Following is a job description for Project Manager at the Archives of
African American Music & Culture at Indiana University. This is a full
time, professional position. Applications must be submitted online
using the instructions found at
Head of Collections
Archives of African American Music & Culture
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ADMINISTRATOR AND PROJECT MANAGER Archives of African American Music and
Culture Department (PA11)
Position#: 00020690 (Second Listing)
NOTE: This position is eligible for overtime.
Provide administrative leadership, organizational and resource
management, strategic planning, and staff supervision for the AAAMC.
Serves as part of the leadership team, working collaboratively to
support educational programs, donor relations and other development
activities. Assist with management of day-to-day operations of the
AAAMC, including reference and patron services; provide administrative
support to the Director and Head of Collections; assist with
preparations of annual reports; coordinate financial transactions
including preparation and monitoring of budgets, and payroll/timesheets;
assist with processing orders for materials from collections. Assist in
collection development activities; devise strategies for soliciting
donations of materials; coordinate mailings and other publicity;
collaborate with the National Advisory Board and the AAAMC research
associates. Assist with web site and database maintenance and
development; assist with processing collections and preparation of
finding aids. Actively promote the AAAMC's collections and resources.
Plans, coordinates, develops, and implements programs and services for
students and faculty. Coordinate lectures, conferences, workshops,
school field trips, exhibits and other outreach projects; assist with
development of Power Point presentations; provides tours, lectures, and
orientations. Supervise the production process of internal publications
such as AAAMC Liner Notes, AAAMC brochures and event flyers; solicit and
edit manuscripts for publication series; produce publication schedules;
contribute articles and interviews. Supervise/Coordinate support staff
and provide administrative support for special projects; conduct
research for assigned projects; and conduct oral history interviews.
Qualifications: Required: Degree in arts and humanities field with
demonstrated knowledge of African American music. Evidence of strong
administrative abilities, including competence in planning and
implementation of strategic goals, priorities, and new initiatives.
Effective organizational, decision-making, writing, and oral
communication skills. Public relations and community organizing skills.
Supervisory experience and strong interpersonal skills. Strong verbal
and written communication and research skills; editorial experience.
Good problem solving and organizational skills with attention to detail.
Ability of prioritize and handle multiple tasks while working
efficiently and effectively. Ability to work well with colleagues in a
team environment. Demonstrated knowledge of Microsoft Office programs
including: Word, Excel, Access; knowledge of graphic applications and
page layout software as well as ProCite database; experience with web
development and applications. Other Desirable Credentials Include: Work
experience in library or archive including the handling and processing
of a variety of formats including recorded sound, videos, photographs,
and manuscripts. Advanced degree in music, ethnomusicology, African
American studies, Information Science, or related discipline. Experience
in fund raising and grant writing.