VACANCY ANNOUNCEMENT FOR
LIBRARIAN (REFERENCE), GS-1410-13
WITH THE DEPARTMENT OF STATE
INTERNATIONAL INFORMATION PROGRAMS
IN WASHINGTON, DC
SALARY: $74,782 -$97,213
VACANCY IDENTIFICATION NUMBER: AR152749
OPENS: 1/19/05 CLOSES: 2/2/05
WHO MAY APPLY: All U.S. citizens.
The Bureau of International Information Programs (IIP) is the principal
international strategic communications service for the foreign affairs
community. IIP designs, develops, and implements a variety of information
initiatives and strategic communications programs, including Internet and
print publications, traveling and electronically transmitted speaker
programs, and information resource services.
Job Summary: This position is located in the Bureau of International
Information Programs (IIP), which serves as the State Department's gateway
to the world's complex international information network through speaker
programs, interactive dialogues, information resource centers and book
activities, and electronic products. The Bureau's Geographic, Thematic and
Information Resources Offices recruit experts, and produce, acquire, and
distribute electronic and printed information to foreign audiences. The
Bureau's thematic Reference Specialists provide research expertise for the
U.S. Embassies and highest level Department audiences who seek solutions to
complex information requests.
U.S. Citizenship is required.
Application procedures are specific to this announcement.
Duties: The Reference Specialist's work requires an expert knowledge of the
literature and leading authorities in the thematic area of democracy and
human rights, and professional mastery of theories, objectives, principles,
and techniques of reference librarianship. S/he develops innovative
information approaches that guide their worldwide information colleagues in
solving a variety of problems and in expanding services. Major duties
include: analyzing, solving, and responding to references and research
questions of a broad scope in the subject areas relevant to highest level
U.S. foreign policy objectives; establishing and maintaining consultative
relationships with researchers in specialized fields and professional peers
at the Library of Congress, Department of State, and other federal agencies;
performing extensive, customized literature searches and conducting
specialized bibliographic research utilizing legislation, technical reports,
scholarly journal articles, U.S. and foreign government documents, and
original source material, as well as non-traditional bibliographic resources
and information; designing time and cost-efficient electronic searches for
locating materials in multiple online databases and on the Internet;
producing analytic and evaluative information packages, summarizing the
major issues in the thematic area and providing reference material; assuming
a leadership role in collection management and development; serving as an
expert reference resource in assigned thematic area; leading the Reference
Specialist Standing Team on a rotating basis; and recommending, innovative
methods that improve the efficiency and quality of the Bureau's services.
Qualifications: Applicants for the Librarian position must possess a
professional knowledge of library sciences, as evidenced by:
Completion of 1 full academic year of graduate study in library science in
an accredited college or university, in addition to completion of all work
required for a bachelor's degree;
A total of at least 5 years of a combination of college-level education,
training, and experience. To qualify on this basis, the applicant must
establish conclusively that the education, training, and experience provided
a knowledge and understanding of the theories, principles, and techniques of
professional librarianship; a knowledge of literature resources; and the
knowledge and abilities essential for providing effective library and
IN ADDITION to meeting the education requirements listed above, applicants
must have at least 1 year of professional experience (equivalent to the
GS-12 level in the federal service) as a reference librarian conducting the
most difficult systematic, comprehensive searches utilizing all research and
reference tools for information bearing on U.S. foreign affairs policy
pertained to democracy and human rights; serving as a senior resource and
authority in reference and information research in the described thematic
area; using specialized library resources to present a timely response to
requests for information on a topic; possessing expertise in searching
subject-related information resources, including specialized abstracting and
indexing tools, bibliographies, research and technical reports, legislative
histories, specialized journal articles, and historical articles; working
with other professionals and subject experts to collaborate research; and
interpreting and evaluating complex materials and assembling comprehensive
Only education and experience obtained by the closing date of the
announcement will be considered.
