Columbia University Libraries
Audio and Moving Image Survey Tool
(NEW YORK, June 2008) Columbia University Libraries has developed and
tested a tool to inventory and assess the physical condition of audio
and moving image materials. The Preservation Survey Tool for Audio and
Moving Image Collections and the accompanying instruction manual are
now available for download to anyone interested in surveying a
collection at http://www.columbia.edu/cu/lweb/services/preservation/index.html.
This survey tool is designed for use by librarians and archivists who
are not media experts. It provides a mechanism to develop
preservation priorities by recording quantities and types of audio and
moving image materials, documenting the physical condition of the
media and their housings, collecting information about existing levels
of intellectual control and intellectual property rights, and
evaluating their potential research value.
Applicable either to an item-by-item inventory or a random-sample
survey, the survey tool allows for but does not require collection of
a great deal of detail about each item. Most fields provide drop-down
menus to minimize keying and to assure consistent use of vocabulary.
Technical terminology is based on that used by the Audio Engineering
Society, Association of Moving Image Archivists, and other relevant
Survey-wide and collection-specific reports can be generated, as well
as lists of collections ranked by research importance and degree of
physical damage, and lists of the different media.
Funding to design the survey was provided by the Andrew W. Mellon Foundation.
Marcos Sueiro Bal