LISTSERV mailing list manager LISTSERV 16.0

Help for ARSCLIST Archives


ARSCLIST Archives

ARSCLIST Archives


[email protected]


View:

Message:

[

First

|

Previous

|

Next

|

Last

]

By Topic:

[

First

|

Previous

|

Next

|

Last

]

By Author:

[

First

|

Previous

|

Next

|

Last

]

Font:

Proportional Font

LISTSERV Archives

LISTSERV Archives

ARSCLIST Home

ARSCLIST Home

ARSCLIST  March 2010

ARSCLIST March 2010

Subject:

Re: 16" transcription disc housing & moving audio collections

From:

"Grant, Tyra" <[log in to unmask]>

Reply-To:

Association for Recorded Sound Discussion List <[log in to unmask]>

Date:

Fri, 12 Mar 2010 12:35:10 -0600

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (189 lines)

Thanks for the good advice in these posts---they'll be most helpful in
developing a strategy.  Yes, the move will begin in a few weeks and go
until June but (as I learned yesterday) I do have some ability to delay
SOME parts of the move if necessary.  The move is being organized and
managed by a cataloger who told me our Red Nichols collection (which
contains this particular set of 200+ 16" transcription discs---we have
more also) was second in line to be moved. I asked that this collection
be held back (from moving) until I could survey (early next week) and
develop whatever would be needed to secure the contents and she agreed.
So, based on that adjustment, I will have some say, even at this late
date. 

Next I need to examine thousands of what I believe are mostly 10" & 12"
jazz 78s that are scheduled to go first.  I'm not certain what's in this
collection---whether sizes are mixed or what and what difference that
might make at this point.  I'm beginning this on Monday.  

The intermediate move will be maybe a block or two up a hill from our
Music building to a locked cage area in our science library---I've yet
to be told HOW (they mentioned they'd originally thought they'd move the
collection up the hill on library carts but then decided it might be too
bumpy!). I haven't been asked to weigh-in on the HOW, but I do plan to
do so as long as I'm confident of my recommendations. Most of the
collection will stay in the cage at the science library until it can be
cataloged---and in fact I have made sure we will have an opportunity to
focus on housing and whatever else might be needed before sending to
storage.  So, for now, I need to begin identifying what's at greatest
risk of suffering damage in a move and what can be moved and then
managed after moving. 

The portions of the collection that are cataloged already (mostly vinyl
at this point, thank goodness) are being moved directly to our storage
annex (50F/30%RH).

I'm struggling to avoid an emergency mindset but, no matter how we
characterize it, it's very late.

Tyra Grant
Head, Preservation Department
University of Kansas Libraries
[log in to unmask]
Phone: 785-864-8951

-----Original Message-----
From: Association for Recorded Sound Discussion List
[mailto:[log in to unmask]] On Behalf Of George Brock-Nannestad
Sent: Friday, March 12, 2010 11:39 AM
To: [log in to unmask]
Subject: Re: [ARSCLIST] 16" transcription disc housing & moving audio
collections

From: Patent Tactics, George Brock-Nannestad


why, Steven?

> The first step for the 16" records is, if the box construction
permits, move
> them and stand them on end rather than flat.
> 
> Steve Smolian
> Smolian Sound Studios

----- as far as I see the problem, your view is definitely correct in
the 
long term, but in the instant, almost catastrophic situation, I would
say it 
is just one more complication.

If the move to an intermediate storage facility is to occur within the
next 
fortnight there is absolutely no time to get guidelines in place, let
alone 
implement them. We have an emergency, and emergency procedures have to
be 
applied. I do not see how even critical longstanding problems can be
handled 
before the move, unless addressing these issues means that the move will
be 
postponed.

----- the major problem is temperature and humidity variations and
mechanical 
shock during a move to an intermediate storage facility and then to the 
permanent one. Do expect breakages and other problems. 

Going to the media that query (1) was about: the transcription discs,
there 
seems to be 5 plywood crates. These are probably made for the job, and
for 
keeping horizontal. Specifically these I would propose to put in larger,

horizontal boxes, with insulating padding all around them. They will
take up 
more space, but temperature changes will be a lot slower and shocks will
be 
partially absorbed. If the plywood boxes are not filled and if there is
an 
insufficiency of padding inside the box, putting them on edge will most 
probably damage the discs even more than keeping them horizontal. There
does 
not seem to be time to open the crates and inspect and re-package the 
transcription discs.

----- longstanding problems cannot be addressed under the threat of an 
imminent move. But professional staff with authority overseeing those
who do 
the schlepping may mitigate many problems. In particular make certain
that 
"this way up" is respected! It is not by carriers, such as DHL, UPS,
etc.

See to it that the intermediate storage is not a place where overhead
dry or 
wet water pipes are installed and where water from an outdoor parking
lot may 
seep down or water from the sewer may rise. See to it that a truck with 
content is not held up in cold weather. Take photographs of every
section of 
shelf that is emptied, of the inside of the truck at various stages of 
fillling and during unloading. Use a unique and consecutive numbering
system 
for each loose item and enter numbers in one or more handheld warehouse 
managing system interfaces. This permits you to keep track of the items.

Getting to learn these gadgets may well take up your time until the
move.

I am sorry if I sound sceptical, but the time given to you ("---starting
the 
end of March, I learned this week!") has to be used wisely.

