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PCCLIST  September 2015

PCCLIST September 2015

Subject:

Re: Instructions for variant access points

From:

Robert Maxwell <[log in to unmask]>

Reply-To:

Program for Cooperative Cataloging <[log in to unmask]>

Date:

Tue, 8 Sep 2015 20:37:06 +0000

Content-Type:

text/plain

Parts/Attachments:

Parts/Attachments

text/plain (1 lines)

Just to point out, adding this information to 4XX fields is not "boxing ourselves in". Forms of 4XX are easily changed and often are. It is the form in 1XX that we are reluctant to change in most cases. I personally think it is quite useful to have 4XXs with profession or other information included, especially for common names. If later on this 4XX conflicts with a needed 1XX for a person for whom there is no other way of differentiating, then the 4XX on the existing record can either be changed or removed. Meanwhile it can be useful.

Bob

Robert L. Maxwell
Ancient Languages and Special Collections Librarian
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568 

"We should set an example for all the world, rather than confine ourselves to the course which has been heretofore pursued"--Eliza R. Snow, 1842.

-----Original Message-----
From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Diana M. Brooking
Sent: Tuesday, September 08, 2015 1:55 PM
To: [log in to unmask]
Subject: Re: Instructions for variant access points

I agree. Certainly when I am doing authority work, I have to open each record to see who they really are.

I think this all points out how having a *text string* function as the unique identifier is less than ideal.  Under that system though, having a 4xx for Smith, Richard, Economist or Smith, Richard, Professor, would make it impossible to create a 1xx for some different Smith, Richard with Professor or Economist as additional elements. (And there is a different one at Cambridge...) Again, in those cases where you didn't have a more unique qualifier to use, we quickly end up boxing ourselves in.




Diana Brooking
Catalog/Germanics Librarian
University of Washington Libraries
Box 352900
Seattle WA 98195
206-685-0389
[log in to unmask]

-----Original Message-----
From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Dickerson, Eugene H
Sent: Tuesday, September 08, 2015 12:34 PM
To: [log in to unmask]
Subject: Re: Instructions for variant access points

Thanks for adding this additional comment.

Although there is a long history in cataloging practice of using birth and/or death dates to differentiate one identity from another (this device may work OK for the cataloger, and even that is debatable), but I'm not sure how helpful the dates are to the average person who encounters a name in a library catalog.  For example, I'm looking in the NACO file for a Richard Smith who is Professor of Health System Economics at the London School of Hygiene and Tropical Medicine.  (You can just image how many entries there are for Smith, Richard and all the various forms of that name.)   At this stage, I don’t yet have any other information about this person, so all those dates aren't helpful to me in my search.  In some ways, the occupational qualifier would be much more useful for the average user.  While I'm not suggesting that we abandon using birth and/or death dates as qualifying data to an authorized access point, I think that we may be overestimating how useful that data are in distinguishing one identity from others in a database.  A citation consisting of a name and a title plus other information is probably helpful for a user in identifying whether the person in question wrote on a field of the user's interest, but just a personal name and date(s) out of context is probably not as useful in the FRBR tasks of find, identify, and select, as we might hope.  Although there is a policy statement urging us to add dates to the authorized access point when readily available, I'm not convinced that there is always a great return on the investment in doing this.  Recording the dates in the authority record is useful when they are readily available as one means of identification, but I'm not sure that they always need to be included in an authorized access point.  It's not likely that a lot of users are going to know birth and/or death dates associated with an identify unless the name being searched or retrieved is associated with a well-known person, especially for really common names.

Gene

Eugene Dickerson
Team Leader for Cataloging
Ralph J. Bunche Library
U.S. Department of State
Washington, DC
[log in to unmask]
(202) 647-2191 (voice)

No part of any article sent to you by the Bunche Library can be reproduced, distributed, or transmitted without prior written permission of the publisher. The exception are brief quotations.  For a synopsis click here: http://diplopedia.state.gov/index.php?title=Copyright:_Synopsis_of_Important_Facts (Link not valid outside the Department of State.)

 

-----Original Message-----
From: Program for Cooperative Cataloging [mailto:[log in to unmask]] On Behalf Of Diana M. Brooking
Sent: Tuesday, September 08, 2015 1:19 PM
To: [log in to unmask]
Subject: [PCCLIST] FW: Instructions for variant access points



Yes, now that undifferentiated name headings are not possible, it is hard to find a qualifier sometimes to differentiate common names. That's why I worry about a proliferation of *different* qualifiers used in 4XXs-- I agree that then would make them unavailable for other 1XXs, wouldn't it? 

And if all the possible occupations or whatever other possible qualifiers are present in 3XX fields in the authority record, and assuming some day those will be visible to users in some form (otherwise why are we creating all this data), that makes adding 4XXs with variant qualifiers seem really unnecessary.


