We had the same issue that you are pondering and came up with this work around several years ago. I would call it fudging a bit from the original intent of the element. Perhaps this is something that can be addressed when EAD goes under review again or someone else has a better solution?
Susan
-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Michele R Combs
Sent: Friday, May 21, 2010 9:00 AM
To: [log in to unmask]
Subject: Re: Index to correspondence?
So you use the ref elements but without a target attribute? For some reason that never occurred to me; I guess I had it in my head that since ref is a linking attribute it had to have a target, so I didn't consider it. Interesting possibility, thanks.
Michele
-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of McDonald, Susan Potts
Sent: Friday, May 21, 2010 8:46 AM
To: [log in to unmask]
Subject: Re: Index to correspondence?
Michelle:
We have several such indexes at Emory relating to our literary collections. The indexes are simply part of the encoded finding aid and are located at the end of the <c> components. Here's some sample coding:
<index>
<head>Index of Selected Correspondents</head>
<note>
<p>This index, which relates to the correspondence in Series 1, covers
letters from 1973-1999.</p>
</note>
<indexentry>
<persname>Batten, Guinn</persname>
<ptrgrp>
<ref>1995 July 29, ALS, 1p.</ref>
<ref>undated APCS [August 7]</ref>
<ref>1996 September 23, TLS, 1p.</ref>
<ref>1999 May 22, TLS, 2pp.</ref>
<ref>CC to GB: 1999 June 1, TLS, pp. 2</ref>
<ref>1999 August 4, TLS, 3pp.</ref>
</ptrgrp>
</indexentry>
You can look at the finding aid at: http://marbl.library.emory.edu/findingaids/browse_results?q=findingaids/content&id=carson746_107393
Susan
-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Michele R Combs
Sent: Thursday, May 20, 2010 1:00 PM
To: [log in to unmask]
Subject: Index to correspondence?
Some of our older collections have their correspondence arranged chronologically; the finding aid then includes, at the end, an index to correspondence, in this form:
Acevedo, Cristobal de
1962 Feb 5
1962 Mar 16
1962 Sep 10
American Oxonian
1947 Mar 13 (Denham Sutcliffe)
Amis, Kingsley, 1922-
1957 Nov 9
1958 Jan 6
1958 Jan 21
1958 Aug 22
...etc.
We want this included in our finding aid, and we want "Index to correspondence" to appear in the auto-generated table of contents. Unfortunately, the <index> construction in EAD requires the <ref target=""> element, more suitable for traditional indexes with page numbers; it doesn't really work for something like this.
So I'm wondering if, and if so how, others have chosen to encode such indexes to correspondence. As a simple nested list? In a separate file as a related finding aid? Other options?
Thanks --
Michele
(be green - don't print this email!)
~~~~~~~~~~~~~~~~~~
Michele Combs
Manuscripts Librarian
Special Collections Research Center
Syracuse University Libraries
222 Waverly Ave.
Syracuse, NY 13244
315-443-2081
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