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PCCLIST  February 2016

PCCLIST February 2016

Subject:

Re: Summary of new and revised series-related policy statements, Fall 2015

From:

Jenifer K Marquardt <[log in to unmask]>

Reply-To:

Program for Cooperative Cataloging <[log in to unmask]>

Date:

Sun, 7 Feb 2016 19:10:12 +0000

Content-Type:

multipart/mixed

Parts/Attachments:

Parts/Attachments

text/plain (486 lines) , image001.png (486 lines) , image002.png (486 lines) , image003.png (486 lines)

Thank you very much for sending this out, Bob!

Jenifer

________________________________________
From: Program for Cooperative Cataloging [[log in to unmask]] on behalf of Robert Maxwell [[log in to unmask]]
Sent: Friday, February 05, 2016 8:03 PM
To: [log in to unmask]
Subject: [PCCLIST] Summary of new and revised series-related policy statements, Fall 2015

Dear PCCers,

A number of series-related LC/PCC PSs were added in the last six months and I’ve been asked to summarize. I’ll cite the instruction below and quote the section of the PS that’s relevant to series. Some of these are obviously more significant than others.

I draw your attention particularly to

2.12.9 (what to do if more than one form of numbering is found)

24.6 I. (deprecation of the distinction between numbered and unnunbered series: both are now treated as a single series and use the same authorized access point)

24.6 J. (record nonconsecutive numbering in separate bibliographic 8XX fields rather than using the “etc.” or “comma” technique)

24.6.1.3 (record numerals in the numbering pattern as arabic numerals rather than something else (e.g. roman numerals)—note this is talking about the form in bibliographic 8XX field and authority 642, not the form in bibliographic 490, which may reproduce the form found)

Several other series-related PSs will appear in the upcoming update. I will summarize them when they appear.


1.6.1.2  Change in Media Type of Multipart Monograph (Oct. 2015)

   Added reference to the LC-PCC PS for 6.27:


PCC practice: For the related series authority record, see Policy Statement for 6.27, One or Several Series Authorized Access Points[http://access.rdatoolkit.org/images/lcpslink.png]<http://access.rdatoolkit.org/document.php?id=lcpschp6&target=lcps6-940#lcps6-940>.



1.6.2.2   Variation in Media Type (Oct. 2015)

    Added reference to the LC-PCC PS for 6.27:



            PCC practice: For the related series authority record, see Policy Statement for 6.27, One or Several Series Authorized Access Points[http://access.rdatoolkit.org/images/lcpslink.png]<http://access.rdatoolkit.org/document.php?id=lcpschp6&target=lcps6-940#lcps6-940>



2.12.1.2  Series Statement: Sources of Information (Aug. 2015)

     Provided clarification of sources for series statements:


Sources for Main Series and Subseries
LC practice/PCC practice: For main series and subseries, use a source that has both titles (see RDA 2.3.1.7[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-3328#rda2-3328>).
Other Sources for Series Statements
LC practice/PCC practice: Apply these guidelines to both main series and subseries statements:
“Sources within the resource itself” include those with formal statements (such as on a back cover) or informal statements (such as within the text of a preface).  “Sources within the resource itself” do not include pre-publication cataloging data (such as CIP data) printed in the resource; treat such data as a source outside the resource (see Policy Statement for 2.2.2.1[http://access.rdatoolkit.org/images/lcpslink.png]<http://access.rdatoolkit.org/document.php?id=lcpschp2&target=lcps2-440#lcps2-440>).
Generally, prefer series statements from other sources outside the resource (such as a publisher website) over information from CIP data.  Enclose a series statement taken from outside the resource (including one from CIP data) in square brackets.  If considered important for identification, explain in a note the source of the series statement (see RDA 2.17.11[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-9338#rda2-9338>).
EXAMPLE
490 0#

$a [No stone unturned] ; $v [v. 1]

500 ##

$a Series from publisher's website, viewed Oct. 3, 2014.