How you will be evaluated: Once the application process is complete, a
review of your resume and supporting documentation will be made and compared
against your responses to the occupational questionnaire. The numeric
rating you receive is based on the degree to which your background matches
the knowledge, skills and abilities required to perform the duties of this
VETERANS PREFERENCE: Five points may be added to the eligible ratings of
veterans who: Entered the military service prior to October 15, 1976; served
on active duty during the Gulf War between August 2, 1990 and January 2,
1992, regardless of where the person served; or, served in a military action
for which they received a campaign badge or expeditionary medal. Medal
holders and Gulf War veterans must have served continuously for at least 24
months or the full period for which called or ordered to active duty. Ten
points may be granted to the eligible ratings of disabled veterans; Purple
Heart recipients; spouses or mothers of a 100 percent disabled veteran; or
the widows, widowers, or mothers of a deceased veteran.
How to Apply:
To apply for this position you will need to submit the occupational
questionnaire, a resume, and other supporting documentation as stated in the
Required Documents section of this announcement. Instructions for
completing the occupational questionnaire are located in the Required
Documents section. Submit your documents using one or a combination of the
methods outlined below. Follow all instructions carefully.
Option 1- On-line Method - You are highly encouraged to submit all of your
application materials using the on-line method since it is the most
efficient way to process your application. The on-line method is available
up until midnight Eastern Standard Time of the closing date of the
a. To start a new occupational questionnaire click this link TAG:Online
Questionnaire or enter this URL into your web browser:
<https://www.hr-services.org/USAWeb/USAWeb.aspx>. If using the URL address,
scroll down to "Create a New Application for this Job" on the left hand of
the screen, enter AR152749 in the Vacancy Identification Number box, and
click the "Submit" button. When you have completed the questionnaire, click
the "Finish" button. On the next screen, click the "Submit" button. If you
wish to finish completing your questionnaire at a later time, click the
"Save" button at the top or bottom of each of the questionnaire pages and
click the "Logout" button.
b. After the questionnaire is submitted you will receive a notice that
indicates the submission was successful. Please print this notice as proof
of your questionnaire submission.
c. Press the "To upload a resume for this position click here" button to
upload your other application materials.
d. At the Document Upload screen, select from the drop down menu the type
of document you are uploading and the file type. Click the "Browse" button
and attach the file you want to submit.
e. Click the "Upload" button to submit the document. You will receive an
"Upload Successful" acknowledgement when the file has been received. Repeat
the upload steps for each of your additional application materials. If you
are unable to upload your application materials, please see Option 2 or 3.
NOTE 1: The USAJOBS web site provides a "Create a Resume" feature that you
may use to develop and submit a resume for this position in lieu of
uploading your resume from your personal computer. Your completed resume on
USAJOBS can be attached to this vacancy announcement and submitted
electronically. To do this, scroll down to the end of this vacancy
announcement. Click on the "Apply Online" icon. Then follow the USAJOBS web
After you complete and submit the online resume, you will receive a
"Confirmation of Submission" message stating that your online resume has
been successfully submitted. If you do not receive this message, please
submit again as this indicates that your resume has not been received.
Please print the confirmation message as proof of submission of your resume.
NOTE 2: If you wish to return to any part of the on-line application
process (i.e., questionnaire or uploading other application materials),
click on the above link or insert the above URL address into your web
browser. Scroll down to "Work on an Application I Have Already Started" on
the right hand of the screen, enter your SSN and last name in the
appropriate boxes, and click the "Login" button. Once you are logged in,
the top of the screen will display the Vacancy ID for all incomplete
questionnaires and, if applicable, the bottom portion of the screen will
display any Vacancy IDs for which a resume or supporting documentation has
not yet been submitted. To finish the particular application process,
select the adjacent button and click "OK".
Option 2 - Fax Method
If you are unable to complete the occupational questionnaire on-line, you
may complete and fax in a hard copy version of the questionnaire. To obtain
a hard copy of the questionnaire form, enter this URL into your web browser:
<http://www.opm.gov/forms/pdf_fill/OPM1203fx.pdf> and print out the OPM
Form 1203-FX. Use the instructions found in Required Documents for
completing the questionnaire.
