Ian,
A belated response (my first attempt bounced back):
Your question has relevance beyond the archival community. We face this
concern more often than not when cataloging art works and individual
manuscripts.
Art works most of the time don't carry either titles or statements of
responsibility. This makes it very easy for us to divorce ourselves from
the "item in hand" and the transcription principles. We go straight to
respected and authoritative art reference sources and establish usage in
the discipline as opposed to usage as it appears on the item. A few
considerations:
- We follow a list of preferred secondary sources for each discipline
(manuscript illumination, master drawings, etc.). There may be different
sources based on geographic origin and time period.
- When we deal with obscure persons (artists, collectors, illuminators,
scribes, etc.) and we have access to unpublished information in
curatorial files, we cite local files, e.g. 670 $a NNPM files, Feb. 7,
2012 $b
- We always record signatures or other identifiers that appear on the
item in the descriptive part of the record. These can be supplied as
references in the NAF record, but they do not necessarily warrant the
100 form.
Example:
OCLC ARN 8976702
010 no2011143847
040 NNPM $b eng $c NNPM
100 1 Andreasi, Ippolito, $d 1548-1608
670 Grove Art online, Sept. 14, 2011 $b (Andreassi, Ippolito; b.
Mantua, 1548; d. Mantua, June 4-5, 1608; Italian painter and
draughtsman)
670 Allgem. Künstlerlexikon, bio-bibl. Index, 2000 $b (Andreasi,
Ippolito; b. Mantua, about 1458; d. Mantua, June 1608; painter,
architect, stage set designer)
The Morgan is part of the ArtNACO funnel, and we discussed this issue
numerous times with Sherman Clarke, our NACO coordinator. We have been
following the above outlined practices for many years without problems.
Maria Oldal
--
Maria Oldal
Head of Cataloging and Database Maintenance
The Morgan Library & Museum
225 Madison Avenue
New York, NY 10016-3403
TEL: 212-590-0382
FAX: 212-768-5680
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Visit CORSAIR, the Museum's comprehensive collections catalog,
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http://corsair.themorgan.org
>>> Ian Fairclough <[log in to unmask]> 2/7/2012 7:15 AM >>>
Dear PCCLIST readers,
When creating name authority records for individuals and bodies
represented in archival collections, do the principles differ from those
for published materials? Of specific concern is recording data found.
Please discuss this question! Thanks - Ian
Ian Fairclough - George Mason University - [log in to unmask]
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