Series Statement Not Present in Resource During the CIP Process
LC practice: If the series statement appears only on the CIP data sheet or the ECIP data view at galley stage, do not transcribe this information as a series statement; do not contact CIP staff or the publisher.



2.12.9     Numbering within Series: Different Forms of Series Numbering (Aug. 2015)

     Provided guidance for recording series numbering when different forms of numbers are found

General
PCC practice: For information about recording numbering in authorized access points for series and subseries, see RDA 24.6[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp24&target=rda24-285#rda24-285> and Policy Statement 24.6[http://access.rdatoolkit.org/images/lcpslink.png]<http://access.rdatoolkit.org/document.php?id=lcpschp24&target=lcps24-27#lcps24-27>.
LC practice/PCC practice: Record superscript letters "on the line" (e.g., "n o." as "no." or "2 ème" as "2ème") as stated in Policy Statement 1.4, "Super/Subscript Characters" section[http://access.rdatoolkit.org/images/lcpslink.png]<http://access.rdatoolkit.org/document.php?id=lcpschp1&target=lcps1-61#lcps1-61>.
Parallel Titles for Series/Subseries and Numbers
LC practice/PCC practice: If parallel titles for series/subseries are being recorded and the numbering also appears in more than one language or script, record each number after the title proper/parallel title to which it relates. If the number appears only once, record it after the title it linguistically matches or after the last title if it matches all, more than one, or none of the titles.
 EXAMPLE
 490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a Veröffentlichungen mittelalterlicher Musikhandschriften ; $v Nr. 20 = $a Publications of mediaeval musical manuscripts ; $v no. 20

 490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a Tutkimuksia ; $v n:o 56 = $a Undersökningar = $a Studies

 490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a Carte / Commission géologique du Canada = $a Map / Geological Survey of Canada ; $v 1665A


 Different Forms of Series Numbering
LC practice/PCC practice: If there are different forms of the series numbering within the resource, transcribe (in order of preference):
a. the form on the same source as the series title proper;
b.a form that includes a caption;
c. any form chosen by the cataloger, if a. and b. do not apply.
Numbering of and within a Specific Activity, Event
LC practice/PCC practice: Do not include the numbering of the activity, event, etc., in MARC 490 subfield $v[http://access.rdatoolkit.org/images/externallink.png]<https://desktop.loc.gov/saved/Mabibl_490__v> with the volume numbering relating to the sequencing of the publications from that activity, event, etc. Record the numbering of the activity, event, etc., as part of the series title if it appears as part of the title on the resource; if the numbering of the activity, event, etc., is included in the statement of responsibility for the series on the resource, record it as part of the statement of responsibility if recording that information.
 EXAMPLE
490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a Atti del XXIV Congresso internazionale di storia dell'arte ; $v 7

490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a Mis. doc / 49th Congress, 1st Session, Senate ; $v no. 82

[Note: The MARC 490[http://access.rdatoolkit.org/images/externallink.png]<https://desktop.loc.gov/saved/Mabibl_490> indicators in the examples in this Policy Statement illustrate the PCC option to give an authorized series access point in MARC 8XX fields[http://access.rdatoolkit.org/images/externallink.png]<https://desktop.loc.gov/saved/Mabibl_80X-840>.]



2.12.9.2  Series Numbering: Sources of Information (Aug. 2015)

     New statement: Provided clarification of sources for series numbering


LC practice/PCC practice:  Apply these guidelines to both main series numbering and subseries numbering:
“Sources within the resource itself” include those with formal statements (such as on a back cover) or informal statements (such as within the text of a preface) of series numbering.  “Sources within the resource itself” do not include pre-publication cataloging data (such as CIP data) in the resource; treat such data as a source outside the resource.
Generally, prefer information about series numbering from other sources outside the resource (such as a publisher website, or inference from the numbering of other analytics in the series) over information from CIP data.  Enclose series numbering taken from outside the resource (including that from CIP data) in square brackets.  If considered important for identification, explain in a note the source of the series numbering or any numbering irregularities (see RDA 2.17.11[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-9338#rda2-9338>).
 EXAMPLE
490 0#

$a Methods in molecular biology, $x 1940-1626 ; $v [volume 919]

500 ##

$a Series numbering supplied by cataloger based on other volumes in the series.




