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Michele,
I think you misunderstand the relationship between the various <c0#> tags
and the component-level <did> tag. A <c01> does not represent a section of
the finding aid, per se, but rather a discreet portion of the collection
being described. For example, a <c01> might contain all of the encoded
descriptive data for a series in a manuscript collection. If that
collection has three series, then you will need three consecutive <c01>
tags.
The <did> element is used to encode the essential identifying information
for each discreet portion of the collection being described by a <c0#>.
There can be only one <did> per
<c0#> tag because there can be only one set of identifying info
(<unittitle>, <unitdate>, and so on). (One side note: use of the <abstract>
tag at the component level is discouraged by most best practice guidelines.
In most cases, use <scopecontent> instead.)
If any of your series have subseries, you can encode as many <c02
level="subseries"> as needed. If you don't have subseries, but just a
collection of different folder titles within the series, use as many <c02
level="file"> or <c02 level="item"> as you need. Each folder or item is a
discreet component, and deserves thus their own <c0#> and <did> tags.
I just read Mary Lacy's response to your email, and I think she does a great
job of explaining what I'm trying to say, and her suggested encoding is
right on.
Good luck,
Mike
____________________________________________
Michael Rush
Manuscript Processor and EAD Coordinator
Massachusetts Historical Society
[log in to unmask] - http://www.masshist.org
(617)646-0553 - (617)859-0074 (fax)
> -----Original Message-----
> From: Encoded Archival Description List [mailto:[log in to unmask]]On Behalf Of
> MicheleR
> Sent: Thursday, October 28, 2004 7:39 PM
> To: [log in to unmask]
> Subject: Re: confusion with representing physical arrangement
>
>
> Thanks to both Michael R. and Mike F. for the *very* helpful
> clarification.
> As I understand it then, the c0# element is for sections of the
> finding aid,
> while the did element is for describing the actual items
> (letters, etc), and
> container/physloc/physdesc are used as needed to describe the physical
> arrangment of the items. The next problem I'm encountering is
> that one can
> only have a single did within a c0#. This seems counterintuitive since a
> section of a finding aid (e.g. correspondence) might have several actual
> data items in it (e.g. correspondence A, correspondence B, etc). I'm
> working now on an example of such a finding aid and so far this
> is what I've
> come up with (below). The c0# is given a title since it's a
> section of the
> finding aid, then each next lower level c0# does NOT have a title
> since it's
> simply there to hold a single did. Does this seem correct? Thanks!
>
> Michele
>
> <c01><head>Correspondence</head>
> <did><abstract>Correspondence between John Smith and various parties,
> organized alphabetically.</abstract></did>
>
> <c02>
> <did>
> <container type="box">Box 4</container>
> <container type="folder">Folder 1</container>
> <unittitle>American Heart Association</unittitle>
> </did>
> </c02>
>
> <c02>
> <did>
> <container type="box">Box 4</container>
> <container type="folder">Folder 2</container>
> <unittitle>Anthony, John</unittitle>
> </did>
> </c02>
>
> <c02>
> <did>
> <container type="box">Box 4</container>
> <container type="folder">Folder 3</container>
> <unittitle>A (miscellaneous)</unittitle>
> </did>
> </c02>
>
> </c01>
>
>
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