To my knowledge, while we still have print copies of finding aids in our reading room, they're not updated as often as the EAD version. So we really consider our EAD to be the "record" copy of the finding aid. In the beginning, I think we were more diligent about printing out finding aids whenever we made significant revisions.
I don't know that we've ever suffered from "all workstations" full - our bigger problem are occasional server problems or if the public site goes down.
We do regular backups of the system and the content, so I am not so worried about losing the information permanently, unless the world loses electricity...
Jennie Levine Knies
Manager, Digital Stewardship
B0223 McKeldin Library
University of Maryland
College Park, MD 20742
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From: Encoded Archival Description List [[log in to unmask]] On Behalf Of Michele R Combs [[log in to unmask]]
Sent: Friday, February 10, 2012 4:13 PM
To: [log in to unmask]
Subject: No longer providing hard copy finding aids?
Hi all --
With the increasing migration of finding aids to electronic/online format, I wonder if any of you have experimented with removing hard copies of inventories from the reading room and no longer printing new or updated ones, but instead directing researchers to the online version.
I can see a number of advantages: it would save us a lot of paper, offer search capability in large finding aids, and ensure that researchers are always looking at the most up-to-date version. Obviously it has the potential to create new problems (e.g., what if all our workstations are full and one more researcher walks in -- how would they view the online finding aids?). But I wonder if we're approaching a time when this makes sense to begin doing.
Special Collections Research Center
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