Dear PCC Colleagues,
This was discussed a little bit last month on RDA-L under the subject
line "Technical report dates and publication," and the discussion
settled the question of what happened to the "dates of release or
transmittal" concept from LCRI 2.7B9 (they are now within the scope of
"date of publication"), but other than what Mac Elrod's shop will be
doing (they'll be including a month only when there is more than one
edition of the same title in a given calendar year), I didn't hear what
any libraries will be doing when they encounter more than a year in the
publication statement on an item, and I'm wondering about that.
The text of 18.104.22.168 (and the "May 2000" example there) seem to suggest
that the date should be transcribed as found (with the month or full
date included), so I've been expecting to see RDA records with more than
just a year in 264 $c, but I've yet to see any. So I'm starting to
think that LC catalogers and others creating RDA records for the things
that we receive cataloging copy for have made the decision that "date of
publication" means "year of publication," and are therefore only
transcribing the year only when more than the year appears. Can anyone
confirm that that is what is indeed happening?
I don't think this is only an issue with what we used to call "dates of
release or transmittal" ... I don't think it's uncommon in trade
publications to find a statement like "Published March 2012" (usually on
t.p. verso; usually on its own line with white space above and below it)
as the only indication of when an item was published. In AACR2, I would
have transcribed that as 2012 with no brackets (it being formally
presented in a prominent place on a prescribed source); in RDA, I feel
that the instruction is to transcribe March 2012 in 264 $c, but I'm
starting to wonder why I've never seen it yet in an RDA record. (I
don't recall it being covered in any training materials I've seen,
either, but I could be misremembering).
I've also been wondering what to do if the only date of publication on a
piece is "04/22/08." If I were following the principle of
representation, I would want to transcribe that as found (in 264 $c).
If I were following the principles of differentiation, sufficiency,
accuracy, or uniformity, I would want to give it in a quoted note (in
case a cataloger in another country got the same item and didn't know
that in U.S. practice, the year usually comes after the second slash)
and record  in 264 $c.
Any help or guidance would be greatly appreciated.
Michael A. Chopey
Head, Cataloging Dept.
University of Hawaii at Manoa Libraries
Honolulu, HI 96822
phone (808) 956-2753
fax (808) 956-5968