6.2.2.3   Choosing the Preferred Title for Series

     New statement. Provides guidance on choosing the preferred title of a series (SAR already exists) (Aug. 2015)

     Revised to provide guidance for new SARs (Oct. 2015)


New Series Authority Records
PCC practice for series authorities: When creating a new series authority record, evidence for series title and numbering designation should be taken from the earliest available part or from an LC-PCC bibliographic record for the earliest available part with a description that conforms to RDA.
Existing Series Authority Records
PCC practice for series authorities: If the title found on the resource differs from the form found  in the existing authority record, consider whether it is a major title change (see RDA 2.3.2.13.1[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-3661#rda2-3661>) or a minor title change (see RDA 2.3.2.13.2[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-3671#rda2-3671>).  If the change is minor, record the title found on the resource as a variant title (see Policy Statement 6.27.4 Variations in the Title Proper That are Not "Major Changes"[http://access.rdatoolkit.org/images/lcpslink.png]<http://access.rdatoolkit.org/document.php?id=lcpschp6&target=lcps6-2325#lcps6-2325>) unless there is strong evidence that the form found on the resource should be the preferred title. For example, if the resource represents an earlier part in the series than the one that was used as the basis for the preferred title when the authority record was created.  If the SAR does not contain a citation for the series title and information about the title used as the preferred title is not available, do not revise the 1XX form. For series numbering practice, see Policy Statement 24.6[http://access.rdatoolkit.org/images/lcpslink.png]<http://access.rdatoolkit.org/document.php?id=lcpschp24&target=lcps24-28#lcps24-28>.



6.3.1.3   Recording Form of Work (Aug. 2015)

     New statement. Provides guidance on recording form of work for series (MARC field 380)


PCC practice for series: Catalogers may record form of work in work-level series authority records using MARC field 380[http://access.rdatoolkit.org/images/externallink.png]<http://desktop.loc.gov/saved/Maauth_380>. Prefer using terms from a controlled vocabulary such as LCSH:
 EXAMPLE
 380 ##

$a Series (Publications) $2 lcsh

 380 ##

$a Monographic series $2 lcsh

 380 ##

$a Multipart monograph


For series-like phrases, use:
 EXAMPLE
 380 ##

$a Series-like phrase




6.4.1.3   Recording Date of Work (Aug. 2015)

     Added new section for recording date of work for series (MARC field 046)



PCC practice for series authorities: Record date of work in series authority records using MARC field 046[http://access.rdatoolkit.org/images/externallink.png]<http://desktop.loc.gov/saved/Maauth_046> whenever it has been used as a date of work qualifier to the authorized access point. Otherwise, record date of work whenever it is readily ascertainable.  Unless an earlier date is known, take the date of the work from the date of publication of the part that was published first, regardless of whether this part carried the lowest numbering or whether it carried a chronological designation that was earlier or later than its date of publication.



6.5.1.3   Recording Place of Origin of the Work (Aug. 2015)

      New statement. Provides guidance on recording place of origin of work for series (MARC field 370 $g)



PCC practice for series authorities: Record place of origin of the work in a series authority record using MARC field 370[http://access.rdatoolkit.org/images/externallink.png]<http://desktop.loc.gov/saved/Maauth_370> whenever it has been used as a place of origin of the work qualifier to the authorized access point and is also the actual place of origin of the work, not merely the place of publication of the manifestation (the latter being transcription that goes in MARC field 643[http://access.rdatoolkit.org/images/externallink.png]<http://desktop.loc.gov/saved/Maauth_643>).



