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PCCLIST  November 2006

PCCLIST November 2006

Subject:

Re: NACO: conference locations

From:

Richard Amelung <[log in to unmask]>

Reply-To:

Program for Cooperative Cataloging <[log in to unmask]>

Date:

Wed, 29 Nov 2006 07:47:18 -0600

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (142 lines)

Dear all--

  The situation as Carolyn describes below is how conference qualifiers 
have _always_ been treated.

 That is,
    1) if the qualifier is a geographic, it needs to be used in the 
cataloged entry form (with the usual change of parentheses dropped and 
comma inserted:  *Saint Louis (Mo.)* becomes *Saint Louis, Mo.* as a 
conference qualifier even if the hypothetical work is in Spanish showing 
the name as "la Ciudad de San Luis"), however
    2) if the qualifier is a university, institute, etc. (that is, 
something other than a geographic place name) then the qualifier is to 
be transcribed as found on piece ... including in foreign language (as a 
conference qualifier:  *Washington University in St. Louis*  when this 
form is found on piece rather than the modification of the established 
heading for the institution which would end up being:  *Washington 
University, Saint Louis, Mo. *  If the entity isn't established, it does 
not need to be).

    Please be on notice that I am neither defending nor belittling this 
apparent split approach. I'm merely clarifying. I think that this 
situation falls into that category of things that ought to make a 
cataloger's life easier ... but, then that might not be everyone's opinion.

Thanks,

Richard

Carolyn Sturtevant wrote:
> Notes from a NACO trainer--but not necessarily the last word.
>
> The NACO Parameters with examples that we include in current NACO training
> documents are based in part on the second paragraph of the DCM Z1
> Introduction:
>
> "Generally, make a name authority record for any personal or corporate
> (including geographic) name heading that may be used as a main or added
> entry heading, whether it is actually first used as (or as part of) a main
> entry heading, a secondary entry (including a subject entry), or in certain
> cross references (e.g. hierarchy 4XX references, 5XX reference)."
>
> Wishing to explain the parenthetical "or as part of", we've included
> examples in the NACO Parameters that we teach on the first day of the week
> showing the need for authority records for elements in a hierarchy or for
> names used as qualifiers.
>
> Looking on our NACO page, the upper left "ABOUT NACO" is the link where the
> NACO Parameters are included.  Unfortunately, we haven't noticed that this
> display could use updating to include the examples.  We'll put that on the
> long list of PCC web enhancements.
>
> In my LCRI 24.7B Additions [to conferences] page, under Location, I have
> written a note in the margin as a result of consulting with CPSO and Coop
> colleagues in earlier years when I did more NACO training and review.  Near
> the sentence beginning "When transcribing a local place, give its
> catalog-entry form (as modified...)", I have pencilled in "place as
> qualifier needs NAR."  The intention has been that an institution name as
> addition may be transcribed as it appears, down to the diacritics, and need
> not have a NAR or match an existing NAR catalog form.  Place names need the
> NAR.
>
> This is the perspective of someone who works the later shift.  The early
> morning crowd may offer additional comments.
>
> Carolyn Sturtevant
> BIBCO Coordinator
> Library of Congress
> 202-707-4551
> 202-252-2082 fax
> [log in to unmask]
>
>
> ----- Original Message ----- 
> From: "Pat Williams" <[log in to unmask]>
> To: <[log in to unmask]>
> Sent: Tuesday, November 28, 2006 4:22 PM
> Subject: Re: NACO: conference locations
>
>
>   
>> As I recall,  Chicago's NACO trainers and reviewers emphasized that
>> conference locations should conform to the form of the heading as
>> established in the authority file, whether it was a geographic heading or
>>     
> a
>   
>> corporate body.  If the location was not established already, we were told
>> to create an authority record for it.  The only exceptions I can recall
>>     
> are
>   
>> locations such as hotels, which did not have to be established
>> formally.   We are still operating under these assumptions.
>>
>> Pat Williams
>> University of Chicago Library
>>
>>
>>    At 12:34 PM 11/28/2006 -0800, you wrote:
>>     
>>> I was trying to write up for local documentation here what the NACO
>>> requirements are for authority records related to the primary one you are
>>> contributing. I was surprised that I couldn't find a clear delineation of
>>> these in NACO policy documents, especially in the DCM Z1 Introduction.
>>>       
> Ana
>   
>>> Cristan pointed me to the About NACO document
>>> (http://www.loc.gov/catdir/pcc/naco/nacopara.html). (It is bizarre to me
>>> that it's here; I definitely wouldn't have thought to look there.)
>>>
>>> One category that is not given in the list of 5 in that document is
>>> conference locations. Somewhere along the way, I got it into my head that
>>> we _were_ required to ensure that the location used in a conference
>>> heading qualifier was represented in the authority file. (I know that for
>>> "other" locations we use the language and form in the resource being
>>> cataloged, but still thought that the location had to have an authority
>>> record.) Do any of you remember that? Do any of you observe such a
>>> requirement now?
>>>
>>> Thanks,
>>> Paul
>>>
>>> _______________________________________
>>> Paul J. Weiss
>>> Catalog Librarian and NACO Coordinator
>>> Metadata Services Department
>>> UCSD Libraries
>>> 858-534-3537
>>> [log in to unmask]
>>> _______________________________________
>>>       

-- 
Richard C. Amelung
Professor of Legal Research
Associate Director
Saint Louis University Law Library
Tele.: 314-977-2743  
Fax:   314-977-3966

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