The same database we use to create EAD also has access to box and barcode information, so all the data is linked together, although we haven't done anything to capitalize on those relationships yet. Down the road we'll probably allow people to order records off of the finding aid, which will automatically send a message to our automated storage retrieval system to have the box pulled.
Elizabeth Perkes
Electronic Records Archivist
Utah State Archives
346 South Rio Grande
Salt Lake City, UT 84101-1106
801-531-3852
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The State Archives' hours of operation are Monday-Thursday, 7:00 a.m. to 6:00 p.m. and closed on Friday. Please make a note of these hours.
>>> Michele R Combs <[log in to unmask]> 6/14/11 2:17 PM >>>
Hi all --
This is a question for those of you that a) have EAD finding aids, b) have your collections in bar-coded boxes, and c) have to convert a box number to a bar code in order to request/locate an item (i.e., your storage operates based on bar codes, not on collection name/box number). Where do you store the link between box number and bar code? Do you include the bar code in the EAD (and if so, how)? Or is it stored in a separate collection-management database so staff have to look up box numbers to get the bar code? Or is it done in your OPAC, with a collection-level bib record with item records for each of the boxes? Or some other wildly creative option?
Thanks --
Michele
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Michele Combs
Librarian for Manuscripts and Archives Processing
Special Collections Research Center
Syracuse University
315-443-2081
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