Michele is correct in pointing out that a <did> cannot be inside another
<did> at the component level (or anywhere else).  Ralph is making a common
mistake, however, in using a component (and the <did> within) just for the
container information.  EAD privileges the intellectual order of the
materials over the physical.  The boxes and folders, while important for
retrieval purposes, are simply an artifact of housing--they are not the
intellectual component levels.  The individual documents are not components
of the boxes, they're components of the series.  I suggest the following:

<c03>
<did>
<container>Box 3</container>
<physdesc>1box</physdesc>
<unittitle>Numerical chart</unittitle>
<physdesc>in pencil, red, blue, black, on graph paper; notes in red: Stan,
Please
change note card; Stan Please make P 2change</physdesc>
</did>
</c03> 

I can't tell from the example what the <c02> level is between the series and
the documents, so can't take this any further.

Kris

Kris Kiesling
Elmer L. Andersen Director of Archives and 
Special Collections and Assistant University Librarian 
for Special Collections Advancement
305 Andersen Library
University of Minnesota
222 21st Ave. S.
Minneapolis, MN  55455
voice 612-626-5776
fax 612.625.5525
[log in to unmask]


-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of
MicheleR
Sent: Monday, January 16, 2006 9:14 PM
To: [log in to unmask]
Subject: Re: Am I overusing the did ?

Hi Ralph --

No, you're not overusing it :)  The <did> is required content for all c0# 
elements whether or not they have sub-c0# elements.  (However, your example 
shows the c04 inside the <did> for the c03, which is not legal EAD tagging 
either.)

Wrong:

<c01>
    <c02>
        <did><unittitle>next level title</unittitle></did>
    </c02>
</c01>


Right:

<c01>
    <did><unittitle>first level title</unittitle></did>
    <c02>
        <did><unittitle>next level title</unittitle></did>
    </c02>
</c01>





----- Original Message ----- 
From: "Ralph Hartsock" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Monday, January 16, 2006 3:58 PM
Subject: Am I overusing the did ?


> This is information from a collection of a composer. c01 is the
> collection level; Series 1-4 are the next level, c02; each box is c03,
> and individual documents are c04 or c05. Does the <did>  need to appear
> only prior to actual data? Are the first and last did's unneeded?
>
> <c03><did>
>
> <container>Box 3</container><physdesc>1
> box</physdesc>
> <c04><did><unittitle>Numerical chart</unittitle><physdesc>in
> pencil, red, blue, black, on graph paper; notes in red: Stan, Please
> change
> note card; Stan Please make P 2
> change</physdesc></did></c04>
>
> <c04><did><unittitle>Frog</unittitle><physdesc>sketch
> in black or blue pencil, blue marker, 40 pages; 29 x 44 cm. ; in
> spiral
> binder</physdesc></did></c04>
> </did></c03>
>
>
> =======
>
>
> ===========================================
> Ralph Hartsock
> Sr. Music Cataloger
> University of North Texas Libraries
> P.O. Box 305190
> Denton TX 76203
> 940-565-2860
> [log in to unmask]
> http://www.library.unt.edu/music/