The controlling software currently blocks the automatic insertion of all
personal name headings comprised only of $a. (Quick clarification: Any
heading containing not only $d, but subfields $b, $c, or $q are
candidates for automatic controlling.)
The message "Requested control is for an unqualified personal name" was
not created specifically for undifferentiated records, but simply to
alert people that any unqualified heading (i.e., "Skernick, Abraham")
might not be the appropriate heading.
The status of an authority record as undifferentiated, however, is
another criteria that results in this message presented to the user.
For instance, if the heading was on an undifferentiated authority
record, but the heading text did have another subfield in addition to
During the development of the controlling functionality, the consensus
of the team was that undifferentiated authority records *are*
established headings, and should be treated as such. It might be
helpful to know that reports are generated on a daily basis that
identify specific types of changes made to linked headings with the
associated authority records. One of the categories that is carefully
monitoring are changes to the 008/32 byte, and when the status of byte
008/32 changes from 'b' to 'a' linked headings are manually reviewed and
modified as required.
When name headings have been incorrectly linked to undifferentiated
NARs, the bibliographic records can be reported to OCLC's Quality
Control Section at: [log in to unmask]
6565 Kilgour Place
Dublin, OH 43017
[log in to unmask]
1-800-848-5878, ext. 5144
From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On
Behalf Of Sue Wartzok
Sent: Wednesday, November 08, 2006 2:52 PM
To: [log in to unmask]
Subject: Re: [PCCLIST] linked OCLC undifferentiated names
We too make a point not to link headings in OCLC to undifferentiated
name authority records. Right now OCLC's software requires a two-step
process when you try to link to a personal name heading without dates.
The message displays: "Note: Requested control is for an unqualified
personal name." I've always assumed that OCLC does this so that people
will stop and make sure the link is not to an undifferentiated record.
However, something more forceful is needed since we *do* find name
headings incorrectly linked to undifferentiated NARs.
If anyone from OCLC is monitoring this list, perhaps this suggestion
will be noted and looked into ... and, better still, acted on so that an
automated mechanism can be set up to disallow such links.
Adam L. Schiff wrote:
> This is an interesting discussion that raises issues involved with
> linking headings to authority records. Because of the problems
> involved, I make it a point not to link headings in OCLC to
> undifferentiated name authority records. I wonder if anyone else has
> a policy about this? It might be useful if OCLC didn't allow such
> links, since the potential for a flip of a heading to a heading for
> the wrong person is very high.
> Adam L. Schiff
> Principal Cataloger
> University of Washington Libraries
> Box 352900
> Seattle, WA 98195-2900
> (206) 543-8409
> (206) 685-8782 fax
> [log in to unmask]
Head, Cataloging Department
University Park Campus
Florida International University
Miami, Florida 33199
Phone: (305) 348-6269
Fax: (305) 348-1798