The questionnaire and/or your other application materials may be faxed in;
however, you MUST use a cover page when faxing your materials. To access
and print a copy of the cover page insert this URL into your browser:
<http://staffing.opm.gov/pd/usascover.pdf> . The Vacancy ID number
AR152749, your SSN, name, address and phone number and the number of pages
should be written accurately and neatly on the cover page. If the
information is inaccurate or incomplete you may not receive consideration
for this position. The fax number to submit your documents is:
It is recommended that you keep the confirmation copy of your facsimile
Option 3 - Mail method
You may mail any of your application materials to the Raleigh Service Branch
if you are unable to complete any portion of the on-line or fax filing
method. To submit the occupational questionnaire by mail, follow the
instructions under Option 2 - Fax method to obtain a hard copy of the
questionnaire (Form 1203-FX). Use the instructions found in Required
Documents for completing the questionnaire.
Please make sure that you include a cover page with any of application
materials you mail to our office. Follow the directions in Option 2 - Fax
method to obtain a copy of the cover page. Include the Vacancy
Identification Number AR152749, your SSN, name, address and phone number,
and the number of pages you are submitting in the appropriate blocks on the
cover page. Make sure you write accurately and neatly on the cover page.
If the information is inaccurate or incomplete you may not receive
consideration for this position.
Mail your materials to:
OPM, Raleigh Service Branch
4407 Bland Rd., Suite 200
Raleigh, NC 27609
All application materials must be received by the closing date of this
announcement. The following documents are required:
* Occupational Questionnaire
* Resume - Please ensure that your resume contains the basic
information outlined in the Applying for a Federal Job link:
* Transcript - education must be from an educational
institution accredited by an accrediting agency recognized by the U.S.
Department of Education.
* Veterans' Preference Documentation, if applicable (e.g.,
DD214 or statement of service, VA letter, SF-15 - see Other Information
section for further details)
Instructions for completing the occupational questionnaire: Use the
following instructions in completing the questionnaire. Be sure to double
check your answers before submission.
Enter your social security number and Vacancy Identification Number AR152749
in the appropriate boxes.
1. Job Title: Librarian (Reference)
2. Biographic Data: All biographic information is required.
3. E-mail Address: Optional
4. Work Information: Optional
5. Employment Availability: Indicate your availability for full time,
part time, and temporary employment. Also indicate your availability for
travel. You may omit the other employment questions.
6. Citizenship: A response to the citizenship question is required.
7-8. Background and Other Information: Leave these questions blank.
9. Languages: Leave this section blank.
10. Lowest Grade: Please enter 13.
11-13. Miscellaneous information, special knowledge, and test location:
Leave these questions blank.
14. Veterans' Preference Claim: If you are not entitled to veteran
preference, mark "No preference claimed." Except for disabled veterans, (1)
those who entered active duty on or after October 15, 1976, and before
September 8, 1980, must have an authorized campaign badge; OR, (2) those who
enlisted after September 7, 1980, or entered on active duty (through means
other than enlistment) on or after October 14, 1982, must have: (a)
completed at least 24 months of continuous, active duty service AND have
served in a campaign or expedition for which a campaign medal has been
authorized; OR, (b) have served at least one day during the period 08/02/90
through 01/02/92 AND have 24 months of continuous, active duty service, or
been a reservist activated during that period. Persons who retired from
military service at the rank of major, lieutenant commander, or higher are
not entitled to veterans' preference except as disabled veterans.
15. Date of Active Duty: If you have military experience, enter your
dates of active duty military service.
16. Availability Date: You may omit availability date if you can begin
work immediately; otherwise, provide the date you will be available for
17-19. Service Computation Date, Other Date, and Job Preference: Leave
these questions blank.
20. Occupational Specialties: Enter 001
21. Geographic Availability: Enter 0675.
22. Career Transition Assistance Plan: Indicate if you are requesting
consideration for either the Career Transition Assistance Plan (CTAP) or the
Interagency Career Transition Assistance Plan (ICTAP).
