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PCCLIST  December 2006

PCCLIST December 2006

Subject:

Corporate body name changes in Integrating Resources

From:

Kristin Martin <[log in to unmask]>

Reply-To:

Program for Cooperative Cataloging <[log in to unmask]>

Date:

Mon, 4 Dec 2006 12:09:49 -0500

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (129 lines)

I am having a dilemma regarding corporate body name changes and 
electronic integrating resources. Sorry for the length of this email, 
but I wanted to try to lay out the scenario before soliciting options. 
Here's the situation:

The object in question is an online digital collection of Jewish 
periodicals in German language, called Compact memory available at: 
http://www.compactmemory.de/
There is already a record in OCLC for it, created a little over three 
years ago (homepage viewed July 15, 2003). Record number is #52613573. 
One of the notes in the original records lists three corporate bodies in 
a 550 note responsible for the content, one of them being (minus 
diacritics): Sondersammelgebiet Judentum, Stadt- und 
Universitatsbibliothek Frankfurt a. M.
The original record had the following 710, which was unestablished:

710 2 Stadt- und Universitatsbibliothek Frankfurt am Main. $b 
Sondersammelgebiet Judentum.

I decided, in updating the record, that I would go ahead and establish a 
heading for this body. However, upon reviewing the website, I discovered 
that the main body had changed its name. The website now listed the body 
as: Sondersammelgebiet Judentum, Universitatsbibliothek Johann Christian 
Senckenberg Frankfurt a.M. Sure enough, when I checked the authority 
file for the main body, I discovered that the main body (the library), 
had merged with another body in 2005 and changed name. (See authority 
records 6873149 and 00101889 if you want additional details). The 
subordinate body name remained unchanged. So the new form of the heading 
would be:

710 2 Universitatsbibliothek Johann Christian Senckenberg. $b 
Sondersammelgebiet Judentum.

So this brings me to the multiple options I now face in trying to both 
update the bib record and establish the authority record for the body.

Bib record:
I can:
A. Update the 550 note with the new version of the name, update the 710 
and simply remove all traces of the old version of the name.
B. Update the 550 note with the new version of the name, but also state 
that from <2003-2006> it was called the [old form of name], and update 
the 710.
C. Update the 550 note with the new version of the name, but also state 
that from <2003-2006> it was called the [old form of name], leave old 
710 AND add 710 for new form of name.
My feeling is that option A is best. IR records should reflect the most 
current iteration of a resource, and information on name changes is 
better served in authority records than in the bibliographic record. 
Having two added entries for the same corporate body also seems like 
overkill. Thoughts?

Authority record:
Here I know that I want to create an authority record with the new form 
of the name, but what to do about the old form? I don't have any 
publications in hand that use the old form. The only reason I know it 
exists is from the original record in 2003, but it's nowhere on the 
website anymore. There are additional records in OCLC that use the old 
form, but they are all from 2003, and all relate individual periodical 
titles from that website, so again, you're not going to find this form 
recorded anywhere. I tried to see if I could view the website at the 
Internet Archive (www.archive.org), but there seem to have been errors 
capturing the site in 2003, so no luck. Maybe that's too much research 
anyway. On the other hand, this is a subordinate body, so the 
information in the main body record serves as justification for the name 
change. So here's the options I see:

A. Establish authority record for current form of name, with 670 citing 
the website as I have seen it. No 510 reference to earlier form of name, 
no record for earlier form of name. My 670 would look like:
Compact memory website, Dec. 1, 2006 $b Dockumentation page 
(Sondersammelgebiet Judentum, Universitatsbibliothek Johann Christian 
Senckenberg Frankfurt a. M.)
B. Establish authority record for current form of name, with 670 citing 
the website as I have seen it. Add information in the 670 as according 
to LCRI 26.3B-C 1b, which states: "If the related boy is not established 
in the catalog against which the searching and cataloging is performed 
and it is not likely it will ever be needed, record data about the for 
the heading being established ..." My 670 would like something like:
Compact memory website, Dec. 1, 2006 $b Dockumentation page 
(Sondersammelgebiet Judentum, Universita╠łtsbibliothek Johann Christian 
Senckenberg Frankfurt a. M.) formerly on website, July 15, 2003 
(Sondersammelgebiet Judentum, Stadt- und Universitatsbibliothek 
Frankfurt a. M. [no longer on site])
I can't really say [no publs. found in OCLC] since there are records in 
OCLC for individual serial titles in the collection which use the old 
form of the name, but that form of the name has been replaced on the 
website for those publications as well. There would be no authority 
record for the earlier form of the name.
C. Establish authority records for both forms of the name, with the 670s 
citing the website as I have seen it in the case of the current heading 
and as it looked in 2003, for the earlier heading. The 670 for the 
current heading would be the same as option A, and 670 for the earlier 
heading would look something like:
Compact memory website, July 15, 2003 $b (Sondersammelgebiet Judentum, 
Stadt- und Universitatsbibliothek Frankfurt a. M.)
Now, neither I nor anyone else will be able to prove this is indeed what 
was on the website July 15, 2003, but I just take the original 
cataloging library's word for it. The two records would then be 
connected by 510 references.

Overall I prefer option C for the authority records. I am positive the 
name changed, since this is a subordinate body, and the two records make 
it easy for others to follow the name change. Plus there's those other 
records in OCLC with the older form of the name (which are cataloged as 
ceased publication serials, not IRs, so would not normally be updated). 
And it allows me to apply option A in the bib record, which keeps the 
bib record clear of authority information, while still allowing users 
who search under the old form of the name to find the new record. 
Information simply placed in the 670 wouldn't be searchable. But, in 
establishing the earlier form of the name, I would be creating a record 
without having the information in an item at hand (of course no one else 
has an appropriate item at hand, since the item has morphed over time). 
Thoughts?


Kristin

-- 
Kristin Martin
Electronic Resources Cataloger
Catalog Department
CB# 3914, Davis Library
University of North Carolina at Chapel Hill
Chapel Hill, NC 27514-8890
Phone: (919) 962-0153
Fax: (919) 962-4450
Email: [log in to unmask]

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