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MARC  March 2004

MARC March 2004

Subject:

Re: AACR2 note order and MARC21 for video and sound recordings

From:

Andrea Leigh <[log in to unmask]>

Reply-To:

MARC <[log in to unmask]>

Date:

Thu, 18 Mar 2004 09:29:49 -0800

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (92 lines)

I second Jackie's point that placing the most important notes higher up in
the bib record is more valuable for users, especially from an archival
perspective where records tend to be lengthy. If strict adherence was made
to the order of the data elements, in our case, that would mean that a 562
version note would be buried down at the bottom of the record, making it
more difficult for users to differentiate among versions of a work.

In addition to APPM, Archival Moving Image Materials (AMIM) also echoes the
philosophy of most important notes first:

7A5. Order of notes
When recording notes which further describe data elements already found in
the description, follow that sequence whenever possible, e.g. title,
statement of responsibility, version, edition, distribution, physical
description, series. The order of notes in this chapter do not strictly
follow that order of data elements.

At the UCLA Film and Television Archive, we have established the following
note order:

562     Version note
538     System requirements
500     Nature or form
546     Language (other than 562)
500     Edition and history (other than 562)
500     Source of title proper
500     Variations in title
500     Parallel title and other title information
511     Cast
508     Credits
500     Notes about the statements of responsibility (cast and credits), e.g.
source of credits.
500     Notes about the country of production
500     Notes about publication, distribution, etc.
518     Notes about the "capture session", e.g. record date, shooting on
location
500     Notes about physical description, e.g. playing time on release
500     Notes about accompanying materials
500     Notes about series
502     Thesis note
510     Citation note
520     Summary note
505     Contents note
500     Censorship note
500     Numbers borne by the item
500     Copyright registration information
500     Rights note
500     Awards note (e.g. if the film won an Oscar)
500     Other ratings designations note
501     On reel with note (as issued)
590     True local note, public
599     Programming and preservation notes
580     Linking note
773     In: note
539     Local nonpublic note



>>The order of notes is particularly important in catalog records for
archival
>>collections to ensure that catalog users understand what they're looking
>>at. As specified by the U.S. content standard for archival materials,
Steve
>>Hensen's <i>Archives, Personal Papers, and Manuscripts,</i> the first
three
>>designated notes are biographical/historical note, scope and content, and
>>organization/arrangement. These three fields tell users a huge amount
about
>>the nature of the collection and would become far less visible in online
>>catalogs if they were preceded by notes with less crucial information such
>>as citation form, source of acquisition, and the many others that are so
>>key to an effective archival catalog record.
<p>Jackie Dooley
<br>University of California, Irvine


Andrea

-----------------------------------------
Andrea Leigh
Chair, Moving Image Collections (MIC) Education & Outreach Committee
http://mic.imtc.gatech.edu/

Cataloger
UCLA Film and Television Archive
1015 No. Cahuenga
Hollywood, CA  90038

voice: 323-462-4921 x13
fax: 323-469-9055
email: [log in to unmask]

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