6.6.1.3  Recording Other Distinguishing Characteristic of the Work (Aug. 2015)

      New statement. Provides guidance for recording other distinguishing characteristic of the work for series    (MARC field 381)



PCC practice for series authorities: Record other distinguishing characteristic of the work in MARC field 381[http://access.rdatoolkit.org/images/externallink.png]<http://desktop.loc.gov/saved/Maauth_381> when it is used as an addition in the authorized access point for a series.



6.11.1.3  Recording Language of Expression (Aug. 2015)

     Added new section for recording language of expression for series (MARC field 377)



PCC practice for series authorities:   Record language of expression only in series authority records representing an expression. Use MARC field 377[http://access.rdatoolkit.org/images/externallink.png]<http://desktop.loc.gov/saved/Maauth_377> for recording the language.



6.12.1.3  Recording Other Distinguishing Characteristics of Expressions (Aug. 2015)

     New statement. Provides guidance for recording other distinguishing characteristic of the expression for series   (MARC 381)



PCC practice for series authorities: Record other distinguishing characteristic of the expression in MARC field 381[http://access.rdatoolkit.org/images/externallink.png]<http://desktop.loc.gov/saved/Maauth_381> when it is used as an addition in the authorized access point for a series.



6.27       Authorized Access Points for Series: One or Several Series Authorized Access Points (Oct. 2015)

     Revised section on "One or Several Series Authorized Access Points" to change the practice for "Changes in numbering (addition, omission, etc.) and "Different carrier/media types"

Both numbered and unnumbered issues of a series are now treated as a single series, and use the same authorized access point, since they are part of the same aggregate work.


One or Several Series Authorized Access Points
PCC practice:
Language editions
1. Numbered series. Distinguish between series that are issued in two or more parallel editions (i.e., complete editions in each language for which separate authorized access points for each expression are appropriate) and those that are issued variously in two or more languages but for which no complete edition of the series exists in any language. If separate editions do not exist, construct a single series authorized access point, basing it on the first or earliest item in the series. If the first/earliest item itself is issued in several languages, choose the language of the preferred title proper according to RDA 2.2.3.1[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-2922#rda2-2922>. In case of doubt, assume that a single edition exists.
2. Unnumbered series. If the language of the title proper of the series varies, generally construct series authorized access points for each language form; give MARC 5XX fields[http://access.rdatoolkit.org/images/externallink.png]<https://desktop.loc.gov/saved/Maauth_5XX> for the other language forms.
Changes in numbering (addition, omission, etc.)
Consider that a single series exists if some issues are numbered, but one or more issues are unnumbered. Numbered/unnumbered issues are part of the same aggregate work, and use the same authorized access point. If separate series authority records for numbered and unnumbered versions of the same series are encountered in the database, cancel the record with the qualifier (usually “(Unnumbered)”) but occasionally “(Numbered)”) and merge useful information from it into the remaining record following the normal NACO procedures for duplicates.
Also consider that a single series exists if a numbered series begins a new sequence of numbering either with or without wording such as “new series.” (See RDA 2.12.9.6[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-8096#rda2-8096>.)
When distinguishing between two series with different content but the same preferred title, avoid using the terms "numbered" or "unnumbered" as qualifiers. (See Policy Statement for 6.27.1.9, Serials (Inlcluding Numbered and Unnumbered Monographic Series)[http://access.rdatoolkit.org/images/lcpslink.png]<http://access.rdatoolkit.org/document.php?id=lcpschp6&target=lcps6-1048#lcps6-1048>.)
Different carrier/media types
For the following variations, consider that a single series exists, unless there is evidence showing that they are in fact separate series:
1. If the media type varies or changes within the series.
2. If the carrier type varies or changes within the series.
3. If all parts of the series are each published in two or more media or carrier types.
If warranted, add information on the authority record or records explaining the variation.
If separate series authority records are encountered in the database for versions of the same series that have different media or carrier types, retain only one of the records and cancel the remaining ones. Merge useful information from the cancelled records into the remaining record following the normal NACO procedures for duplicates.



