or <bibliography> will help us. Most of the
> information will go into the <relatedmaterial> tag, but we want to
> figure out the best way to tag this information for display purposes,
> and also to tag it in such a way that we could choose not to display
> that one portion, if we didn't want to. I guess the best way to ask is
> by example.
> In our paper finding aid, we have some free text in the
> <relatedmaterials> section about publications and archival collections
> in our holdings that relate to the collection. Our first appendix is a
> detailed list of individual photographs in our photograph collection
> relating to the collection.
> I have something like this:
> <relatedmaterial><head>Related Material</head>
> <p><i>The History of Caroline County</i> (1971 Maryland Reference
> F187.C2H67) contains a history of the town of Ridgely and a brief entry
> on the "state farm." Albert White's obituary appears in the Caroline
> <i>Sun</i> on July 17, 1943, and the University of Maryland's <i>Alumni
> News</i> mentions the death of Albert White on page three of the October
> 1943 issue....etc.
> If I want to include this List of Photographs in the <relatedmaterial>
> tag, is there a simple way to do so, and yet, have it be somewhat
> separate, in case we ever don't want to display that portion? The
> appendix looks something like this now in the print version:
> APPENDIX A
> List of Related Photographs
> Photograph Vertical File-University of Maryland
> Agricultural Experiment Station (all of the images below were taken in
> Ridgely, Maryland)
> #6288 unidentified buildings on the M.A.E.S. farm, n.d.
> #6289 spring plowing at the M.A.E.S. farm. Tenant house on left of
> Photograph Vertical File-Portraits
> White, Charles E., [n.d.]
> White, Kate, [n.d.]
> ... etc.
> So, if anyone has an experience dealing with these types of things, or
> has very elaborate <relatedmaterial> sections, I would love some
> suggestions on an efficient way to handle this.
> Thank you!
> Jennie A. Levine
> Curator for Historical Manuscripts
> Archives and Manuscripts Department
> Hornbake Library
> University of Maryland
> College Park, MD 20742
> (301)314-2709 FAX
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