My understanding of archref is that it's for links to other collections of archival material. We use archref to link to related collections. For example, we would use archref to link from the finding aid for the papers of John Smith Jr. to the finding aid for the papers of his father, John Smith Sr., or the papers of his son, John Smith III.
My understanding of otherfindaid is that it's for links to finding aids that are different in content, not just in file format. For example, we might include in the otherfindaid section a link to an Excel spreadsheet that provides a finer level of detail for a set of John Smith Jr's photographs, or a link to a published catalog of John Smith Jr's letters, or similar.
To simply point to another version of the online finding aid, we have a link at the top of each one that says "Printer friendly version." This link is generated by our XSL style sheet and is not hard-coded into our EAD.
Michele
(be green - don't print this email!)
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Michele Combs
Manuscripts Librarian
Special Collections Research Center
Syracuse University Libraries
222 Waverly Ave.
Syracuse, NY 13244
315-443-2081
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-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Franks, Russell
Sent: Tuesday, December 08, 2009 4:00 PM
To: [log in to unmask]
Subject: use of <otherfindaid> tag
Hello,
Is anyone using the <otherfindaid> tag to describe or point to another version of a finding aid, such as a PDF version of the finding aid for patrons to dl or print?
According to the tag library <otherfindaid> "is used to indicate the existence of additional finding aids;" and that "The <archref> element may be used to give a formal citation to the other finding aid or to link to an online version of it."
It doesn't appear that the <otherfindaid> tag is limited to other finding aids created by differing institutions or to legacy versions of the same finding aid.
Also do I have to use the <archref> tag to link to the PDF? Since the PDF version of the finding aid is not "separately described archival materials of special interest", it seems to me that the use of the <extref> would be better suited for this purpose.
Thanks in advance for your thoughts -
Russell Franks
Librarian
Special and Archival Collections
Phillips Memorial Library
Providence College
1 Cunningham Square
Providence, RI 02918-0001
401-865-2578
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http://www.providence.edu/archives
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