We generally include both in the title....Mary Margaret Sittig research material on Louis Prang. The 100 would be Sittig, Mary Margaret and that's how we would index it on our website, because we do it by creator. So, in a list, it would be found under S. A search would turn up any and all names however.
We actually ran into more problems when we had two co-creators: Jackson Pollock and Lee Krasner papers, for example. Until just recently we could not get the co-creator name to display. We just fixed that though, so now we can display and list both.
Barbara D. Aikens
Chief, Collections Processing
Archives of American Art, Smithsonian Institution
Ph: 202-633-7941
email: [log in to unmask]
Mailing Address
Archives of American Art, Smithsonian Institution
PO Box 37012
Victor Bldg., Suite 2200, MRC 937
Washington, DC 20013-7012
-----Original Message-----
From: Encoded Archival Description List [mailto:[log in to unmask]] On Behalf Of Michele R Combs
Sent: Thursday, February 10, 2011 2:56 PM
To: [log in to unmask]
Subject: Creator vs donor in collection name
[Posting this to both EAD and A&A -- apologies for duplication]
Is there a rule of thumb on when to include the creator's name in the title of a collection of stuff about a third party? For example, say Mary Smith amassed a huge collection of John Wayne material that she donates to us. Does one call it the John Wayne Collection (and list the creator as Mary Smith), or would you call it the Mary Smith Collection Relating to John Wayne? Or is it just local practice?
APPM simply says to do so "if appropriate" which is flexible (good) but also vague (bad).
This is of more than academic interest with automated sorting and list generation, because if the collection title appears as "The John Wayne Collection" but it's in a list of collections sorted by creator, it will be listed under S for Smith, which may puzzle the researcher expecting to find it under "W" for Wayne.
I guess maybe that answers my question -- always include it in the title?
Thanks --
Michele
(be green - don't print this email!)
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Michele Combs
Manuscripts Librarian
Special Collections Research Center
Syracuse University Libraries
222 Waverly Ave.
Syracuse, NY 13244
315-443-2081
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