Which is why they would be ideal to handle local information for WorldCat Local. While it is true that WorldCat Local does not make use of institution records I doubt it is true that WorldCat Local *cannot* make use of institution records. It seems like a no brainer to me.
Robert L. Maxwell
Special Collections and Ancient Languages Catalog Librarian
Genre/Form Authorities Librarian
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Ratliff, Louise
Sent: Monday, June 07, 2010 4:10 PM
To: [log in to unmask]
Subject: OCLC Institution Records
Institution records were created by OCLC in order to accommodate the local records from the RLG database. See snippets below.
-- Louise Ratliff, UCLA
About bibliographic institution records
RLG Union Catalog concept interpreted for WorldCat
Bibliographic institution records (IRs) in WorldCat are the result of incorporating bibliographic "cluster" records from the RLG Union Catalog into WorldCat during the integration of RLG into OCLC. This topic covers procedures for saving records to both the online and local save files.
Differences between RLG Union Catalog and WorldCat records
* WorldCat stores a single "master" bibliographic record for a library item. OCLC cataloging members can modify the record with local information for use in their own library catalogs without changing the integrity of the master record.
* The RLG Union Catalog stored every bibliographic record contributed by individual source institutions for the same item in a "cluster."
o One record in a cluster was designated a "primary cluster member" (PCM) because it represented a "best" record, based on characteristics such as cataloging source, level or fullness of cataloging, and presence of non-Latin scripts.
o All other records in the cluster were designated "secondary cluster members" (SCM).
Purpose of institution records
* These records contain additional cataloging data, such as local call numbers, holdings locations within the institution, or local or copy-specific notes.
* Other OCLC member catalogers besides the source institution that contributed the record have access to the additional data.
From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of D. Brooking
Sent: Monday, June 07, 2010 1:21 PM
To: [log in to unmask]
Subject: Re: a NACO question
Because WorldCat Local cannot make use of institution records. Though they
may be indexed and displayable in the Client, institution records are not
accessible through WorldCat Local. OCLC has made it clear they have no
intention of pursuing it either. I assume there must be some reasons that
make it unsupportable or unscalable in the WorldCat Local environment.
Diana Brooking (206) 685-0389
Cataloging Librarian (206) 685-8782 fax
Suzzallo Library [log in to unmask]
University of Washington
Seattle WA 98195-2900
On Mon, 7 Jun 2010, Robert Maxwell wrote:
> Actually OCLC has already developed this system-it's the institution
> records. Local notes and headings go in the institution record.
> Institution record headings are indexed, and it is perfectly clear which
> library goes with which record. It seems self-evident to me that
> libraries that use WorldCat Local should have be using institution
> records to look at local stuff and not the master record. I do not
> understand why OCLC hasn't spread the use of institution records to the
> WorldCat Local libraries.
> Robert L. Maxwell
> Special Collections and Ancient Languages Catalog Librarian
> Genre/Form Authorities Librarian
> 6728 Harold B. Lee Library
> Brigham Young University
> Provo, UT 84602
> -----Original Message-----
> From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Adam L. Schiff
> Sent: Monday, June 07, 2010 1:22 PM
> To: [log in to unmask]
> Subject: Re: a NACO question
> What I think OCLC needs to do is develop a way so that when a user at
> University of Washington looks at WorldCat Local, they search our local
> data and have it displayed to them, but not necessarily other libraries'
> local data.
> For a user who doesn't care where the books signed by George Washington
> are, being able to pull up all of the records in OCLC that have a copy
> signed by Washington could also be useful. It's just that the system
> needs to be able to tell the user which libraries have those copies. And
> the user needs to be able to specify that she only wants copies held at
> BYU that fit her search. A tall order perhaps, but such a system is
> probably developable.
> Adam L. Schiff
> Principal Cataloger
> University of Washington Libraries
> Box 352900
> Seattle, WA 98195-2900
> (206) 543-8409
> (206) 685-8782 fax
> [log in to unmask]
> On Mon, 7 Jun 2010, Robert Maxwell wrote:
>> I think the problem of WorldCat Local is a problem of OCLC's own making and the solution to put all the local information on the master record for the benefit of those who use OCLC Local isn't going to work in the long run. Supposing my Library chose to go with OCLC local, I would certainly want to have my own local information on the master record if that was all my users could see, but I wouldn't want to show my users the University of Washington's or Columbia's local information. That would just introduce confusion to our own users. So if we all go to WorldCat local are we going to wind up with a situation where dozens or more libraries all put their local information in the master records and then we're all supposed to put up with it and make our own users view local information from other libraries?
