Network Bulletin No: 10-23
Date: September 10, 2010
Subject: CMLS end-of-year review
Index term: Canceled or Suspended
This is the annual reminder for the CMLS end-of-year review.
All CMLS subscribers who are in a canceled or suspended status as of
September 30, 2010, will be deleted from CMLS. If you have canceled or
suspended subscribers who should not be deleted, please change their
status to "Active" or "Resume" by close of business __Wednesday, September
The CMLS Operations Manual sections below explain this policy:
4.3 Cancel Service. At the end of the suspension period of 120
days, a subscriber is canceled, but the subscriber¢s record remains in the
file until the end of the fiscal year (September 30). This procedure is
followed so that subscribers will be included in NLS statistics as active
readers for the year. All subscribers in a canceled status on September 30
are deleted from CMLS.
4.4 Fiscal-Year-End Cancel. At the end of the fiscal year
(September 30), each library receives a report entitled CMLS
Fiscal-Year-End Deleted Patrons. The report date will be the last working
day of September. Libraries can use the report to verify patron status and
compare it to their systems¢ patron data.
During this review, please pay particular attention to subscribers who
have status codes of canceled or suspended, but whose records contain
Digital Download Book (DDB9) and/or Web-Braille (WBB1) publication codes.
Please ensure that these subscribers are not active prior to canceling
To review a list of patrons who are in a suspended or canceled status or
who have a publications code DDB9 or WBB1:
1. Log on to the Network Library Services web site at
2. Select the NLS WebNet link.
3. Log on to NLS WebNet.
4. Select CMLS Menu.
5. Choose Research CMLS DB.
6. Check the box labeled Select All Patrons in Suspended Status or
Select All Patrons in Canceled Status. To review a list of subscribers
with DDB9 or WBB1, select the publication code from the publications list
found at the top of the screen.
7. Select Submit Query.
CMLS will then generate a list of patrons with the appropriate status.
If you want to change the status of a patron, select CMLS Menu, then CMLS
Transactions. Enter the subscriber¢s ID, change the patron¢s status to
Active or Resume, and select Click Here to Begin. __These actions should
be taken prior to the close of business Wednesday, September 29, 2010.__
For further information contact:
Sylvia H. Dye
Management Analyst and CMLS Coordinator
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