6.27.1.9   Additions to Access Points Representing Works (Oct. 2015)

      Removed section on distinguishing between numbered and unnumbered series (now covered by the LC-PCC PS for 6.27)



24.6       Numbering of Part

       Added new sections on series numbering practices (Aug. 2015)

        Revised sections for "One or Several Series Authorized Access Points" to change the practice for "Changes in numbering (addition, omission, etc.)" and "Different carrier/media types" (Oct. 2015)


Scope of Policy Statement
LC practice: LC does not give "controlled" access points for series in new LC original cataloging bibliographic records, does not update series access points in existing bibliographic records, and does not consult, make, or update series authority records. LC will "pass through" the series information already in bibliographic records used by LC as copy.
PCC practice: Searching for series authority records, tracing the series, and the creation and maintenance of series authority records are optional.
All the material in the remainder of this Policy Statement assumes the series decision recorded on the series authority record is to "trace" the series. Unless a specific category is mentioned, the term "series" in this Policy Statement means any of these comprehensive items: monographic series, other serial, multipart monograph, integrating resource.
See RDA 2.12[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-7630#rda2-7630> and associated Policy Statement[http://access.rdatoolkit.org/images/lcpslink.png]<http://access.rdatoolkit.org/document.php?id=lcpschp2&target=lcps2-1853#lcps2-1853> for information about series statements.
A. Numbering Grammatically Integrated with Series Title
If the numbering, etc., of the series volume is grammatically integrated with the series title, in the MARC 8XX[http://access.rdatoolkit.org/images/externallink.png]<https://desktop.loc.gov/saved/Mabibl_80X-840> field omit the numbering from the title and record it in subfield $v[http://access.rdatoolkit.org/images/externallink.png]<https://desktop.loc.gov/saved/Mabibl_X11_v_811>.
 EXAMPLE
490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a Publication number 22 of the Southwestern Iowa History Society

830<https://desktop.loc.gov/saved/Mabibl_830> #0

$a Publication ... of the Southwestern Iowa History Society ; $v no. 22.


490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a The twenty-sixth L. Ray Buckendale lecture

830<https://desktop.loc.gov/saved/Mabibl_830> #0

$a L. Ray Buckendale lecture ; $v 26th.


490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a 31. tom Biblioteki SIB

830<https://desktop.loc.gov/saved/Mabibl_830> #0

$a Biblioteka SIB ; $v 31. t.

B. More Than One System of Numbering
If more than one system of numbering is transcribed in the series statement, in the MARC 8XX[http://access.rdatoolkit.org/images/externallink.png]<https://desktop.loc.gov/saved/Mabibl_80X-840> field subfield $v give the numbering in the system specified in the series authority record.
 EXAMPLE
490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a ... ; $v Band 6, Nummer 2 = Nummer 32

830<https://desktop.loc.gov/saved/Mabibl_830> #0

$a ... ; $v Bd. 6, Nr. 2.

C. Presentation of Numbering Varies
When recording the numbering practice in MARC field 642[http://access.rdatoolkit.org/images/externallink.png]<http://desktop.loc.gov/saved/Maauth_642> of the series authority record, if the same series numbering is presented differently (e.g., with a caption and without) in different parts of resources within a series, select the form found in the first or earliest issue or part available of the series according to the order of preference given in RDA 2.6.2.2[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-5601#rda2-5601>. If different forms of numbering appear in that source, or no numbering is found in that source, record one of the presentations; generally prefer the fuller form (e.g., prefer a form with a caption over one without).
D. Series Numbering Practice in Existing Authority Records
Generally accept the numbering practice recorded in the 642 field[http://access.rdatoolkit.org/images/externallink.png]<http://desktop.loc.gov/saved/Maauth_642> of an existing record. When upgrading an AACR2 series authority record to RDA or revising an existing RDA authority record change the numbering practice only if strong evidence exists to change it (e.g., the cataloger has evidence from an earlier part than the part that was the basis for identification when the series was originally established). Do not revise the series numbering example in the absence of such evidence.
E. Numbering Errors
If the number in the series statement was incorrect and the correct number was given in a note, give the correct number in the series authorized access point.
EXAMPLE
490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a Kieler historische Studien ; $v Bd. 24

