For the sorts of things I catalog, anyway, in a large percentage of cases (possibly a majority) when I need to establish a corporate body the resource I'm cataloging is not an item issued by the body, and so the form found on the chief source of that resource (or elsewhere) isn't as good evidence for the "commonly identified" form as an item issued by the body. In such cases I always next look for the body's web page; and once I've found it I usually establish the name using the form I find there.
Bob
Robert L. Maxwell
Head, Special Collections and Formats Catalog Dept.
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568
________________________________________
From: Program for Cooperative Cataloging [[log in to unmask]] On Behalf Of Adam L. Schiff [[log in to unmask]]
Sent: Monday, July 25, 2011 9:12 PM
To: [log in to unmask]
Subject: Re: sources to use for establishing certain academic departments
Bob,
I agree with you that the department's web page is a resource issued by
the body. But I don't see why in most cases, unless you are cataloging
that web page, one would use anything but the chief source of the resource
being cataloged to establish the name of the department. Additional
reference research is not usually needed in a situation like this, and
probably discouraged by LC. We aren't required to go looking for variant
forms that don't appear on the resource being cataloged, other than
perhaps the variants found on other resources cataloged in OCLC in the
course of searching for any BFM that is needed to report to LC.
Adam
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
Adam L. Schiff
Principal Cataloger
University of Washington Libraries
Box 352900
Seattle, WA 98195-2900
(206) 543-8409
(206) 685-8782 fax
[log in to unmask]
http://faculty.washington.edu/~aschiff
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
On Mon, 25 Jul 2011, Robert Maxwell wrote:
> A department's web page IS "an item [publication] issued by the body". In fact, I think it is an excellent source to discover "the name by which [the body] is commonly identified" (24.1A) as well as the name by which it wishes to be known. AACR2 (and RDA) doesn't distinguish between kinds of items issued by the body and certainly doesn't rank a web page issued by the body below a paper title page in something issued by the body. Obviously the form found on a departmental web page must be weighed against forms found in other "item[s] issued by the body" that the cataloger has access to but it is usually pretty definitive in my opinion.
>
> In answer to the original question, though, we shouldn't tamper with the name presented by inserting something like "Department of" if the department doesn't use it, especially if no source shows the form. But the basic question is what is the name by which the body is commonly identified, and that is a judgment call you must make, weighing all the evidence.
>
> Bob
>
> Robert L. Maxwell
> Head, Special Collections and Formats Catalog Dept.
> 6728 Harold B. Lee Library
> Brigham Young University
> Provo, UT 84602
> (801)422-5568
> ________________________________________
> From: Program for Cooperative Cataloging [[log in to unmask]] On Behalf Of Adam L. Schiff [[log in to unmask]]
> Sent: Monday, July 25, 2011 3:44 PM
> To: [log in to unmask]
> Subject: Re: sources to use for establishing certain academic departments
>
> Wouldn't you be establishing these from publications issued by the
> department? If so, that is the chief source you should be using to
> establish the name. We also secondarily may use web pages or university
> directories to establish the name, or especially, variants of the name
> found on the publication being cataloged.
>
> ^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
> Adam L. Schiff
> Principal Cataloger
> University of Washington Libraries
> Box 352900
> Seattle, WA 98195-2900
> (206) 543-8409
> (206) 685-8782 fax
> [log in to unmask]
> http://faculty.washington.edu/~aschiff
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
>
> On Mon, 25 Jul 2011, Ian Fairclough wrote:
>
>> Dear PCCLIST readers,
>>
>> Here at Mason we are wondering what form of name to use for establishing certain academic departments. We'd
>> appreciate your input concerning what sources to use,
>> and how much liberty can be taken with respect to inclusion of wording, such as "Department of", which is normally
>> considered to be part of the name but might not be present in some, most, or in some cases all sources.
>>
>> Nowadays, many departments have web pages lacking such wording. For example, our "Physics & Astronomy" department,
>> though listed in one page under Departments, just has " Physics and Astronomy". We are also concerned about that
>> ampersand.
>>
>> We are aware of instructions for the formulation of corporate headings, such as
>> AACR2 24.3C. Conventional name
>> 24.3C1. General rule
>> If a body is frequently identified by a conventional form of name in reference sources in its own language, use this
>> conventional name.
>>
>>
>> and
>> AACR2 24.13A.
>> Distinguish cases in which the subordinate body?s name includes the names of higher bodies from cases in which the
>> names of higher bodies appear only in association with the subordinate body's name.
>> Enter a subordinate or related body as a subheading of the name of the body to which it is subordinate or related if
>> its name belongs to one or more of the following types. Make it a direct or indirect subheading as instructed in
>> 24.14. Omit from the subheading the name or abbreviation of the name of the higher or related body in noun form
>> unless the omission would result in a heading that does not make sense.
>> Type 1
>> A name containing a term that by definition implies that the body is part of another (e.g., Department, Division,
>> Section, Branch).
>> British Broadcasting Corporation. Engineering Division
>> International Federation of Library Associations and Institutions. Section on Cataloguing
>> Stanford University. Department of Civil Engineering
>>
>> and the instructions for use of field 670 for recording data found in sources
>> DCM: Descriptive Cataloging Manual ? Z1. Name and Series Authority Records ? Variable Data
>> Fields ? 670 Source Data Found
>> Nevertheless, we are still conflicted. We do not wish to create a heading such as
>> George Mason University. Physics and Astronomy
>> Doing so seems to be poor judgment and undue adherence to instructions not designed for this situation. Our choice
>> would be, as no doubt many of you would agree:
>> George Mason University. Dept. of Physics & Astronomy
>>
>> For those of you interested, here are the pertinent web pages. The rest of this message (below my signature)
>> consists of comments by my colleague Friedgard Cowan.
>>
>> We'd appreciate any comments.
>>
>> Sincerely
>>
>> Ian Fairclough
>> George Mason University
>> [log in to unmask]
>> 703-993-2938 (office)
>> __________________________
>> 1) http://cos.gmu.edu/departments/physics-and-astronomy
>>
>> 2) http://www.physics.gmu.edu/
>>
>> The second link goes directly to the department with this name: Department of Physics & Astronomy.
>>
>> Initially, I thought that the first link would be preferable in establishing the heading because it includes the
>> hierarchy: George Mason University -- College of Science -- (Dept. of) Physics and Astronomy. Is it legitimate to
>> include "Dept. of" in the heading, when it is only implied - "Physics and Astronomy" is listed under "Departments" -
>> but the name "Department of Physics and Astronomy" is not found anywhere?
>>
>> For this reason I'm leaning towards using the form of the name with the ampersand as the heading.
>>
>>
>
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