23-24. Job Related Experience and Personal Background Information: Leave
this section blank.
25. Occupational Questions: Respond to the following questions. Mark
only one response for each question.
1. This section will be used to determine if you possess the
educational background needed to qualify for this position. From the
descriptions below, choose the letter beside the statement that BEST
describes your education relevant to this position. Darken the oval
corresponding to that letter in Section 25, number 1, on the Form C. SELECT
ONE LETTER ONLY. FAILURE TO RESPOND TO THIS QUESTION WILL RESULT IN YOUR
BEING RATED INELIGIBLE.
A. I have completed 1 full academic year of graduate
study in library science in an accredited college or university, in addition
to completion of all work required for a bachelor's degree
B. I have completed a total of at least 5 years of a
combination of college-level education, training, and experience. To qualify
on this basis, the applicant must establish conclusively that the education,
training, and experience provided a knowledge and understanding of the
theories, principles, and techniques of professional librarianship;
knowledge of literature resources; and the knowledge and abilities essential
for providing effective library and information services.
C. My background does not match the above choice.
2. This section will be used to determine if you possess the additional
experience and/or education needed to qualify for this position. From the
descriptions below, choose the letter beside the statement that BEST
describes your background relevant to this position. Darken the oval
corresponding to that letter in Section 25, number 2, on the Form C. SELECT
ONE LETTER ONLY. FAILURE TO RESPOND TO THIS QUESTION WILL RESULT IN YOUR
BEING RATED INELIGIBLE.
A. I have at least 1 year of professional experience
(equivalent to the GS-12 level in the federal service) as a reference
librarian conducting the most difficult systematic, comprehensive searches
utilizing all research and reference tools for information bearing on U.S.
foreign affairs policy pertained to democracy and human rights; serving as a
senior resource and authority in reference and information research in the
described thematic area; using specialized library resources to present a
timely response to requests for information on a topic; possessing expertise
in searching subject-related information resources, including specialized
abstracting and indexing tools, bibliographies, research and technical
reports, legislative histories, specialized journal articles, and historical
articles; working with other professionals and subject experts to
collaborate research; and interpreting and evaluating complex materials and
assembling comprehensive information packages.
B. My background does not match the choice above.
The following criteria will be used to evaluate your level of knowledge,
skill, or ability in certain areas required for the position. For each item,
choose the statement from the list below (A-E) that best reflects your level
of experience and/or training in that area. Darken the oval corresponding to
that statement in Section 25, on the form. Please select only one letter for
A - I have not had education, training or experience in performing this
B - I have had education or training in performing this task, but have
not yet performed it on the job.
C - I have performed this task on the job. My work on this task was
monitored closely by a supervisor or senior coworker to ensure compliance
with proper procedures.
D - I have performed this task as a regular part of a job. I have
performed it independently and normally without assistance from a supervisor
or senior coworker.
E - I have instructed or assisted other workers in the performance of
this task due to my expertise in this area.
3. Conduct systematic comprehensive searches for information bearing on
U.S. foreign affairs policy pertained to democracy and human rights.
4. Provide reference services, including on-line literature searches of
5. Train individuals in research techniques.
6. Respond to oral, written, email, and telephone requests for research
7. Handle difficult and complex reference assignments for U.S.
embassies and prominent State Department officials or for foreign
correspondences and governments or for academic leaders visiting and working
in the U.S.
8. Encourage and facilitate information exchanges among librarians and
other research professionals at agencies, universities, think tanks, and
media organizations, regarding new developments and techniques, and
cooperate on programs of mutual interest.
Perform extensive, customized literature searches and conduct specialized
bibliographic research utilizing:
9. Current and old legislation
10. Technical reports
11. Scholarly journal articles
12. U.S. government documents
13. Foreign government documents
14. Original source material
15. Non-traditional bibliographic resources and information.
16. Locate and access material through agency or organization collection
and subject area holdings of national libraries such as the Library of
Congress and the federal government's large departmental libraries and
17. Design time and cost efficient electronic searches for locating
materials in multiple online data bases and on the Internet.
