As published in the July/August 2004 issue of FEDLINK Technical Notes.
FEDLINK Renews Serials Agreements
For Fiscal Year 2005 serials subscription services, FEDLINK will renew
its Basic Ordering Agreements (BOA) with its three current companies:
AOBC, Ebsco and Swets. For any exceptions, FEDLINK staff will contact
affected customers directly.
For serials subscriptions, FEDLINK establishes agreements with serials
agents who typically offer a full range of services including placing
new and renewal orders with publishers, prepaying publishers, claiming
missing issues and providing a range of administrative services. They
routinely provide price and publication information as well as
management reports. In addition, some vendors can provide additional
serials management and automation services, e.g., checking in and
processing issues; downloading data to the customer's online system;
or managing access to electronic journals.
FEDLINK's agreements are not schedule contracts. To use them, an
agency must establish an authorizing document with LC/ FEDLINK.
Conducting competition for serials subscription services among all the
FEDLINK serials vendors has been determined to be in the best interests
of the government.
LC Contracts reserved the right to exercise option years for those
members whose requirements they competed, i.e., those with accounts over
the small purchase limit. Direct Pay members may also have reserved this
right when issuing RFQ's (contact your local contracts office).
Agencies which chose the firm-fixed pricing option for one fiscal year
must seek competition for the next fiscal year. LC Contracts can assist
anyone with questions about exercising option year renewals.
Serials prices are established by the publishers; service
fees/discounts charged by the vendor are within ranges established in
the agreements. Each customer's total cost is determined by a quote
from the vendor on the agency's individual title list and technical
Extend Subscriptions in FY04
Consider renewing serials and database subscriptions now with current
fiscal year funds even if they deliver during a subscription period that
begins after September 30, 2004. Under federal law and regulations,
agencies can prepay for publications in any format.
Renewing before the end of the fiscal year avoids complications at the
beginning of the new fiscal year when agencies are still completing the
annual appropriations and allocation processes. End-of-year funds can be
applied legally to renewing print and electronic subscriptions (and
monographs, too) which can lead to a preferred budget cycle where
journals are routinely renewed near the end of the fiscal year.
New Agreements in FY2006
New serials services agreements will be in place for Fiscal Year 2006.
As soon as the agreements are completed, customers will be able to begin
submitting information for Requests for Quotations (RFQs). FEDLINK will
distribute instructions to complete the RFQs and offer customers
assistance as they prepare for competitions.
For more information on the contract renewals or on the new agreements
planned for Fiscal Year 2006, please call Georgette Harris at (202)
707-4850 or send email to [log in to unmask]