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EAD  October 2009

EAD October 2009

Subject:

Re: Implementing EAC-CPF

From:

Claire Sibille <[log in to unmask]>

Reply-To:

Encoded Archival Description List <[log in to unmask]>

Date:

Tue, 6 Oct 2009 09:42:50 +0200

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (236 lines)

Hello everyone,

I am a member of the Steering Committee which has been established by 
the International Council on Archives in order to look after the 
development of AtoM software - Unesco and the National Archives of 
Canada, Scottland, and France are involved in it -, and I would like to 
give you a piece of information about this project.

The purpose is to develop a free open-source software anabling us to 
provide and publish archival descriptions compliant with ICA descriptive 
standards, ie. ISAD, ISAAR, ISDF and ISDIAH. Only the 1.07 beta release 
is available on ICA-AtoM official website (http://ica-atom.org/) and the 
final release should be published next March 2010.

Currently, my colleagues and I test the 1.08 release. In this release, 
ISAAR has been fully implemented - ICA-AtoM provide the ability to 
define hierarchical, temporal, family and associative relationships 
between authority records as per the ISAAR requirements for the 
Relationships area, it is also possible to link authority records with 
archival descriptions and archival descriptions with authority records - 
and the release 1.1 should provide support for the import/export of 
authority records using the EAC-CPF XML schema as well as import/export 
of EAD archival descriptions. It is also planned to develop an 
administrative interface to review and approve newly imported EAC-CPF 
authority records.

If you wish further information, I can send to you a report my 
institution did a few months ago on ICA-Atom. Since this report, 
important changes have been made but it may give you an overview on the 
purpose and the scope of the project.

Regards,

Claire




Claire Sibille – de Grimoüard
Direction des Archives de France
Département de l’innovation technologique et de la normalisation
Bureau du traitement des archives et de l’informatisation
56 rue des Francs-Bourgeois
75141 Paris Cedex 03
tél 01 40 27 60 15
fax 01 40 27 66 36
http://www.archivesdefrance.culture.gouv.fr



