John, thanks for the tip. I never pay attention that CatL is an option for the list settings. It's working. :)

-----Original Message-----
From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of John Hostage
Sent: Friday, August 30, 2013 2:58 PM
To: [log in to unmask]
Subject: Re: [PCCLIST] how to handle duplicate records in OCLC system

When you have a search result on the screen with truncated records (6-100 records), right click someplace on the screen and choose "List settings".  (Unlike some other programs, this doesn't work if you click in the column headings.)  In the Column Settings box, click the box for "L" for Library to see an indication for certain national programs (e.g., D=DLC or PCC records) and "CatL" to see the language of cataloging.  You might have to adjust the width of columns by clicking and dragging the divider between headings in order to see all the columns.  You can sort the results in a display by clicking on a column heading.  There doesn't seem to be an option for record format.

------------------------------------------
John Hostage
Senior Continuing Resources Cataloger // Harvard Library--Information and Technical Services // Langdell Hall 194 // Cambridge, MA 02138 [log in to unmask] 
+(1)(617) 495-3974 (voice)
+(1)(617) 496-4409 (fax)


> -----Original Message-----
> From: Program for Cooperative Cataloging
> [mailto:[log in to unmask]] On Behalf Of Yan Liao
> Sent: Friday, August 30, 2013 14:15
> To: [log in to unmask]
> Subject: Re: [PCCLIST] how to handle duplicate records in OCLC system
> 
> Marge and John, thanks for the help.
> 
> John, many times  the first created records are badly cataloged and with least
> holding libraries (such as the case I gave in the email) so that more
> copy/paste work needs to be done to them.  But you are right that
> theoretically they are the initial input and need to be updated to fully
> cataloged records based on the OCLC principles.
> 
> Marge, you are right that search can set up more limits/parameters in the
> search. But browse sometimes is more convenient. I wish the OCLC can add
> more options on the display list setup, such as language of cataloging agency
> and format types.
> 
> -----Original Message-----
> From: Program for Cooperative Cataloging
> [mailto:[log in to unmask]] On Behalf Of Marjory Oliker
> Sent: Friday, August 30, 2013 1:45 PM
> To: [log in to unmask]
> Subject: Re: [PCCLIST] how to handle duplicate records in OCLC system
> 
> On Fri, 30 Aug 2013, Yan Liao wrote:
> 
> >Is there any quick way to customize the OCLC list setting to show the
> >record language type and format type? (Seems they are not options right
> >now. )
> 
> Use Search instead of Browse in OCLC Connexion Client or Brower. Search
> has the options 'Apply language of cataloging agency' and 'Format'. There are
> additional options to further limit results. You can also combine searches (e.g.
> name and title, name, title and publisher, etc.) if a title search retrieves too
> many results.
> 
> if you have an ISBN try searching by ISBN instead of title browse. You can use
> Apply language of cataloging agency, Format, and other options to further
> narrow your results.
> 
> The OCLC website has documentation on searching, online tutorials, and
> listservs for OCLC users. OCLC-CAT is a great listserv to use to post questions
> about OCLC. You can sign up for OCLC listservs on their website.
> 
> Marge Oliker
> 
> 
> **********************************************************
> Marjory Oliker
> Assistant Head, Technical Services
> Chicago Public Library
> 400 S. State St. 3S-12
> Chicago, IL 60605
> (312) 747-9700
> [log in to unmask]
> chicagopubliclibrary.org
> Read! Learn! Discover!
> **********************************************************
> 
> 
> 
> -----Original Message-----
> From: Program for Cooperative Cataloging
> [mailto:[log in to unmask]] On Behalf Of john g marr
> Sent: Friday, August 30, 2013 12:10 PM
> To: [log in to unmask]
> Subject: Re: [PCCLIST] how to handle duplicate records in OCLC system
> 
> On Fri, 30 Aug 2013, Yan Liao wrote:
> 
> > We have been noticed that recently ... there are more and more
> > duplicate records in OCLC database.
> 
>   It's time to consider restructuring OCLC to "shadow" all the format variants
> behind single "master" records representing the intellectual content being
> cataloged.
> 
> > what should be the standard to choose the preferred one?
> 
>   If we are to assume that all the duplicates will eventually be merged, what
> you do locally hardly matters.
> 
>   Since I can edit the OCLC master records themselves, I chose the 1st record
> input (or lowest OCLC # in the case of records input on the same day). I then
> "copy-and-past" from the other records as needed to make that 1st master
> record the most complete and the others recognizable as duplicates to
> OCLC's matching software.
> 
> Cheers!
> 
>   John G. Marr
>   Cataloger
>   CDS, UL
>   Univ. of New Mexico
>   Albuquerque, NM 87131
>   [log in to unmask]
>   [log in to unmask]
> 
> Opinions belong exclusively to the individuals expressing them, but sharing is
> permitted.