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VRACORE  January 2013

VRACORE January 2013

Subject:

Re: Designing a VRA Core record template

From:

Susan Jane Williams <[log in to unmask]>

Reply-To:

VRA Core Community and Standard List <[log in to unmask]>

Date:

Thu, 17 Jan 2013 17:00:46 -0500

Content-Type:

text/plain

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text/plain (75 lines)

HI Anne-Marie,
I can share how I have done tables and relationships in a more
conventional database (I use Filemaker Pro). You are welcome to have
my database for free, I give it out freely, so we can chat off-list
about that--my email is [log in to unmask]   (You would have
to have a copy of FMP installed on a computer to view/use it, but you
can probably dig that up for free or use a trial version). My database
has 2 xslt that work with it, one that exports flattened Core 4 (Excel
is still the lingua franca for a lot of folks) and another that
exports Core 4 validating xml. Having the database would give you the
ER diagram, and you could see how the data entry interface works. I do
use part/whole relationships in my work records, and the related work
record exports with my xml export.

In my experience, collection records have yet to take off with
folks--it is a bit chicken and egg, since no delivery systems have
really been developed that use them. As far as I know, Luna and
CONTENTdm do have "compound" records that allow for part/whole
relationships for items in a set, or pages in a book, but that is not
the same as the collection record. I do have the ability to create
collection records, and I can send you an xml sample of one I did for
that historic lantern slide set, but as a practical manner there is no
utility for actual linking yet, either in sharing records or in
delivery systems. (I would love to hear if anyone is using them, or if
any tool can use them at this point in time). I work (among others)
for Archivision (an architectural image vendor) and so I have exported
and manipulated that data for a lot of clients using different
delivery products. As a practical matter, I have coded certain records
as works for now but used "collection" in the title (i.e. "Door
Hardware Collection"), so I can find those at a later date and convert
them to actual collection records when anyone has a use for them. In
terms of a collection ("Western Americana Collection") that might be
internal to a museum, like a department, that can be put in "location
note" or in a local field. A donor credit line ("Gift of Paul Mellon")
may also be put in "location note."
Cheers
Susan


On Thu, Jan 17, 2013 at 12:27 PM, Anne-Marie Viola <[log in to unmask]> wrote:
> The Image Collections and Fieldwork Archives is designing a VRA Core record template plugin to
> work with our new open-source CMS and we are looking for guidance on how others have
> implemented VRA Core in the design of their data entry.
>
> Firstly, can anyone share a link or a file which illustrates how you are capturing data for VRA Core-
> compliant image cataloging? We are most interested in how you have designed more complex
> elements such as References.
>
> Secondly, can anyone share their code for, or otherwise explain how you create relationships
> between your records? Our database admin who is writing the PHP for our template is looking for
> sample scripts on how to relate the various data elements for the Related Materials element.
>
> Lastly, we are interested in hearing from any other implementations about how they are using and
> relating record types (collections, works and images) for historical photo collections of architectural
> monuments? Are you cataloging works in whole and relating them to their component parts? At what
> point in the hierarchy do you introduce collection? Have read CCO but am left wanting more
> examples.
>
> Thank you in advance for your help,
>
> Anne-Marie H. Viola
> Metadata & Cataloguing Specialist,
> Image Collections and Fieldwork Archives (ICFA)
> Dumbarton Oaks Research Library and Collection
> 1703 32nd Street, NW Washington, DC 20007
> http://www.doaks.org/library-archives/icfa



-- 
Susan Jane Williams
Independent Cataloging and Consulting Services
[log in to unmask]
Phone: 812-272-1896

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