Kind regards,


George

----------------------------------------------


> 
> 
> ----- Original Message ----- 
> From: "Grant, Tyra" <[log in to unmask]>
> To: <[log in to unmask]>
> Sent: Friday, March 12, 2010 10:48 AM
> Subject: [ARSCLIST] 16" transcription disc housing & moving audio 
> collections
> 
> 
> I have a request and a heads-up/request combination:
> 
> 1) I'm seeking advice for properly re-housing more than 200 16"
> rare transcription discs. Currently these are stored in plywood crates
> lying horizontally (30-40 to a box).
> 
> 2) These transcription discs are part of a far larger collection,
> the University of Kansas Archive of Recorded Sound Collection, which
is
> moving (almost immediately---starting the end of March, I learned this
> week!) to an intermediate storage facility and then eventually to our
> offsite high capacity storage annex.  I'm particularly concerned about
> developing housing, care and handling guidelines, at least for our
most
> fragile formats---we have most every possible format in this
> collection--- at this point so they are not damaged during the move or
> in their eventual storage locations.
> 
> We have multiple longstanding problems in this collection that will
> require addressing before the move begins---I need to identify and try
> to address the most critical of these and stay ahead of, and try to
> forestall parts of, the move as much as necessary or possible.
> 
> I expect I may be leaning on this list---yes, I'm so so thankful for
> this list, especially at a time like this--- and posting questions
about
> housing and storage as they arise but also would appreciate knowing of
> anyone else out there who has moved a large audio collection
comprising
> multiple fragile formats who'd be willing to share advice or
> lessons-learned.
> 
> Thanks, in advance,
> Tyra Grant
> Head, Preservation Department
> University of Kansas Libraries
> [log in to unmask]
> Phone: 785-864-8951

Top of Message | Previous Page | Permalink

Advanced Options


Options

Log In

Log In

Get Password

Get Password


Search Archives

Search Archives


Subscribe or Unsubscribe

Subscribe or Unsubscribe


Archives

March 2024
February 2024
January 2024
December 2023
November 2023
October 2023
September 2023
August 2023
July 2023
June 2023
May 2023
April 2023
March 2023
February 2023
January 2023
December 2022
November 2022
October 2022
September 2022
August 2022
July 2022
June 2022
May 2022
April 2022
March 2022
February 2022
January 2022
December 2021
November 2021
October 2021
September 2021
August 2021
July 2021
June 2021
May 2021
April 2021
March 2021
February 2021
January 2021
December 2020
November 2020
October 2020
September 2020
August 2020
July 2020
June 2020
May 2020
April 2020
March 2020
February 2020
January 2020
December 2019
November 2019
October 2019
September 2019
August 2019
July 2019
June 2019
May 2019
April 2019
March 2019
February 2019
January 2019
December 2018
November 2018
October 2018
September 2018
August 2018
July 2018
June 2018
May 2018
April 2018
March 2018
February 2018
January 2018
December 2017
November 2017
October 2017
September 2017
August 2017
July 2017
June 2017
May 2017
April 2017
March 2017
February 2017
January 2017
December 2016
November 2016
October 2016
September 2016
August 2016
July 2016
June 2016
May 2016
April 2016
March 2016
February 2016
January 2016
December 2015
November 2015
October 2015
September 2015
August 2015
July 2015
June 2015
May 2015
April 2015
March 2015
February 2015
January 2015
December 2014
November 2014
October 2014
September 2014
August 2014
July 2014
June 2014
May 2014
April 2014
March 2014
February 2014
January 2014
December 2013
November 2013
October 2013
September 2013
August 2013
July 2013
June 2013
May 2013
April 2013
March 2013
February 2013
January 2013
December 2012
November 2012
October 2012
September 2012
August 2012
July 2012
June 2012
May 2012
April 2012
March 2012
February 2012
January 2012
December 2011
November 2011
October 2011
September 2011
August 2011
July 2011
June 2011
May 2011
April 2011
March 2011
February 2011
January 2011
December 2010
November 2010
October 2010
September 2010
August 2010
July 2010
June 2010
May 2010
April 2010
March 2010
February 2010
January 2010
December 2009
November 2009
October 2009
September 2009
August 2009
July 2009
June 2009
May 2009
April 2009
March 2009
February 2009
January 2009
December 2008
November 2008
October 2008
September 2008
August 2008
July 2008
June 2008
May 2008
April 2008
March 2008
February 2008
January 2008
December 2007
November 2007
October 2007
September 2007
August 2007
July 2007
June 2007
May 2007
April 2007
March 2007
February 2007
January 2007
December 2006
November 2006
October 2006
September 2006
August 2006
July 2006
June 2006
May 2006
April 2006
March 2006
February 2006
January 2006
December 2005
November 2005
October 2005
September 2005
August 2005
July 2005
June 2005
May 2005
April 2005
March 2005
February 2005
January 2005
December 2004
November 2004
October 2004
September 2004
August 2004
July 2004
June 2004
May 2004
April 2004
March 2004
February 2004
January 2004
December 2003
November 2003
October 2003
September 2003
August 2003
July 2003
June 2003
May 2003
April 2003
March 2003
February 2003
January 2003

ATOM RSS1 RSS2



LISTSERV.LOC.GOV

CataList Email List Search Powered by the LISTSERV Email List Manager