500<https://desktop.loc.gov/saved/Mabibl_500> ##

$a Series numbering should read: Bd. 25.

830<https://desktop.loc.gov/saved/Mabibl_830> #0

$a Kieler historische Studien ; $v Bd. 25.

F. Number Preceded by One or More Letters
When the numbers of issues or parts in the same series are preceded by a letter or letters varying from issue to issue, omit the letter or letters from the MARC 8XX[http://access.rdatoolkit.org/images/externallink.png]<https://desktop.loc.gov/saved/Mabibl_80X-840> subfield $v.
 EXAMPLE
in sources of different items in series


D1, C2, SW3, F4, etc.

490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a ... ; $v D1

830<https://desktop.loc.gov/saved/Mabibl_830> #0

$a ... ; $v 1.


When the only information available is from the one issue in hand, assume all items in that series will have the same letter(s) preceding the number until differing information is available. Record the letter(s) in MARC 8XX[http://access.rdatoolkit.org/images/externallink.png]<https://desktop.loc.gov/saved/Mabibl_80X-840> subfield $v.
G. Numbering for Publications of the U.S. Congress and Other Legislatures
In series authorized access points for publications of the U.S. Congress, give the numbering relating to the numbering of the Congress and Session as the first part of MARC 8XX[http://access.rdatoolkit.org/images/externallink.png]<https://desktop.loc.gov/saved/Mabibl_80X-840> subfield $v, followed by the number of the publication within that Congress and Session.
EXAMPLE
490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a Mis. doc / 49th Congress, 1st Session, Senate ; $v no. 82

830<https://desktop.loc.gov/saved/Mabibl_830> #0

$a Mis. doc (United States. Congress. Senate) ; $v 49th Congress, 1st session, no. 82.

Transcribe the information for series publications of other legislatures as above if the situations are the same.
H. Main Series and Subseries
Main series is unnumbered.
1. Do not give a separate authorized access point for the main series unless the main series has already appeared by itself on other publications. Instead, give one series authorized access point for the main series/subseries combination.
 EXAMPLE
490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a Progress in nuclear energy. Series V, Metallurgy and fuels

830<https://desktop.loc.gov/saved/Mabibl_830> #0

$a Progress in nuclear energy. $n Series V, $p Metallurgy and fuels.


490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a University publications series. The social sciences ; $v number 4

830<https://desktop.loc.gov/saved/Mabibl_830> #0

$a University publications series. $p Social sciences ; $v no. 4.

2. If the main series appears on a later publication without any subseries, at that point construct an authorized access point for the main series separately and give this access point in the bibliographic record for this publication and any other publication showing only the main series. However, if later publications show both the main series and a subseries, use as the series authorized access point the form with the main series/subseries combination.
Main series is numbered.
Give two series authorized access points: one for the main series and one for the main series/subseries combination.
EXAMPLE
490<https://desktop.loc.gov/saved/Mabibl_490> 1#

$a Biblioteca de arte hispánico ; $v 8. $a Artes aplicadas ; $v 1

830<https://desktop.loc.gov/saved/Mabibl_830> #0

$a Biblioteca de arte hispánico ; $v 8.

830<https://desktop.loc.gov/saved/Mabibl_830> #0

$a Biblioteca de arte hispánico. $p Artes aplicadas ; $v 1.

