Just to clarify, we always hire a professional company, and never use the hotel personnel (not to imply that hotel AV companies aren't competent, but they are required to tack on excessive service charges). Of course we do all we can to vet the company in advance. Sometimes, as in Rochester, the available pool is very small and even companies with excellent references can disappoint. The bids from larger professional companies are typically twice the amount of our budget (are you willing to pay $75 more for registration?). So, as with all things concerning the management of a smallish conference, it's a bit of a balancing act. We are taking steps to prevent the problems that occurred in Rochester.
Finally, some issues could be circumvented if we had a larger pool of volunteers within ARSC. Typically there is a flurry of interest on the list when something goes wrong, assistance is offered, but then it's difficult to get people to follow through. Intentions are good, but we all have other jobs - I understand this.
ARSC is run by volunteers - and we need more!
From: Association for Recorded Sound Discussion List [mailto:[log in to unmask]] On Behalf Of Doug Pomeroy
Sent: Sunday, February 24, 2013 10:59 AM
To: [log in to unmask]
Subject: Re: Tip for ARSC Conference presenters -- reinforcing previous lessons
Before the conference in Los Angeles, Tim Brooks circulated an excellent advisory for presenters concerning a/v matters. He urged us all to check the playback of our CDs and visuals with the operator of the equipment the night before the scheduled presentation. I met the person running the equipment on the night before my talk, we checked the playback level and I gave her my CD and a clear listing of the track numbers. Despite this, there were problems finding the CD, with the playback level, and with track selection.
I am told the hotel supplies these a/v people, and sometimes they are good and often not. But I would vote for spending whatever is necessary to hire a profesional company.
Mike Biel wrote:
> FINALLY we got the exec board to put some money out to hire pros, but
> even those were not always good.
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