I was thinking the same thing. 773 has the notion of a vertical
relationship (host) which is what we really mean when we say that an
object "belongs to" a collection.
Rhonda
Kate Harcourt wrote:
> At Columbia, we stretched the definition of 773 and use it in our
> records for this purpose. Could we consider indexing 773 and revising
> the definition for the digital age?
>
> Kate
>
>
> On Thu, 23 Oct 2008, Renette Davis wrote:
>
>> Thank you everyone who responded (both on list and off list) to my
>> email of Oct. 14 with subject Digital collections. I thought I would
>> summarize what the responses were and see if anybody else has
>> comments. The original questions and the responses were as follows:
>>
>> 1. Do you think it is important to provide access for the name of the
>> digital collection in the records for the individual items in the
>> collection?
>>
>> Everybody said yes
>>
>> 2. If it is important to provide access for the name of the digital
>> collection, do you think the access should be only in the local
>> record or should it also be in the national record?
>>
>> Everybody said national record
>>
>> 3. If it is important to provide access for the name of the digital
>> collection, should it be a series added entry, a title added entry,
>> or something else? (If something else, what?)
>>
>> The following fields were suggested: 730, 740, 773, and 830.
>>
>> I looked at the MARC guidelines for 740 and they say, "This field is
>> used for added entries for uncontrolled related titles and
>> uncontrolled analytical titles. Uncontrolled means that the title is
>> not controlled through an authority file or another bibliographic
>> record." Since there is a bibliographic record for the collection
>> itself, I don't think 740 would be correct.
>>
>> The MARC guidelines for 773 say, "This field contains information
>> concerning the host item for the constituent unit described in the
>> record (vertical relationship). This field is provided in order to
>> enable the user to locate the physical piece that contains the
>> component part or subunit being described." We could possibly stretch
>> the definition to include "virtual resource" as well as "physical
>> piece", but it seems like this is not really the field to use,
>> especially since 773 is not indexed in either OCLC or our local catalog.
>>
>> That leaves 730 and 830. The MARC guidelines for 730 say, "Uniform
>> title, a related or an analytical title that is controlled by an
>> authority file or list, used as an added entry. Added entries are
>> assigned according to various cataloging rules to give access to the
>> bibliographic record from headings which may not be more
>> appropriately assigned as 630 (subject Added Entry - Uniform Title)
>> or 830 (Series Added Entry - Uniform Title) fields."
>>
>> Now the question is whether the name of a digital collection would
>> more appropriately be assigned an 830. The AACR2 definition of series
>> includes, "1. A group of separate items related to one another by the
>> fact that each item bears, in addition to its own title proper, a
>> collective title applying to the group as a whole. The individual
>> items may or may not be numbered." Our digital collections seem to
>> fit that definition since the title of the digital collection
>> appears, in addition to the title of the item, when each item is
>> viewed online.
>>
>> I searched OCLC using "digital collections" as title, Internet as
>> limit, and dates 2008, 2007, and 2006. I found 3 collections where
>> the name of the digital collection is in 730, 4 collections where it
>> is in 830, and 1 collection where it is in 773. I also have one
>> record from a PCC response where the name of the digital collection
>> is in 740.
>>
>> So now my question for this group is whether this is a decision that
>> each institution should be making on its own or whether we need a
>> national policy. If we need a national policy, what group should be
>> making it?
>>
>> Thanks,
>>
>> Renette
>>
>>
>
> Kate Harcourt
> Director, Original and Special Materials Cataloging
> 102 Butler Library
> Columbia University Libraries
> phone: 212.854.2714
> fax: 212.854.5167
Rhonda Marker
Repository Collection Manager
Rutgers University Libraries
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732-932-8573 x195
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