18. Serve as a senior resource and authority in reference and
information research pertained to democracy and human rights and their
relationship with U.S. foreign policy.
19. Update online searching knowledge and skills through continuing
20. Maintaining effective liaisons with information system producers and
21. Produce analytic and evaluative information packages, summarizing
the major issues in the described area and provide references to key
articles, books, documents, and other materials.
22. Exercise independent judgment, utilizing comprehensive knowledge of
democracy and human rights to develop a relevant collection that meets the
demands of researchers.
23. Plan and implement sophisticated software applications (the Lotus
Notes Reference Database, for example).
24. Establish policies, and recommend budget allocations for procuring a
broad array of electron and print resources.
25. Suggest telecommunications and hardware modifications to enhance
information system and services.
What to Expect Next:
Applicants will receive notification advising them of their rating and if
they were referred to the hiring agency for consideration. If your name is
referred to the hiring official, you may be contacted directly by that
office for a possible interview.
The Federal government offers a number of exceptional benefits to its
employees. The following Web addresses are provided for your reference to
explore the major benefits offered to most Federal employees.
Flexible Spending Accounts - The Federal Flexible Spending Accounts Program
(FSAFeds) allows you to pay for certain health and dependent care expenses
with pre-tax dollars. For additional information visit:
Health Insurance - The Federal Employees Health Benefits Program offers over
100 optional plans. For additional information visit:
Leave - Most Federal employees earn both annual and sick leave. For
additional information visit: <http://www.opm.gov/oca/leave/index.asp>
Life Insurance - The Federal Employees' Group Life Insurance Program (FEGLI)
offers: Basic Life Insurance plus three types of optional insurance, for
additional information visit: <http://www.opm.gov/insure/life/index.asp>
Long Term Care Insurance - The Federal Long Term Care Insurance Program
(FLTCIP) provides long term care insurance for Federal employees and their
parents, parents-in-law, stepparents, spouses, and adult children. For
additional information visit: <http://www.ltcfeds.com/>
Retirement Program - Almost all new employees are automatically covered by
the Federal Employees Retirement System (FERS). FERS is a three-tiered
retirement plan. The three tiers are: Social Security Benefits, Basic
Benefit Plan, Thrift Savings Plan. For additional information visit:
This link provides and overview of the benefits currently offered to Federal
1. CAREER TRANSITION ASSISTANCE PROGRAM (CTAP) - If you are currently an
employee of the Department of State you may be entitled to special selection
priority under the Department's Career Transition Assistance Program (CTAP).
To receive this priority consideration you must:
* Have a Reduction-in-Force (RIF) separation notice, a proposed notice
of removal for declining a directed reassignment or transfer of function
outside the local commuting area, a Certificate of Expected Separation or
other official certification issued by the Department indicating the
position is surplus. For example, a notice of position abolishment or a
notice stating your eligibility for discontinued service retirement.
* Hold a position at GS-15 or below (or equivalent) and be (a) a
current career or career-conditional competitive service employee in tenure
group 1 or 2; (b) an excepted service employee serving on an appointment
without time limit who has been given noncompetitive appointment eligibility
and selection priority by statue for positions in the competitive service;
or (c) an employee serving on a Schedule A or B excepted appointment,
provided that the position to which applying has the same appointing
authority (i.e., Schedule A or B) of the position from which being
* Submit proof of your eligibility for the CTAP program with your
application. For example, a copy of a notice of proposed removal for
declining a transfer of function outside the commuting area or for declining
a directed reassignment or a notification issued by the Department
indicating that your position is surplus.
* Be applying for a position that is at or below the grade level of
the position from which you will or may be separated. The position for
which you are applying must not have greater promotion potential than the
position from which you will or may be separated.
* Have a current (or last) performance rating of record of at least
fully successful or equivalent. Your rating of record must be submitted
with your application package.
