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PCCLIST  June 2012

PCCLIST June 2012

Subject:

Re: When the intervening element in the hierarchy of a corporate body changes its name

From:

"Layne, Sara" <[log in to unmask]>

Reply-To:

Program for Cooperative Cataloging <[log in to unmask]>

Date:

Fri, 15 Jun 2012 01:12:56 +0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (1 lines)

I agree with Kevin, but there is one additional instance in which a new record will be needed: if the name of an intervening body in a hierarchy changes, and as a result of that change a *different* body within the hierarchy becomes the lowest element in the hierarchy that is entered under its own name, then a new record will need to be created. 

For example:

110 $a Parent body. $b Committee on blah-blah
410 $a Parent body. $b Subdivision of parent body with old name that INCLUDES a Type 1 or 2 term. $b Committee on blah-blah
510 $a Subdivision of parent body with new name that LACKS a Type 1 or 2 term. $b Committee on blah-blah $b

110 $a Subdivision of parent body with new name that LACKS a Type 1 or 2 term. $b Committee on blah-blah 
510 $a Parent body. $b Committee on blah-blah $a

The classic example is the Cataloging and Classification Section; when RTSD changed its name to ALCTS, a new record was needed for the name of the section, even though the actual administrative hierarchy had not changed.

n  82032995
110 2_ American Library Association. ǂb Cataloging and Classification Section
410 2_ American Library Association. ǂb Resources and Technical Services Division. ǂb Cataloging and Classification Section
510 2_ Association for Library Collections & Technical Services. ǂb Cataloging and Classification Section ǂw b

n  95000007
110 2_ Association for Library Collections & Technical Services. ǂb Cataloging and Classification Section
410 2_ American Library Association. ǂb Cataloging and Classification Section ǂw a

Note that the Association for Library Collections & Technical Services still considers itself a division of the American Library Association, although the word "Division" no longer appears in its name:

"The Association for Library Collections & Technical Services (ALCTS) has been a division of the American Library Association since 1957, when the Resources and Technical Services Division (RTSD) was formed from the merger of several ALA units with common interests. In 1989, the membership of RTSD voted to change the name of the division to ALCTS." --from "The History of ALCTS" at: http://www.ala.org/alcts/about/misshist/history

Sara Shatford Layne
Principal Cataloger
UCLA Library Cataloging & Metadata Center

-----Original Message-----
From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Kevin M Randall
Sent: Thursday, June 14, 2012 3:17 PM
To: [log in to unmask]
Subject: Re: [PCCLIST] When the intervening element in the hierarchy of a corporate body changes its name

If "Committee on blah-blah" does not need to have the name of the intervening body *in the heading*, then a change in name of the intervening body requires only an additional reference.  There is no change in heading for the committee.  The "before" record will have:

	110 $a Parent body. $b Committee on blah-blah
	410 $a Parent body. $b Subdivision of parent body. $b Committee on blah-blah

The "after" record will have:

	110 $a Parent body. $b Committee on blah-blah
	410 $a Parent body. $b Subdivision of parent body. $b Committee on blah-blah
	410 $a Parent body. $b Subdivision of parent body after it's changed its name. $b Committee on blah-blah

But, if "Committee on blah-blah" needs to be established under the intervening body because another sub-body of the parent has used, or is likely to have used, the same committee name, the "before" record will have:

	110 $a Parent body. $b Subdivision of parent body. $b Committee on blah-blah

After the intervening body has changed its name, a new record must be created, and the "after" records will have:

	110 $a Parent body. $b Subdivision of parent body. $b Committee on blah-blah
	510 $a Parent body. $b Subdivision of parent body after it's changed its name. $b Committee on blah-blah $w b

	110 $a Parent body. $b Subdivision of parent body after it's changed its name. $b Committee on blah-blah
	510 $a Parent body. $b Subdivision of parent body. $b Committee on blah-blah $w a

Hope this helps.

Kevin M. Randall
Principal Serials Cataloger
Bibliographic Services Dept.
Northwestern University Library
1970 Campus Drive
Evanston, IL  60208-2300
email: [log in to unmask]
phone: (847) 491-2939
fax:   (847) 491-4345

> -----Original Message-----
> From: Program for Cooperative Cataloging
> [mailto:[log in to unmask]] On Behalf Of Ian Fairclough
> Sent: Thursday, June 14, 2012 3:05 PM
> To: [log in to unmask]
> Subject: [PCCLIST] When the intervening element in the hierarchy of a
> corporate body changes its name
> 
> PCCLIST readers:
> 
> A question has arisen concerning bodies that are entered subordinately
> and indirectly according to 24.14A.
> 
> 
> Enter a body belonging to one or more of the types listed in 24.13 as a
> subheading of the lowest element in the hierarchy that is entered under
> its own name. Omit intervening elements in the hierarchy unless the
> name of the subordinate or related body has been, or is likely to be, used
> by another body entered under the name of the same higher or related
> body. In that case, interpose the name of the lowest element in the
> hierarchy that will distinguish between the bodies.
> 
> The question is: What does one do when the *intervening* element in the
> hierarchy changes its name?
> 
> My first answer is:  Retain the heading "as is", and insure that references
> are made in that NAR from both forms of the intervening element's name.
> Thus:
> 
> 110  Parent body.  ǂb Committee on blah-blah
> 410  Parent body.  ǂb Subdivision of parent body. ǂbCommittee on blah-
> blah
> 410  Parent body.  ǂb Subdivision of parent body after it's changed its
> name. ǂb Committee on blah-blah
> 
> However, I have not found either instructions or examples to that effect.
> And I wonder instead whether you should do instead create two NARs per
> 24.4C6 thus:
> 
> 110  Parent body.  ǂb Committee on blah-blah (range of dates)
> 410  Parent body.  ǂb Subdivision of parent body. ǂbCommittee on blah-
> blah
> 
> 110  Parent body.  ǂb Committee on blah-blah (later range of dates)
> 410  Parent body.  ǂb Subdivision of parent body after it's changed its
> name. ǂb Committee on blah-blah
> 
> Of course, this is being optimistic that you have the range of dates handy.
> Particularly when working retrospectively with materials from half a
> century ago.  It seems like a weak and unnecessary solution compared
> with the first.  But perhaps the second has good reason.
> 
> I have looked without success for examples.  If anyone knows of any,
> please advise.  The closest I came to it, the NAR I've included below, is not
> an exact analogy because it has the two forms, not both as 410s, but as a
> 110/410 - and is weak as an example by being taken from just one 670
> field, and CIP at that.
> 
> 
> Sincerely - Ian
> 
> 
> Ian Fairclough - George Mason University - [log in to unmask]
> 
> 010  n  85072880
> 040  DLC ǂb eng ǂc DLC ǂd OCoLC
> 1102 American Library Association. ǂb Reference and Adult Services
> Division. ǂb Multilingual Materials Subcommittee
> 4102 American Library Association. ǂb Adult Library Materials Committee.
> ǂb Multilingual Materials Subcommittee
> 670  Directory of foreign-language collections ... 1985: ǂb CIP t.p.
> (Multilingual Materials Subcommittee, Reference and Adult Services
> Division, American Library Association) CIP pref. (Multilingual Materials
> Subcommittee of the Adult Library Materials Committee, Reference and
> Adult Services Division)

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