Network Bulletin No: 07-41
Date: September 14, 2007
Index term: Cancelled or suspended subscribers
This is the annual reminder for the CMLS end-of-year review.
All CMLS subscribers who are in a canceled or suspended status as of September 27,
2007, will be deleted from CMLS.
The CMLS Operations Manual sections below explain this policy.
4.3 Cancel Service. At the end of the suspension period of 120 days, a subscriber is
canceled, but the subscriber's record remains in the file until the end of the fiscal
year (September 30). This procedure is followed so that subscribers will be
included in NLS statistics as active readers for the year. All subscribers in a
canceled status on September 30 are deleted from CMLS.
4.4 Fiscal-Year-End Cancel. At the end of the fiscal year (September 30), each
library receives a report entitled CMLS Fiscal Year-End Deleted Patrons. The
report date will be the last working day of September. Libraries can use the
report to verify patron status and compare it to their system's patron data.
If you have canceled or suspended subscribers who should not be deleted, please change
their statuses to "Active" or "Resume" by Thursday, September 27, 2007.
To review the CMLS Operations Manual or the list of patrons who are in a suspended
or canceled status:
1. Log on to the Network Library Services web site at www.loc.gov/pics.
2. Link and log on to NLS WebNet.
3. Click the "CMLS Menu" button.
4. Choose the "CMLS Operations Manual" button or navigate to the CMLS
5. Click the box labeled "Select All Patrons in Suspended Status" or "Select All
Patrons in Canceled Status."
6. Click the "Submit Query" button.
CMLS will then generate a list of patrons by the appropriate status.
If you want to change the status of a patron, select the CMLS Options menu, enter the
subscriber's ID, select the "Click Here to Begin" button, and change the patron's status
to "Active" or "Resume."
For further information contact:
Sylvia H. Dye
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