Diana Brooking
Catalog/Germanics Librarian
University of Washington Libraries
Box 352900
Seattle WA 98195
206-685-0389
[log in to unmask]

-----Original Message-----
From: Program for Cooperative Cataloging [http://redirect.state.sbu/?url=mailto:[log in to unmask]] On Behalf Of Benjamin A Abrahamse
Sent: Friday, August 28, 2015 11:38 AM
To: [log in to unmask]
Subject: Re: Instructions for variant access points

Gene, 

 

I kind of agree with you in principle, but there are times when qualifying by occupation is the only way to make an access point unique.  Especially now that undifferentiated name headings have been deprecated.

 

That said, adding cross references just to accomodate mulitple occupations strikes me as curious. I should think it would be better practice either to try and find a more generic occupational term, or to figure out which of a person's various roles is most "identifiable".

 

Still, NACO seems to have decided that all "variant names" are acceptable if an individual  cataloger deems them so.

 

--Ben

 

Benjamin Abrahamse

Cataloging Coordinator

Acquisitions and Discovery Enhancement

MIT Libraries

617-253-7137

 

From: Program for Cooperative Cataloging [http://redirect.state.sbu/?url=mailto:[log in to unmask]] On Behalf Of Gene Fieg
Sent: Friday, August 28, 2015 2:11 PM
To: [log in to unmask]
Subject: Re: [PCCLIST] Instructions for variant access points

 

I may be in a distinct minority here, but I should declare my views before I make any suggestions.  I do not like using $c (function) as part of the name, especially in establishing a person in the NAF.

The name of the person is the name of the person without the qualification of function.  For instance, Clint Eastwood; that is his name no matter what his function is.  He may be any one of the following: Eastwood, Clint (Actor); Eastwood, Clint (Director); Eastwood, Clint (Producer); Eastwood, Clint (Mayor).

 

His name as in NAF should be what it is now: Eastwood, Clint, ǂd 1930-

If a cataloger, wishes to add $c [function], that his/her business for the local library, but it should not be part of AAP.  Function should not be part of it in the NAF.  (As a background to this, we had some confusion in my field of cataloging of distinguishing between Biblical character, Biblical figure, and Biblical leader, etc when such descriptions followed a biblical name.

 

Such functions may, and I emphasize "may" here, be useful with given names, but not with surname, forename formulations.

 

Gene Fieg

Aug. 28, 2015

 

 

On Thu, Aug 27, 2015 at 7:16 PM, Adam L. Schiff <[log in to unmask] <http://redirect.state.sbu/?url=mailto:[log in to unmask]> > wrote:

A question recently came to me inquiring about an authority that we had created which had some possibly dubiously valid variant access points: 

 

100 1 Francis, Matthew ǂc (Dramatist)

370  ǂc England ǂc Great Britain ǂf Greenwich (London, England) ǂ2 naf

372  Drama ǂa Stage adaptations ǂa Theater--Production and direction ǂa Acting ǂ2 lcsh

373  Greenwich Theatre ǂ2 naf

374  Dramatists ǂa Theatrical producers and directors ǂa Television producers and directors ǂa Actors ǂ2 lcsh

375  male

377  eng

400 1 Matthews, Francis ǂw nne

400 1 Francis, Matthew ǂc (Director)

400 1 Francis, Matthew ǂc (Producer)

400 1 Francis, Matthew ǂc (Actor)

400 1 Matthews, Francis ǂc (Producer)

667  Formerly on undifferentiated name record: no2003109605

670  New tricks. Season three [VR], c2010: ǂb container (Francis Matthews; producer)

670  Francis, Matthew (Dramatist). Jane Austen's Northanger Abbey, 1997: ǂb title page (adapted for the stage by Matthew Francis) unnumbered page after title page (First presented at Greenwich Theatre on 4th July 1996; directed by Matthew Francis) production notes (our production at Greenwich)

670  Epic stories on stage website, June 24, 2015: ǂb about (From 1990 to 1998, Matthew Francis was Artistic Director of the Greenwich Theatre. His work there included his own adaptations of Tale of Two Cities, David Copperfield, The Prisoner of Zenda, Northanger Abbey and Huckleberry Finn; has worked extensively in repertory theatres across the UK; he was Associate Director at the Chichester Festival Theatre; his credits as television producer include the BBC success Office Gossip and Gimme Gimme Gimme (the UK inspiration for Will & Grace). After working on the second series of the successful comedy My Dad's The Prime Minister, Matthew produced the third series of the BBC's most successful drama New Tricks; began his career as an actor - when, between theatre and TV appearances, he spent three happy months as front man for the Swedish pop group ABBA) ǂu http://redirect.state.sbu/?url=http://www.epicstoriesonstage.com/about/about.htm