Krista Ferrante a écrit :
> I would also be interested in an answers to this question.
>
> Thank you,
> Krista
>
> Perkins, Theresa Jo Anna Ms. wrote:
>> Has anyone reviewed or attempted to implement ICA-AtoM that would be 
>> willing to share their experience on or off list? 
>> http://ica-atom.org/ ICA-AtoM is web-based archival description 
>> software that is based on International Council on Archives (ICA) 
>> standards (ISAD(G), ISAAR(CPF), ISDF, ISDIAH). My understanding is 
>> that at some point it will support EAC.
>>
>>
>> Jody Perkins
>> Metadata Librarian
>> Miami University Libraries
>> King Library, Suite 303
>> Oxford, OH 45056 PH: 513.529.0135
>>
>>
>> -----Original Message-----
>> From: Encoded Archival Description List [mailto:[log in to unmask]] On 
>> Behalf Of Aikens, Barbara
>> Sent: Friday, September 25, 2009 2:40 PM
>> To: [log in to unmask]
>> Subject: Re: Implementing EAC-CPF
>>
>> Yes! Very well said!
>> And, I think there is great potential for sharing related 
>> information, not only within and among repositories, but among other 
>> non-archival resources as well, such as artifacts, artwork, etc. 
>> maintained in museums. For someplace like the Smithsonian, it 
>> conceptually has a lot of potential.
>> Barbara D. Aikens
>> Chief, Collections Processing
>> Archives of American Art, Smithsonian Institution
>> Ph: 202-633-7941
>> email: [log in to unmask]
>> Mailing Address
>> Archives of American Art, Smithsonian Institution
>> PO Box 37012
>> Victor Bldg., Suite 2200, MRC 937
>> Washington, DC 20013-7012
>>
>>
>>
>> -----Original Message-----
>> From: Encoded Archival Description List [mailto:[log in to unmask]] On 
>> Behalf Of Kathleen Roe
>> Sent: Friday, September 25, 2009 1:14 PM
>> To: [log in to unmask]
>> Subject: Re: Implementing EAC-CPF
>>
>> I tend to be an interested reader, but not partipant in this list as 
>> my responsibilities now are heavily focused on getting or saving 
>> resources and management of programs for my institution, but first 
>> let me give a resounding cheer to see EAC-CPF is now 
>> available...having been involved in early discussions of the need for 
>> contextual information, it is wonderful to have this tool available.
>>
>> From a non-detailed encoding perspective, here is my answer to why 
>> EAC when there are "traditional" authority files....EAC is the whole 
>> context, not just the authoritative version of a corporate, personal 
>> or family name. It gives one the capacity to provide a lot of 
>> information, for example with an organization, on the functions of 
>> that organization, its predecessor and successor names/organizational 
>> structure, leaders of the organization, and so forth. That's a lot 
>> more stuff than one finds in traditional authority files. And it is 
>> absolutely and truly critical information for users to have if they 
>> are really going to understand and fairly interpret the records we 
>> describe.
>> It's particularly useful in an organization like mine, the New York 
>> State Archives, where we have over 5000 record series comprising over 
>> 100,000 cubic feet of records. We have sometimes tens, if not 
>> hundreds of series created by one agency. Rather than embed the 
>> contextual and general historical information on the agency in each 
>> finding aid (what a waste of time to do and manage), we (as do many 
>> other state government archives) have "agency history" records that 
>> we connect to the individual series. Many of us did this by creating 
>> bizarre MARC records to accomodate that information (do a search on 
>> OCLC with agency or administrative history in the title to see some), 
>> but it was making the best of a bad situation.
>> EAC-CPF gives us the structure to provide this information in more 
>> useful and productive ways, and may hold out some interesting 
>> possibilities for sharing contextual information across 
>> repositories--in New York, for example, lots of us have records from 
>> the same people or families--Nelson Rockefeller, Frederick Douglass, 
>> Susan B. Anthony, and institutions like governments, colleges, 
>> businesses, and could potentially have shared contextual files with 
>> information that we would not all have to do the research to replicate.
>> There are lots of interesting possibilities and new ways to provide 
>> information for users--I look forward to seeing some of the ways we 
>> can break out of the traditional paper-based linear approach by using 
>> this. And now if someone can get started on a DTD for functions, 
>> forms of material, and geographic places, it will be truly swell!
>>
>> Hope this is of some help--hey, this is gonna be fun to do, believe me.
>>
>>
>> Kathleen
>>
>>
>>
>>
>> Kathleen D. Roe
>> Director of Archives and Records Management Operations
>> New York State Archives
>> 9C35 Cultural Education Center
>> Albany, NY 12230
>> [log in to unmask]
>> (voice) 518-473-4254
>> (fax) 518-473-7573
>>
>>>>> Jordon Steele <[log in to unmask]> 9/25/2009 12:16 PM >>>
>> Ryan,
>>
>> I, too, don't fully understand how EAC-CPF is different from/relates 
>> to traditional authority files. (Solidarity, brother.) I'm hoping the 
>> webinar Michele linked to will answer our questions or give us the 
>> opportunity to ask them.
>>
>> Best,
>>
>> Jordon
>>
>> Jordon Steele
>> Archivist
>> Biddle Law Library
>> Penn Law School
>> 3460 Chestnut Street
>> Philadelphia, PA 19104-3406
>> (215) 898-5011
>>
>>
>> -----Original Message-----
>> From: Encoded Archival Description List [mailto:[log in to unmask]] On 
>> Behalf Of Michele R Combs
>> Sent: Friday, September 25, 2009 11:58 AM
>> To: [log in to unmask] Subject: Implementing EAC-CPF
>>
>>> Date: Fri, 25 Sep 2009 09:36:10 -0600
>>> From: Ryan Lee
>>> Subject: Implementing EAC-CPF
>>>
>>> Hi all, I hope this is the right audience to send this question. I 
>>> am just looking for examples of institutions who have started 
>>> implementing EAC-CPF.
>>
>>
>> Hi Ryan --
>>
>> This doesn't quite answer your question, but following is info on an 
>> EAC webinar that might answer some of your questions. This was posted 
>> to the Archives and Archivists list; I'm not sure if it was posted 
>> here at the EAD list as well. The EAC website 
>> http://eac.staatsbibliothek-berlin.de/eac-cpf-in-use.html also has a 
>> list of places that have implemented EAC in some fashion.
>>
>> Michele
>>
>> *************************
>>
>> The EAC Working Group is planning a web-based workshop on EAC-CPF on 
>> 8 October 2009, facilitated by OCLC Research. While the "Final Draft" 
>> of EAC-CPF (EAC for short) is out for review by the community, we 
>> hope it will be useful to offer a workshop, open to all, for 
>> questions and suggestions. We want to hear from you! The EAC website 
>> is at:
>> http://eac.staatsbibliothek-berlin.de/
>> Please save the date. The time for the "web seminar" is not set yet, 
>> but will be shortly. We might offer two sessions on the 8th, in order 
>> to ensure participation from folks in time zones ranging from 
>> Australia to Greece, and beyond.
>>
>> On behalf of the EAC Working Group,
>> Jennifer Schaffner and Katherine M. Wisser
>> ***************************
>> Jennifer Schaffner
>> [log in to unmask] Program Officer (and member of the EAC Working Group)
>> OCLC Research and the RLG Partnership
>> 650.287.2140 
>
>

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