>> As for additional access points never hurting anyone, if I'm looking for the books signed by George Washington in the my own library and, since my library forces me to view my catalog through OCLC Local, I find a heading "Washington, George, signer" on the master record because Columbia's copy has a book signed by George Washington, that *does* hurt me. If OCLC contains the local headings for George Washington signing books for a dozen libraries, including my own, my users will need to sort through which ones are which before coming up with the ones that actually belong to the BYU Library.
>> I'm extremely dubious about the proposition that we should be leaving local information in master records, much less adding it.
>> Robert L. Maxwell
>> Special Collections and Ancient Languages Catalog Librarian
>> Genre/Form Authorities Librarian
>> 6728 Harold B. Lee Library
>> Brigham Young University
>> Provo, UT 84602
>> -----Original Message-----
>> From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Adam L. Schiff
>> Sent: Monday, June 07, 2010 12:28 PM
>> To: [log in to unmask]
>> Subject: Re: a NACO question
>> As Kate pointed out, removing local headings from the OCLC master record,
>> when the master record IS the local catalog record for those of us who use
>> WorldCat Local as our catalog (and that would include my institution),
>> would adversely affect our users. With the move toward network level
>> cataloging, we need to reconsider carefully what we do to master records
>> and what should and should not be deleted from them. Fields marked with a
>> subfield $5 should probably be left alone. Additional access points on a
>> record never hurt anyone. OCLC WorldCat probably does however need to
>> develop a better way of displaying local data in records. Imagine a record
>> with dozens of local fields from different libraries. There is always
>> going to be a need for some local data that other libraries would not need
>> or choose to include in their record. When we are all sharing the same
>> record in one shared catalog we are going to have to figure out how to let
>> everyone have what they need while keeping exceptions to standard
>> practices to a minimum.
>> I'm of two minds about whether a PCC record with local access points needs
>> to have those access points under authority control. In an ideal world,
>> of course. But I think I could live with all of the access points that
>> apply to all copies of a resource being under authority control while
>> access points that are only applicable to a non-PCC library's copy not
>> needing an authority record.
>> Adam L. Schiff
>> Principal Cataloger
>> University of Washington Libraries
>> Box 352900
>> Seattle, WA 98195-2900
>> (206) 543-8409
>> (206) 685-8782 fax
>> [log in to unmask]
>> On Mon, 7 Jun 2010, Ted P Gemberling wrote:
>>> I sometimes put $5 in original records when I'm not sure something is purely local. I figure a cataloger with another copy might be interested in it, as you say. But if she recognizes it as being non-local when she sees the record, I'd have no objection to her removing the $5 code from the master record.
>>> And I suppose if she recognizes it as being purely local, I'd have no objection to her removing the field altogether, as long as she is mindful of the possible need another library might have for such items.
>>> When the only copy you have for reference is your own, it's hard to know sometimes whether something is unique to it. Maybe that's particularly true for rare book elements like cancel leaves.
>>> Ted Gemberling
>>> UAB Lister Hill Library
>>> -----Original Message-----
>>> From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Amy Turner
>>> Sent: Monday, June 07, 2010 12:02 PM
>>> To: [log in to unmask]
>>> Subject: Re: [PCCLIST] a NACO question
>>> My reading of the standards is that the $5 indicates that the heading only applies to certain copies of the work, not that it is "local" in construction. OCLC distinguishes between completely local notes and headings, which should not be entered on master records and can be deleted, and those that "are of interest beyond the inputting library" and are identified by $5 (cf. the section on local notes in http://www.oclc.org/bibformats/en/onlinecataloging/default.shtm)
>>> So, I think that the best thing to do when upgrading a record containing a $5 that one does not wish to support with an authority record is not to make it a PCC record.
>>> On the more general question of the size of the pool of PCC records, are others discouraged from making PCC records because present OCLC policy locks them from upgrades by non-PCC libraries (although LC records CAN be upgraded?). I would like for the "Expert Community Experiment" to be expanded so that any library could correct or enhance a PCC record. Or, if we really want to retain a special status for national-level records, one would think LC records would be included in that group.