670  IMDb, June 24, 2015 ǂb (Matthew Francis (I). Matthew Francis is a producer and actor, known for My Dad's the Prime Minister (2003), Gimme Gimme Gimme (1999) and Office Gossip (2001); and: Francis Matthews (II), producer) ǂu http://redirect.state.sbu/?url=http://www.imdb.com/name/nm0290250/ <http://redirect.state.sbu/?url=http://www.imdb.com/name/nm0290250/>  ǂu http://redirect.state.sbu/?url=http://www.imdb.com/name/nm2699755/ <http://redirect.state.sbu/?url=http://www.imdb.com/name/nm2699755/> 

670  Lipman, Maureen. I must collect myself, 2010, via Google books, June 24, 2015: ǂb (Matthew Francis, former director and administrator of the Greenwich Theatre, also known to me as Francis Matthews)

670  Jane Austen's Northanger Abbey, 1997: ǂb title page (adapted for the stage by Matthew Francis)

 

The question of course dealt with the 400s in the record that began with Francis, Matthew, which is the preferred form of the person’s name and is also found in the 100 field.

 

Indeed, RDA 9.19.2.1 does say “When constructing a variant access point to represent a person, use a variant name for the person (see 9.2.3 <http://redirect.state.sbu/?url=http://access.rdatoolkit.org/document.php?id=rdachp9&target=rda9-3021#rda9-3021> ) as the basis for the access point.”  It also goes on to say that you may “Make additions to the name, if considered important for identification.”   There is nothing in the current RDA chapter 9 instructions that would seem to allow using the preferred name of a person as the basis of a variant access point.  And yet, these can fairly easily be found in RDA-coded NARs created by both LC and other PCC catalogers.  Examples that I found quite quickly by some judicious searching in the NAF through OCLC:

 

100 1 Cabral, Amílcar, ǂd 1924-1973

400 1 Cabral, Amílcar, ǂd 1921-1973 ǂw nne

 

100 1 Sáenz, Jorge ǂc (Author)

400 1 Sáenz, Jorge ǂc (Security specialist)

 

100 1 Franklin, Michael, ǂd 1972-

400 1 Franklin, Michael ǂc (Medical editor)

 

100 1 Bernard, James ǂq (James T.), ǂd 1977-

400 1 Bernard, James ǂc (Author at PowerKids Press)

 

100 1 David, Michel ǂc (Film producer and actor)

400 1 David, Michel ǂc (Actor)

 

100 1 Pereira, Augusto ǂc (Film producer)

400 1 Pereira, Augusto ǂc (Actor)

 

100 1 Singer, David ǂc (Film producer)

400 1 Singer, David ǂc (Actor)

 

100 1 Carboni, Bruno ǂc (Film editor)

400 1 Carboni, Bruno ǂc (Film director)

 

If you look at instructions under works and expressions, RDA does allow us to use a preferred title as the basis for a variant access point.  6.27.4.1 says “Construct additional variant access points if considered important for access” as does 6.27.4.3.  At 6.27.4.1 we have some examples that use the preferred title as the basis for a variant access point rather than a variant title:

 

Jeanne-Claude, 1935– . Wrapped Reichstag 

Authorized access point for the work: Christo, 1935– . Wrapped Reichstag. A work of art created jointly by Christo and Jeanne-Claude. Variant access point considered important for subject access

 

Management series (Chicago, Ill.) 

Authorized access point for the work: Management series (Ann Arbor, Mich.). Place of publication of series changed from Ann Arbor to Chicago

 

And 6.27.4.5 says that you can construct a variant access point for an expression by adding a variant of an addition used in constructing the authorized access point representing the expression.  Example from the NAF:

 

046      ǂk 1992

130 _0 Blade runner (Motion picture : ǂs Director's cut)

381      Director's cut $a 1992 version

430 _0 Blade runner (Motion picture : ǂs 1992 version)

430 _0 Blade runner (Motion picture). ǂf 1992

 

 

I think that there may be times when variant access points for persons, families, and corporate bodies that are based on a preferred name rather than a variant name might be useful.  Catalogers ought to be free to make variant access points of any kind if they will aid users, oughtn’t they?  So I am wondering if there would be support for adding an instruction like what is in 6.27.4.1 to the variant access point instructions in chapters 9-11?  That is, something like “Construct additional variant access points if considered important for access” with some examples.

   

 

Adam L. Schiff

Principal Cataloger

University of Washington Libraries

Box 352900

Seattle, WA 98195-2900

[log in to unmask] <http://redirect.state.sbu/?url=mailto:[log in to unmask]> 

(206) 543-8409 <tel:%28206%29%20543-8409> 

(206) 685-8782 <tel:%28206%29%20685-8782>  fax

 

 

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