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ARSCLIST  March 2010

ARSCLIST March 2010

Subject:

Re: 16" transcription disc housing & moving audio collections

From:

Tom Fine <[log in to unmask]>

Reply-To:

Association for Recorded Sound Discussion List <[log in to unmask]>

Date:

Fri, 12 Mar 2010 12:33:21 -0500

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (93 lines)

This is a very good idea. Store verticle, for sure. I'd shoot for foam on each side of each disk, 
which probably means you'll need twice as many crates. And use new, archival sleeves for the disks. 
If the disks are full of crud particles, wash them before sleeving. Contact a moving company because 
a lot of locals have their own wooden crate fab shops or know where wooden crates can be fabricated 
local to you. I would shoot for maximum padding and minimum disks, within reason, per crate. That 
way, if a crate is dropped or falls off the top of a typical metal shelf in an archive, all the 
records _may_ survive intact due to the foam, but if not the chance of damage is limited to fewer 
records.

-- Tom Fine


----- Original Message ----- 
From: "Eisloeffel, Paul" <[log in to unmask]>
To: <[log in to unmask]>
Sent: Friday, March 12, 2010 12:10 PM
Subject: Re: [ARSCLIST] 16" transcription disc housing & moving audio collections


<http://www.nebraskahistory.org/>
Hi Tyra,

You might be able to make good use of the crates you already have, given their sturdiness and how 
tight the discs already fit in them. I'd line the crates with ethafoam (or styrofoam in a pinch; 
it's cheaper but less rigid) and also sandwich each disc between two sheets of ethafoam. 1/2" should 
do. Store and move them on end, as Steve already said. So looking at the open crate from the top, 
from left to right you'd see: crate side, ethafoam, disc, ethafoam, disc. . . until you reach the 
opposite side of the crate.  This would have the added advantage of making the crates lighter, but 
you'd need more of them (assuming they are now full).

This is a technique used for flat museum items, and we use it for transporting glass plate 
negatives. There's no doubt some specs for making museum transport crates on the Web.

Good luck!

Cheers,
Paul

Paul Eisloeffel
Head of Audiovisual Technical Services
Nebraska State Historical Society
1500 R Street
Box 82554
Lincoln, NE 68501-2554
p: (402) 471-7837
f: (402) 471-9822
[log in to unmask]<mailto:[log in to unmask]><mailto:[log in to unmask]>

Your Nebraska source for the histories we share
www.nebraskahistory.org<http://www.nebraskahistory.org/>

________________________________
From: Association for Recorded Sound Discussion List [[log in to unmask]] On Behalf Of Grant, Tyra 
[[log in to unmask]]
Sent: Friday, March 12, 2010 9:48 AM
To: [log in to unmask]
Subject: [ARSCLIST] 16" transcription disc housing & moving audio collections

I have a request and a heads-up/request combination:

1)      I'm seeking advice for properly re-housing more than 200 16"
rare transcription discs. Currently these are stored in plywood crates
lying horizontally (30-40 to a box).

2)      These transcription discs are part of a far larger collection,
the University of Kansas Archive of Recorded Sound Collection, which is
moving (almost immediately---starting the end of March, I learned this
week!) to an intermediate storage facility and then eventually to our
offsite high capacity storage annex.  I'm particularly concerned about
developing housing, care and handling guidelines, at least for our most
fragile formats---we have most every possible format in this
collection--- at this point so they are not damaged during the move or
in their eventual storage locations.

We have multiple longstanding problems in this collection that will
require addressing before the move begins---I need to identify and try
to address the most critical of these and stay ahead of, and try to
forestall parts of, the move as much as necessary or possible.

I expect I may be leaning on this list---yes, I'm so so thankful for
this list, especially at a time like this--- and posting questions about
housing and storage as they arise but also would appreciate knowing of
anyone else out there who has moved a large audio collection comprising
multiple fragile formats who'd be willing to share advice or
lessons-learned.

Thanks, in advance,
Tyra Grant
Head, Preservation Department
University of Kansas Libraries
[log in to unmask]
Phone: 785-864-8951

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