* Be currently employed by the Department and be (a) in the same
commuting area as the announced position or (b) occupying a position beyond
the local commuting area. An eligible employee occupying a position outside
of the local commuting area of the position will not receive priority
consideration over an eligible displaced or surplus employee in the same
commuting area as the announced position.
* File your application within the timeframes stated in the vacancy
announcement and meet all the application criteria (e.g., submit all
required documentation, etc.).
* Be physically qualified, with reasonable accommodation where
appropriate, to perform the essential duties of the position.
* Meet the basic qualification (including selective placement factors)
and eligibility requirements for the position, including any medical
qualifications, suitability, security, and minimum educational and
* Meet any special qualifying condition(s) that OPM has approved for
* Be able to satisfactorily perform the duties of the position upon
* Be rated well-qualified for the position. To be considered
well-qualified applicants must earn a score of at least 85 which
distinguishes well-qualified candidates from minimally qualified candidates
on the rating criteria developed for the position.
2. THE INTERAGENCY CAREER TRANSITION ASSISTANCE PROGRAM (ICTAP) - If you
are a displaced Federal employee you may be entitled to receive special
priority selection under ICTAP. To receive this priority consideration you
* Be a displaced Federal employee. The following categories of
candidates are considered displaced employees. You must submit a copy of
the appropriate documentation such as RIF separation notice, letter from OPM
or your agency documenting your priority consideration status with your
o Current or former career or career-conditional (tenure group
I or II) competitive service employees who: (1) Received a specific RIF
separation notice within the last year; or (2) Separated because of a
compensable injury, whose compensation has been terminated, and whose former
agency certifies that it is unable to place; or (3) Retired with a
disability and whose disability annuity has been or is being terminated; or
(4) Upon receipt of a RIF separation notice retired on the effective date of
the RIF and submits a Standard Form 50 that indicates "Retirement in lieu of
RIF"; or (5) Retired under the discontinued service retirement option; or
(6) Received a formal notice of proposed separation for declining a transfer
of function or directed reassignment outside the local commuting area; or
o Former Military Reserve or National Guard Technicians who
are receiving a special Office of Personnel Management (OPM) disability
retirement annuity under section 8337(h) or 8456 of title 5 United States
* Be applying for a position at or below the grade level of the
position from which you are or have been separated. The position must not
have a greater promotion potential than the position from which you were
* Have a current (or last) performance rating of record of at least
fully successful or equivalent. This must be submitted with your
application package. (This requirement does not apply to candidates who are
eligible due to compensable injury or disability retirement.)
* Occupy or be displaced from a position in the same local commuting
area of the vacancy for which you are requesting priority consideration.
* File your application by the vacancy announcement closing date and
meet all the application criteria (e.g., submit all required documentation,
* Be rated well qualified for the position. To be considered well
qualified, you must earn the score cut-off of 85 which distinguishes
well-qualified candidates from minimally qualified candidates on the rating
criteria developed for the position.
3. If you are a veteran with preference eligibility and are claiming
5-point veterans' preference, you must attach a copy of your DD-214 or other
proof of eligibility. If you are still on active duty, you may submit a
statement of service from your unit which states the date you entered active
duty, the date you are separating, and the campaign medals you have
received. If you are claiming 10-point veterans' preference, you must
attach an SF-15, "Application for 10-Point Veterans' Preference" plus the
proof required by that form. Letters from the Veterans Administration
documenting compensable service connected disability must be dated within
the past 12 months. For more information on veterans' preference consult
the Vets Info Guide at: <http://www.opm.gov/veterans/html/vetsinfo.asp>.
4. If you are a male applicant who was born after 12/31/59 you must certify
at the time of appointment that you are registered with the Selective
Service System or are exempt from having to do so under Selective Service
law, otherwise you will not be eligible for appointment.
5. Appointed individuals will have to serve a one-year probationary period
unless excepted by regulation.
6. More than 1 selection may be made from this announcement if additional
identical vacancies in the same title, series, grade and unit occur.
Anita N. Green
Department of State
Democracy and Human Rights Team
301-4th Street, SW
Washington, DC 20547
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