I second Jackie's point that placing the most important notes higher up in
the bib record is more valuable for users, especially from an archival
perspective where records tend to be lengthy. If strict adherence was made
to the order of the data elements, in our case, that would mean that a 562
version note would be buried down at the bottom of the record, making it
more difficult for users to differentiate among versions of a work.
In addition to APPM, Archival Moving Image Materials (AMIM) also echoes the
philosophy of most important notes first:
7A5. Order of notes
When recording notes which further describe data elements already found in
the description, follow that sequence whenever possible, e.g. title,
statement of responsibility, version, edition, distribution, physical
description, series. The order of notes in this chapter do not strictly
follow that order of data elements.
At the UCLA Film and Television Archive, we have established the following
note order:
562 Version note
538 System requirements
500 Nature or form
546 Language (other than 562)
500 Edition and history (other than 562)
500 Source of title proper
500 Variations in title
500 Parallel title and other title information
511 Cast
508 Credits
500 Notes about the statements of responsibility (cast and credits), e.g.
source of credits.
500 Notes about the country of production
500 Notes about publication, distribution, etc.
518 Notes about the "capture session", e.g. record date, shooting on
location
500 Notes about physical description, e.g. playing time on release
500 Notes about accompanying materials
500 Notes about series
502 Thesis note
510 Citation note
520 Summary note
505 Contents note
500 Censorship note
500 Numbers borne by the item
500 Copyright registration information
500 Rights note
500 Awards note (e.g. if the film won an Oscar)
500 Other ratings designations note
501 On reel with note (as issued)
590 True local note, public
599 Programming and preservation notes
580 Linking note
773 In: note
539 Local nonpublic note
>>The order of notes is particularly important in catalog records for
archival
>>collections to ensure that catalog users understand what they're looking
>>at. As specified by the U.S. content standard for archival materials,
Steve
>>Hensen's <i>Archives, Personal Papers, and Manuscripts,</i> the first
three
>>designated notes are biographical/historical note, scope and content, and
>>organization/arrangement. These three fields tell users a huge amount
about
>>the nature of the collection and would become far less visible in online
>>catalogs if they were preceded by notes with less crucial information such
>>as citation form, source of acquisition, and the many others that are so
>>key to an effective archival catalog record.
<p>Jackie Dooley
<br>University of California, Irvine
Andrea
-----------------------------------------
Andrea Leigh
Chair, Moving Image Collections (MIC) Education & Outreach Committee
http://mic.imtc.gatech.edu/
Cataloger
UCLA Film and Television Archive
1015 No. Cahuenga
Hollywood, CA 90038
voice: 323-462-4921 x13
fax: 323-469-9055
email: [log in to unmask]
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