Hierarchy of numbered and unnumbered main series/subseries. If a hierarchy of main series and multiple subseries is involved and only some are numbered, treat each according to the numbering status of the main series.
I. One or Several Series Authorized Access Points
Language editions
1. Numbered series. Distinguish between series that are issued in two or more parallel editions (i.e., complete editions in each language for which separate authorized access points for each expression are appropriate) and those that are issued variously in two or more languages but for which no complete edition of the series exists in any language. If separate editions do not exist, construct a single series authorized access point, basing it on the first or earliest item in the series. If the first/earliest item itself is issued in several languages, choose the language of the preferred title proper according to RDA 2.2.3.1[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-2922#rda2-2922>. In case of doubt, assume that a single edition exists.
2. Unnumbered series. If the language of the title proper of the series varies, generally construct series authorized access points for each language form; give MARC 5XX fields[http://access.rdatoolkit.org/images/externallink.png]<https://desktop.loc.gov/saved/Mabibl_5XX> for the other language forms.
Changes in numbering (addition, omission, etc.)
Consider that a single series exists if some issues are numbered, but one or more issues are unnumbered. Numbered/unnumbered issues are part of the same aggregate work, and use the same authorized access point. If separate series authority records for numbered and unnumbered versions of the same series are encountered in the database, cancel the record with the qualifier (usually “(Unnumbered)”) but occasionally “(Numbered)”) and merge useful information from it into the remaining record following the normal NACO procedures for duplicates.
Also consider that a single series exists if a numbered series begins a new sequence of numbering either with or without wording such as “new series.” (See RDA 2.12.9.6[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-8096#rda2-8096> .)
When distinguishing between two series with different content but the same preferred title, avoid using the terms "numbered" and "unnumbered" as qualifiers. (See Policy Statement for 6.27.1.9, Serials (Including Numbered and Unnumbered Monographic Series.)[http://access.rdatoolkit.org/images/lcpslink.png]<http://access.rdatoolkit.org/document.php?id=lcpschp6&target=lcps6-1048#lcps6-1048>
Different carrier/media types
For the following variations, consider that a single series exists, unless there is evidence showing that they are in fact separate series:
1. If the media type varies or changes within the series.
2. If the carrier type varies or changes within the series
3. If all parts of the series are each published in two or more media or carrier types.
If warranted, add information on the authority record or records explaining the variation.
If separate series authority records are encountered in the database for versions of the same series that have different media or carrier types, retain only one of the records and cancel the remaining ones. Merge useful information from the cancelled records into the remaining record following the normal NACO procedures for duplicates.
J. Nonconsecutive Numbering and Bibliographic Access Points
If a series authorized access point associated with a resource has nonconsecutive numbering, record the numbering of all parts giving nonconsecutive numbers in separate 8XX fields instead of in a single 8XX field.  Do not use the “etc.” technique.  For legacy data where the numbering is given in one field, the cataloger is encouraged to create separate 8XX fields each with one number or series of consecutive numbers.
EXAMPLE
830 #0

$a Controversial advances in Midwest serials librarianship ; $v v. 1-3.

830 #0

$a Controversial advances in Midwest serials librarianship ; $v v. 5.

830 #0

$a Controversial advances in Midwest serials librarianship ; $v v. 7.



24.6.1.3  Recording Numbering of Parts (Aug. 2015)

       New statement. Provides guidelines for recording numbering of parts for series access points


PCC practice: Record numerals in series numbering in the authorized access point as Arabic numerals. Abbreviate terms used as part of the numbering as instructed in RDA Appendix B[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdaappb>. Substitute one form of abbreviation with the prescribed abbreviation.  If Appendix B does not provide an abbreviation in the language of the series, base the caption for the authorized access point on the form found on the resource; prefer the abbreviated form if the resource has both an abbreviated and spelled-out form.
When upgrading SARs from AACR2 to RDA, do not change the numbering pattern or caption practice in the MARC field 642[http://access.rdatoolkit.org/images/externallink.png]<http://desktop.loc.gov/saved/Maauth_642>, unless it is clearly wrong, especially when the series has a chronological designation in addition to the numeric designation. If there is an actual change from one numbering sequence to another numbering sequence, add an additional MARC field 642[http://access.rdatoolkit.org/images/externallink.png]<http://desktop.loc.gov/saved/Maauth_642>. Follow the established numbering pattern in access points for new bibliographic records as well, even if it does not agree with the transcription.
EXAMPLE
From series authority record
642 ##

