Manuscripts and Special Collections Materials Cataloging Librarian
LOCATION: Monographic Services Division - Special Materials Cataloging
NOTICE OF VACANCY: April 18, 2007 APPLICATION DEADLINE: To ensure
consideration, applications should be received no later than 5:00 p.m.,
Friday, June 29, 2007.
Among the largest academic research libraries in North America, the
University of Washington Libraries has a collection of more than six
million cataloged volumes, an equal number in microform format, more than
50,000 serial titles, and several million items in other formats. Students
and faculty recognize the value provided by the Libraries and rank the
Libraries as the most important source of information for their work. The
Libraries also receives the highest satisfaction rating of any academic
service on the surveys of graduating seniors conducted by the Office of
Educational Assessment. The Libraries was commended in the University's
2003 accreditation review for its rich collection, well-qualified staff,
and "exceptional service to students, staff development, and a commitment
to planning and assessment of service."
THE MONOGRAPHIC SERVICES DIVISION:
The Monographic Services Division is one of two technical services units
within the Resource Acquisitions and Description/Information Technology
Services department of the University of Washington Libraries. It acquires
and catalogs monographs and integrating resources for all three University
campuses, as well as Cascadia Community College, in most formats,
languages and subjects. The Division creates digital collections, provides
subject analysis and authority work for them, and plays a lead role in
setting cataloging policy and in developing metadata standards and
applications within the Libraries.
THE SPECIAL COLLECTIONS DIVISION:
The Special Collections Division is the Libraries' major resource for rare
and archival materials covering a broad range of topics, formats, and
periods. Research strengths include the history of the Pacific Northwest,
Alaska and Western Canada; architecture; book arts; 19th century American
literature; photography; and historical children's literature. Special
Collections also houses the official Archives of the University of
As a member of a self-managing team in the Monographic Services Division,
catalogs and provides subject analysis for manuscripts, archival materials
and monographs in various formats using AACR2/MARC, special materials
cataloging rules, Dublin Core, or other metadata standards; and catalogs,
classifies, and provides subject analysis for items and collections in all
formats housed in the Special Collections Division. Serves as a liaison to
Special Collections. May serve on a rotating basis on the Monographic
Services Management Team or as Personnel Coordinator of the section.
SPECIFIC RESPONSIBILITIES AND DUTIES:
* Performs original cataloging of archival papers and records, media
materials, and photographs using Describing Archives: A Content Standard
(DACS), Graphic Materials (including updates), the Oral History Cataloging
Manual, and Archival Moving Image Materials (AMIM). Performs original
cataloging and classification of monographs using Anglo-American
Cataloging Rules, or Descriptive Cataloging of Rare Materials (Books)
(DCRM (B)), and OCLC/MARC tagging. Cataloging assignment focuses on
archival, historical, rare and other materials housed in the Special
Collections Division. Actively monitors national developments concerning
the cataloging of Special Collections materials.
* In consultation with Special Collections staff, establishes
cataloging procedures for archival materials and works with Special
Collections to coordinate record maintenance projects with Monographic
* Actively participates in the development and implementation of
metadata standards in the Libraries (e.g. Encoded Archival Description and
Dublin Core) as they apply to the processing, description, and cataloging
of manuscripts and Special Collections materials. Serves on the Metadata
* Reviews EAD-encoded finding aids prepared by Special Collections
staff as needed for the purpose of assigning name, subject, form/genre,
and title headings, and assigns headings to finding aids and related
* Serves as liaison between the Monographic Services Division and
Special Collections for problem solving, changes in policies and
procedures and other cataloging and metadata issues.
* As needed, provides training to Monographic Services staff and
students in EAD and in cataloging of archival materials in various
* Participates in all aspects of team management.
* When serving as a member of the division's Management Team,
participates in the development, communication, implementation and
evaluation of new policies and procedures. Cooperatively prepares reports,
studies and surveys as required. Works with other team members to plan new
initiatives, adjust staffing and workflow, and meet changing circumstances
and goals. Assists and substitutes for the other team members when
* When serving as Personnel Coordinator of the section, conducts
performance evaluations for one librarian and four library specialists;
evaluates temporary staff as circumstances require; acts upon travel and
* Participates in special projects, library committees, and task
forces, particularly those related to cataloging and bibliographic
control, archival description, and the provision of metadata.
* Participates in the development of divisional policies and
* Participates in library committees and meetings as appropriate.
* Assumes other responsibilities as assigned; performs other duties as
* Graduate degree from a program accredited by the American Library
Association or an equivalent graduate library science/information studies
* Demonstrated commitment to diversity and understanding of the
contributions a diverse workforce brings to the workplace.
* Three years post-MLS of combined experience with archival and/or
Special Collections cataloging. Knowledge of AACR/MARC, APPM, and EAD.
Familiarity with DACS and DCRM.
* Reading knowledge of at least one foreign language.
* Ability to work in a self-managing section.
* Excellent oral and written communications skills. Analytic and
* Ability to work effectively with individuals and with groups.
Ability to function well in a changing environment, to work effectively
within a large organization, and to exercise initiative in a collaborative
* Commitment to professional development and service.
* NACO, SACO or BIBCO experience.
* Work experience in a research library.
* Experience with multi-institutional/consortial cataloging programs
such as the Northwest Digital Archive or the California Digital Archive.
* Reading knowledge of Latin or Italian.
SALARY: $45,000 minimum. Starting salary commensurate with qualifications
BENEFITS: Librarians are academic personnel and participate in the
University of Washington Retirement Plan (TIAA-CREF, The Vanguard Group,
and/or Fidelity Investments) on a matching basis. Vacation is accrued at
the rate of 24 working days per year; sick leave at the rate of 12 working
days per year. No state or local income tax.
Charles E. Chamberlin
Senior Associate Dean
University of Washington Libraries
482 Allen Library
Seattle, Washington 98195-2900
Applicants should submit a letter of application, a full resume, including
a work telephone number and e-mail address, salary requirements, and the
names, mailing addresses and telephone numbers of at least three
references who are knowledgeable of the applicant's qualifications for
University of Washington Libraries Home Page address is:
The University of Washington, an Equal Opportunity and Affirmative Action
Employer, is building a culturally diverse staff and strongly encourages
applications from female and minority candidates.
In compliance with the Immigration Reform and Control Act of 1986, the
University is required to verify and document the citizenship or
employment authorization of each new employee.