As Richard said, it's not required to establish the institution recorded in 373.  However, RDA DOES require you to give it in its preferred form of name - that would be the form used to establish it minus any cataloger additions.  So it's not simply ok to transcribe it from the resource.  For example if the resource said "Department of Cataloging, University of Blahdyblah", it would need to be recorded in 373 as "University of Blahdyblah. Department of Cataloging" even if it's not established in the NAF.  The only difference would be that if you were setting it up in the NAF and a qualifier were needed to differentiate it from others, you wouldn't include the qualifier since that's not part of its preferred name.

Adam Schiff
University of Washington
Cataloging & Metadata Services

On Tue, 27 May 2014, Moore, Richard wrote:

> Date: Tue, 27 May 2014 06:36:09 +0000
> From: "Moore, Richard" <[log in to unmask]>
> Reply-To: Program for Cooperative Cataloging <[log in to unmask]>
> To: [log in to unmask]
> Subject: Re: BL Guide to RDA Name Authority Records on BL website
> 
> John
>
> Sorry for the delay in replying; I’ve been enjoying a long Bank Holiday weekend.
>
> NACO practice (DCM:Z1) is to Prefer a controlled vocabulary, such as the LC/NACO Authority File. I don’t know whether NACO participants are using any other controlled vocabulary for names, but I’d suspect not.
>
> It’s not required to establish a name in LC/NAF in order to use it in 373 (though it might be a good idea if it were).
>
> 373 $2 requires one of the 17 codes from Name and Title Authority Source Codes<http://www.loc.gov/standards/sourcelist/name-title.html>. So you wouldn’t use it if the only source for the name is the transcribed information in 670.
>
> Regards
> Richard
> _________________________
> Richard Moore
> Authority Control Team Manager
> The British Library
>
> Tel.: +44 (0)1937 546806
> E-mail: [log in to unmask]<mailto:[log in to unmask]>
>
>
>
> From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of John Gordon Marr
> Sent: 21 May 2014 21:32
> To: [log in to unmask]
> Subject: Re: [PCCLIST] BL Guide to RDA Name Authority Records on BL website
>
> I think that makes it perfectly clear (to quote Monty Python) that subjectively “preferring” a form of name is permissible, both for the cataloger and as to whether the preference is that of the corporate body or the authority file. Also, I don’t recall being required to “establish” a 373-field name that is not yet in the NAF, so the form of such a name does not HAVE TO be taken from the NAF and may not even appear in another “controlled vocabulary” list. What is important is what one puts in the $2 [source] and whether a $2 is required if the ONLY source of the name is the transcribed info. In 670s.
>
> John G. Marr
> DACS
> Zimmerman Library
> University of New Mexico
> Albuquerque, NM 87010
> [log in to unmask]<mailto:[log in to unmask]>
> [log in to unmask]<mailto:[log in to unmask]>
>
>
>
> From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Mark K. Ehlert
> Sent: Wednesday, May 21, 2014 1:53 PM
> To: [log in to unmask]<mailto:[log in to unmask]>
> Subject: Re: [PCCLIST] BL Guide to RDA Name Authority Records on BL website
>
>
> ​Another difference between RDA and NACO practice mentioned in passing the BL documentation applies to the 373 field (Associated Group)​.  RDA 9.13.1.3 tells us to give "the preferred name for the group (see 11.2.2)"; RDA 11.5, "the preferred name for the institution (see 11.2.2)."  In both instances, NACO practice is to "prefer a controlled vocabulary, such as the LC/NACO Authority File."  Using the NAF can result in posting the *full* authorized access point in the 373, not just the preferred name.
>
>
> --
> Mark K. Ehlert                 Minitex
> Coordinator                    University of Minnesota
> Digitization, Cataloging &     15 Andersen Library
>  Metadata Education (DCME)    222 21st Avenue South
> Phone: 612-624-0805            Minneapolis, MN 55455-0439
> <http://www.minitex.umn.edu/>
>
>
> ******************************************************************************************************************
> Experience the British Library online at www.bl.uk<http://www.bl.uk/>
> The British Library’s latest Annual Report and Accounts : www.bl.uk/aboutus/annrep/index.html<http://www.bl.uk/aboutus/annrep/index.html>
> Help the British Library conserve the world's knowledge. Adopt a Book. www.bl.uk/adoptabook<http://www.bl.uk/adoptabook>
> The Library's St Pancras site is WiFi - enabled
> *****************************************************************************************************************
> The information contained in this e-mail is confidential and may be legally privileged. It is intended for the addressee(s) only. If you are not the intended recipient, please delete this e-mail and notify the [log in to unmask]<mailto:[log in to unmask]> : The contents of this e-mail must not be disclosed or copied without the sender's consent.
> The statements and opinions expressed in this message are those of the author and do not necessarily reflect those of the British Library. The British Library does not take any responsibility for the views of the author.
> *****************************************************************************************************************
> Think before you print
>

^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
Adam L. Schiff
Principal Cataloger
University of Washington Libraries
Box 352900
Seattle, WA 98195-2900
(206) 543-8409
(206) 685-8782 fax
[log in to unmask]
http://faculty.washington.edu/~aschiff
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~