$a no. 150

From bibliographic record
490 1#

$a Aperture $x 0003-6420 ; $v no. 211 (Summer 2013)

830 #0

$a Aperture (San Francisco, Calif.) ; $v no. 211. $x 0003-6420

 For SARs being established for the first time under RDA, include both the numbering and chronology in the 642. Be certain not to confuse a chronological designation with a publishing date.



25.0    Authorized Access Points for Series: One or Several Series Authorized Access Points (Oct. 2015)
         Revised sections for "One or Several Series Authorized Access Points" to change the practice for "Changes in numbering (addition, omission, etc.)" and "Different carrier/media types"
I. One or Several Series Authorized Access Points
Language editions
1. Numbered series. Distinguish between series that are issued in two or more parallel editions (i.e., complete editions in each language for which separate authorized access points for each expression are appropriate) and those that are issued variously in two or more languages but for which no complete edition of the series exists in any language. If separate editions do not exist, construct a single series authorized access point, basing it on the first or earliest item in the series. If the first/earliest item itself is issued in several languages, choose the language of the preferred title proper according to RDA 2.2.3.1[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-2922#rda2-2922>. In case of doubt, assume that a single edition exists.
2. Unnumbered series. If the language of the title proper of the series varies, generally construct series authorized access points for each language form; give MARC 5XX fields[http://access.rdatoolkit.org/images/externallink.png]<https://desktop.loc.gov/saved/Mabibl_5XX> for the other language forms.
Changes in numbering (addition, omission, etc.)
Consider that a single series exists if some issues are numbered, but one or more issues are unnumbered. Numbered/unnumbered issues are part of the same aggregate work, and use the same authorized access point. If separate series authority records for numbered and unnumbered versions of the same series are encountered in the database, cancel the record with the qualifier (usually “(Unnumbered)”) but occasionally “(Numbered)”) and merge useful information from it into the remaining record following the normal NACO procedures for duplicates.
Also consider that a single series exists if a numbered series begins a new sequence of numbering either with or without wording such as “new series.” (See RDA 2.12.9.6[http://access.rdatoolkit.org/images/rdalink.png]<http://access.rdatoolkit.org/document.php?id=rdachp2&target=rda2-8096#rda2-8096>.)
When distinguishing between two series with different content but the same preferred title, avoid using the terms "numbered" or "unnumbered" as qualifiers. (See Policy Statement for 6.27.1.9, Serials (Including Numbered and Unnumbered Monographic Series)[http://access.rdatoolkit.org/images/lcpslink.png]<http://access.rdatoolkit.org/document.php?id=lcpschp6&target=lcps6-1048#lcps6-1048>.)
Different carrier/media types
For the following variations, consider that a single series exists, unless there is evidence showing that they are in fact separate series:
1. If the media type varies or changes within the series.
2. If the carrier type varies or changes within the series
3. If all parts of the series are each published in two or more media or carrier types.
If warranted, add information on the authority record or records explaining the variation.
If separate series authority records are encountered in the database for versions of the same series that have different media or carrier types, retain only one of the records and cancel the remaining ones. Merge useful information from the cancelled records into the remaining record following the normal NACO procedures for duplicates.


Robert L. Maxwell
Ancient Languages and Special Collections Librarian
6728 Harold B. Lee Library
Brigham Young University
Provo, UT 84602
(801)422-5568

"We should set an example for all the world, rather than confine ourselves to the course which has been heretofore pursued"--Eliza R. Snow, 1842.


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